About AllClear Aerospace & Defense

AllClear Aerospace & Defense is the military aviation aftermarket industry’s leading provider of mission-ready solutions. We provide excellence in sustainment for the U.S. militaries and its allies. Headquartered in Miramar, Florida, AllClear’s sustainment solutions cover over 25 of the most utilized military aircraft platforms, supported with distribution agreements from leading OEMs, in-house and managed repair services, engineered products, manufacturing, and logistics solutions.

AllClear represents more than 30 years of defense aerospace sustainment experience and expertise, focused on the bigger mission mindset of keeping militaries mission ready. AllClear locations include Abu Dhabi, UAE; Camarillo, CA; Cambridge, UK; Chatsworth, CA; Greenville, SC; Macon, GA; Miramar, FL; Seoul, S. Korea; Singapore; South San Francisco, CA; and Tokyo, Japan.

To learn more visit GoAllClear.com.

Summary

The Data and Document Control Clerk is responsible for maintaining accurate, organized, and current engineering, quality, manufacturing, and customer records supporting AllClear Aerospace & Defense’s Engineered Products business.

This position performs data entry, filing, scanning, revision updates, distribution, archiving, and other routine document-control activities. The Data and Document Control Clerk works with Engineering, Quality, Operations, Planning, and other departments to help ensure current approved documentation is available, and records are accurate, organized, and easily retrievable. The successful candidate will be detail-oriented, organized, comfortable working with electronic and paper records, and able to accurately maintain information within company systems while following established procedures.

This is a great entry-level opportunity for a recent high school graduate or early-career candidate interested in gaining experience in an aerospace and manufacturing environment.

Essential Duties and Responsibilities

• Maintain accurate electronic and paper records, including data entry, filing, scanning, organizing, retrieving, and archiving documents.
• Process and distribute engineering drawings, specifications, work instructions, procedures, and other technical documentation.
• Track document revisions, approvals, dates, and status to ensure current, authorized versions are available and obsolete documents are properly archived.
• Maintain engineering, manufacturing, quality, customer, and legacy records in accordance with established filing and document control procedures.
• Review documentation for accuracy, completeness, and required approvals, resolving discrepancies or missing information as needed.
• Support the conversion of paper and legacy records into electronic formats while maintaining consistent naming conventions and filing structures.
• Coordinate document and record requests across Engineering, Quality, Planning, Manufacturing, and other departments.
• Support internal and external audits by retrieving and providing requested documentation.
• Ensure records are maintained in accordance with company procedures, confidentiality standards, and applicable quality requirements.
• Perform other related duties as assigned.

Education, Experience & Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The following qualifications represent the education, experience, knowledge, and skills required.

• High school diploma or equivalent. Prior experience in data entry, administrative support, records management, document control, or a similar role is preferred but not required.
• Strong attention to detail and accuracy. 
• Experience working with electronic and paper filing systems. 
• Proficiency with Microsoft Office and general computer/data-entry systems. 
• Ability to organize records, follow established procedures, and manage routine document requests. 

Preferred Qualifications

• Experience in manufacturing, aerospace, defense, quality, or another regulated environment. 
• Familiarity with engineering drawings, revision levels, specifications, or technical documentation.
• Experience using ERP, QMS, PLM, EDMS, or similar business systems.
• General familiarity with AS9100, ISO 9001, ITAR, EAR, or similar requirements.

AllClear is an Equal Opportunity Employer. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.