POSITION TITLE: Deputy Director

CLASSIFICATION:   Exempt 

DEPARTMENT: Tribal Health

SUPERVISOR:  Executive Director or Designee

GRADE: E18 $91,615.68 ($44.04) - $137,423.52 ($66.07)

Position Summary:

Under general supervision from the Executive Director of Tribal Health, the Deputy Director is responsible for the development and execution of operational policies for the organization and serves as the clinic’s fiscal liaison to the Tribal Finance Department. Performs complex financial, budgetary, statistical, and other management analyses in support of tribal health financial management systems. The Deputy Director directly manages or has oversight for healthcare projects and deliverables. Makes recommendations for action based upon sound financial analysis of revenues and control of clinic expenditures. In the absence of the Executive Director, the Deputy Director assumes the role of Director. Maintains confidentiality of all privileged information and HIPAA compliance. 

Essential Duties and Responsibilities:

Works with clinic departments to compile accurate forecasts of revenues and expenditures. Works with individual department directors regarding appropriate methods to improve the accuracy of departmental revenues and expenses.

· Develops and implements procedures and standards to ensure accurate forecasting of KPIs and tribal health financial benchmarks. 

· Develop, administer, assist, and monitor budgets; develop justifications for budgetary recommendations and/or adjustments; participate in forecasting additional funds for staffing and resources; identify, obtain, and manage funding from grants and community partners; participate in the interpretation, negotiation, management, and enforcement of contracts; coordinate the finalization of budgets to ensure timely submission of the department budget

· Direct and approve through subordinate managers, the planning, prioritizing, assigning, supervising, and review of the work of a diverse workforce, act as a resource and provide direction, guidance, and leadership to staff; advise on the more complex and sensitive concerns and issues; liaise between providers and management on problem-solving issues and mediating between interests in practice management; may select, direct, and manage the work of consultants

· Provides efficient, effective, and ethical management of the tribal health operations and administrative functions including fiscal, contracting, monitoring, operations, and facilities management

· Evaluates alternative courses of action and makes recommendations, review, and recommend modifications to the clinic fiscal systems and procedures. 

· In collaboration with tribal finance, records, monitors, and reports on billing, third-party collections, and has oversight for Purchased and Referred Care obligations and payments.

· Plans and organizes complex budgetary, statistical, and other financial analyses, and prepares a variety of complex analytical, statistical, and narrative reports.

· Tracks grants awarded to the clinic, and monitors compliance with timelines for deliverables and outcomes, budget control, and timely reporting as required by award contracts.

· Promotes teamwork and cooperative effort among employees.

· Performs other duties as assigned.

Minimum Qualifications:

· Bachelor of Science Degree in Public Administration, Accounting, or Business Administration from an accredited college or university plus four (4) years of experience in health care operations; or equivalent combination of education and experience. 

· Master’s degree with emphasis in finance, accounting or project management preferred.

· Preference will be given to Qualified Native Americans

Knowledge, Abilities, Skills, and Certifications:

· Knowledge of operations of a health care delivery system in a Tribal environment.

· Knowledge of Corporate Compliance practices in a healthcare finance delivery system.

· Knowledge of privacy and electronic security systems in a healthcare system with an emphasis on electronic records management.

· Knowledge of principles, practices, and methods of financial, administrative, budgetary, statistical, economic, and procedural analysis. 

· Knowledge of principles and practices of budget development and administration, forecasting of revenues and expenditures, and development of procedures and controls. 

· Knowledge of business computer user applications, particularly as related to health care delivery statistical analysis and record keeping. 

· Knowledge of applicable laws and regulations. 

· Knowledge of supervisory leadership, principles, and practices in team building.

· Skill in collecting, evaluating, and interpreting varied information and data, either in statistical or narrative form. 

· Skill in establishing and maintaining positive and effective working relationships with all staff, community members, and others contacted in the course of the work. 

· Skill in interpreting and applying complex financial rules, regulations, ordinances, policies, and procedures. 

· Skill in providing training and work review to staff. 

· Skill in preparing clear, concise, and complete reports and other written materials. 

· Skill in maintaining accurate records and files. 

· Skill in exercising sound independent judgment within established guidelines. 

· Skill in analyzing, interpreting, and reconciling complex financial data, reports, and transactions. 

· Skill in making accurate mathematic and statistical calculations. 

Physical Demands:

While performing the duties of this job, the employee regularly is required to sit; use hands to finger, handle, or feel; reach with hands and arms, and talk or hear. The employee is frequently required to walk; occasionally is required to operate a motor vehicle; stand, stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds.

Work Environment:

Work is generally performed in an office setting with a moderate noise level. 

The Washoe Tribe of Nevada & California requires a background check of each new hire for employment purposes. Therefore, all conditionally offered positions will be subject to the following:

• Negative alcohol and drug screen
• Meet requirements of Public Law 101-630
• Obtain or possess a valid driver’s license for either the State      of Nevada or California within 30 days
• Must be insurable under the Washoe Tribe’s driving policy