Job Summary

The Lead Fleet Mechanic is responsible for overseeing the daily operations, maintenance, and management of the company’s vehicle fleet. This role combines fleet planning and coordination with hands-on vehicle maintenance and repair. The position ensures vehicles are safe, operational, compliant with regulatory requirements, and efficiently managed to minimize downtime and control costs.

Key Responsibilities

Fleet Operations Management

· Develop and implement fleet policies and procedures to ensure effective management and compliance with regulatory requirements.

· Monitor and manage the overall performance, efficiency, and availability of the fleet.

· Coordinate with other departments to ensure fleet requirements and operational needs are met.

Vehicle Acquisition and Disposal

· Plan and oversee the acquisition of new vehicles, including selecting vendors, negotiating terms, and managing the procurement process.

· Manage vehicle disposal and replacement strategies to optimize fleet composition and financial performance.

Maintenance and Repairs

· Develop and manage maintenance schedules and track vehicle service history.

· Perform routine maintenance such as oil changes, brake checks, tire rotations, and fluid replacements.

· Diagnose and repair mechanical and electrical issues, including engines, transmissions, suspension systems, and other critical components.

· Oversee and coordinate routine maintenance, repairs, and inspections to keep all vehicles in good working condition.

· Collaborate with fleet staff and other personnel to address and resolve mechanical issues.

· Respond to emergency repair requests and provide on-site assistance when necessary.

Inspections, Safety, and Compliance

· Conduct thorough vehicle inspections to identify potential problems before they become serious issues.

· Ensure vehicles and fleet operations comply with company policies, manufacturer specifications, and local, state, and federal regulations, including safety and emissions requirements.

· Conduct regular safety audits and implement corrective actions as necessary.

· Maintain up-to-date records of vehicle registrations, insurance, and inspection certificates.

· Follow all safety protocols and guidelines to ensure a safe working environment.

Documentation and Fleet Records

· Maintain accurate records of repairs, maintenance, inspections, and vehicle service history.

· Document parts used, labor hours, and additional notes related to service.

· Utilize fleet management software to track vehicle performance, manage maintenance schedules, and generate reports.

· Implement and maintain GPS tracking systems and other technology to enhance fleet management.

Parts and Inventory Management

· Order and manage inventory of parts and supplies needed for vehicle repairs and maintenance.

· Monitor parts and material needs to support timely repairs and minimize vehicle downtime.

Budgeting and Cost Control

· Develop and manage the fleet budget, including fuel, maintenance, repairs, and insurance expenses.

· Analyze cost reports and identify opportunities for cost savings and efficiency improvements.

Team Leadership

· Supervise and manage fleet staff, including mechanics, drivers, and administrative personnel.

· Provide training and development opportunities to ensure staff remain knowledgeable and up-to-date with industry best practices.

Communication and Customer Service

· Communicate clearly with drivers, vendors, fleet personnel, and other departments regarding vehicle issues, repair timelines, and fleet needs.

· Address and resolve issues or concerns related to fleet operations from internal and external stakeholders.

· Provide excellent customer service and maintain effective working relationships with drivers, vendors, and other departments.

Qualifications

· High school diploma or equivalent; vocational training or certification in automotive technology preferred.

· Bachelor’s degree in Business Administration, Logistics, Transportation, or a related field preferred; relevant certifications (e.g., Fleet Management Professional) are a plus.

· Proven experience in fleet management, vehicle maintenance, or a related field.

· Strong understanding of vehicle systems, maintenance procedures, procurement, and regulatory compliance.

· ASE (Automotive Service Excellence) certification or equivalent is highly desirable.

Skills

· Strong leadership and management abilities.

· Excellent organizational and multitasking skills.

· Proficiency with fleet management software, diagnostic tools, and other fleet technology.

· Strong knowledge of vehicle systems and components.

· Ability to read and interpret technical manuals and schematics.

· Strong analytical and problem-solving skills.

· Effective communication and interpersonal skills.

Knowledge

· In-depth knowledge of vehicle systems, maintenance procedures, and safety regulations.

· Familiarity with budgeting and financial management.