HR/EPeC Generalist

Join the Vermont Foodbank as an EPeC Generalist and support employees throughout the employee experience. We’re looking for a people-focused, organized, and adaptable HR professional who enjoys building relationships and supporting a meaningful mission.

What you’ll do:

• Serve as a trusted HR resource for employees and supervisors.
• Support recruiting, benefits, HR processes, and more.
• Maintain accurate employee records and HR systems.
• Balance multiple priorities with confidentiality, accuracy, and care.

What we’re looking for:

• Friendly, professional, and organized.
• Strong communicator and team player.
• Adaptable and comfortable in a busy environment.

Why join us?

Because you’ll do work that matters. Be part of an equity-minded organization working to ensure everyone in Vermont has enough food every day!

Position Purpose:

Working closely with the Director of Equity, People & Culture and Administration, this position supports supervisors and staff in a number of EPeC related areas. This position is responsible for maintaining and improving many of the critical day-to-day processes of the department, including recruiting, onboarding, HRIS coordination and maintenance, benefits, absence management, and back-up reception duties. The Generalist is responsible for providing the highest level of service possible to our colleagues, volunteers, clients, and community. 

Compensation & Benefits: 

• Full-time, hourly, & in-person role based in Barre, VT. 
• Starting pay between $54,376 and $73,568 based on relevant years of experience
• Health insurance (100% employer-paid) 
• Dental (90% employer-paid) 
• Vision, Life Insurance (100% paid) 
• Short & Long Term Disability (100% paid) 
• 403(b) retirement plan with employer contribution after 1 year 
• 16 paid holidays (including the week between Christmas and New Year’s) 
• Vacation + Sick PTO accrual, 5 personal PTO days each year 
• Paid Family & Medical Leave, paid bereavement, paid jury duty & civic engagement leave

Building equity and racial justice into Vermont Foodbank’s organizational practices is everyone’s responsibility, and it requires the commitment and collaboration of every employee and team. Therefore, everyone is expected to honor diversity, contribute to an inclusive organizational culture, and leverage their own personal agency and scope of influence to center equity. 

Essential Functions and Responsibilities:

• Contribute to a culture that enables the organization and our people to be successful
• Build credibility with leaders by demonstrating an understanding of the Vermont Foodbank operations, strategy and challenges, aligning short and long-term people goals with the strategic direction 
• Assist with recruiting needs to include: active candidate sourcing; posting jobs internally & externally, centering DEI goals; communicate with candidates, supervisors and search committees; schedule interviews; create and distribute interview questions; supporting supervisors and committees during the process.  
• Complete DMV and DCF/AHS checks as necessary. 
• Ensures accurate job description is complete and available in HRIS.
• Assist with onboarding process to include: managing documentation and workflow in HRIS; complete I9 eligibility requirements; work with IT to set-up new employee.
• Absence Management to include: promptly file FMLA, worker’s comp, STD/LTD claims; provide employee and supervisor information on process and follow-up; maintain OSHA log and annual filings.
• Benefits Management to include: support annual open enrollment events; assist in monthly reconciliation of benefits invoices; coordinate 403(b) quarterly meetings and annual audit; assist Director of Administration in any benefits claims issues.
• Assist with payroll process including time card accuracy and serve as backup for payroll processing. 
• Support HRIS data management to ensure employee records are accurate and up to date, and assist with reporting functions.  
• Assists in organizing and planning for meetings, events, learning opportunities. 
• Assist with maintaining files, charts, lists, etc… that help with internal staff communication and transparency
• Back-up admin associate and participate as a valued member of the EPeC team by attending team meetings and helping where needed, as assigned.
• Works cooperatively and able to communicate with staff and volunteers to support the mission of the Foodbank to meet and sustain Foodbank goals
• Positively contribute to an organizational culture of safe and secure food handling, warehousing and distribution
• The Foodbank relies on volunteers every day to fulfill our mission. All Foodbank employees must support our culture of philanthropy by treating every volunteer with appreciation and respect
• This position will occasionally require you to travel to other Foodbank locations and to attend required meetings, trainings, etc. Some out-of-area and overnight travel may be expected
• Continually evaluate established policies and procedures, and update or modify them as necessary
• This position is regularly exposed to organization-wide confidential information: including but not limited to: financial, personnel, volunteer and vendor. A high degree of confidentiality and discretion is required.
• Remain up-to-date in the field through continuing education opportunities
• In instances of a federal, state or locally declared emergency, Vermont Foodbank is typically considered an essential service and emergency responder; all of its employees may be called in to perform regular or emergent duties.

Other Functions:

• Any other duties as assigned by the Chief EPeC Officer or Director of EPeC and Administration

Skills/Qualifications:

The requirements listed below are representative of the education, experience, knowledge, skills, and/or abilities an individual needs in order to perform this job successfully. 

Education and/or Experience:

• 0-2 years of experience and/or education gained in business, administration, HR, or related field.Strong customer service orientation and extensive phone contact experience required.
• Payroll processing experience or interest in learning, preferred.

Other Skills and Abilities:

• Knowledge of people-related best practices and demonstrated success working as a strategic partner
• Ability to proactively identify and diagnose recruiting needs and deliver relevant solutions
• Ability to prioritize and deliver results against a work plan in a fast-paced environment, giving attention to detail even under high pressure situations 
• Demonstrated analytical and problem-solving skills
• Ability to work with minimum supervision
• Good communication skills using a variety of resources (e-mail, social media, in-person, etc.) 
• Ability to work with minimum supervision. 
• Familiarity with SurveyMonkey or other Survey tools.

Language Skills:  

• Outstanding oral, written, and presentation skills

Technical/Computer Skills:

• Computer proficiency in the MS Office Suite and ability to learn emerging technologies quickly is required experience in managing an HRIS or ATS is preferred

Certifications/Licenses/Registrations:

• A valid Driver’s License.
• 3-year motor vehicle report (MVR) showing a clean driving record