Job Title:Inventory Control Specialist

Job Description

Founded in 1991, IBJI is the largest orthopedic group practice in Illinois. With more than 150 physicians in every orthopedic specialty, IBJI offers care for adults and children from some of the most accomplished and respected orthopedists in the country. Serving northern Illinois and northwest Indiana with over 100 locations, IBJI makes it easy to access care. Our headquarters is in Park Ridge, Illinois, a northwest suburb of Chicago. 

Our clinical services include advanced MRI imaging, pain management, non-surgical and surgical treatment plans, rheumatology, physical therapy, occupational therapy, wellness, and sports training. Ortho Access walk-in clinics provide same day care for orthopedic injuries. Comprehensive care offered all in one place enables physicians, therapists and staff to work closely together, so that patients and families achieve better outcomes. Collaborative care is also more efficient. In many cases, IBJI services are substantially less expensive than those provided by large healthcare systems and emergency rooms.

Summary

The Inventory Control Specialist is responsible for coordinating the movement of inventory throughout multiple IBJI facilities. The ICS evaluates the inventory needs of each of their offices and how to efficiently service each location. Position is responsible for purchases made to stock their IBJI sites, as well as adding new items, changing existing items, finding appropriate substitutes, and determining reorder points. This position will also follow up on delivery issues, missed shipments, correct receipt of items, and specialty reports when needed. This position ensures that medical supplies are available 24 hours a day/7 days a week to all practices/clinics departments.

Responsibilities

• Responsible for monitoring inventory levels and purchasing supplies as required to avoid stock-outs
• Determine appropriate inventory level for each item in IBJI, and other units that require additional supply stocking
• Communicate and discuss issues with PAC in a timely manner
• Coordinates disposal of outdated or no use items
• Issues requisitions for needed supplies
• Identifies possible substitute items
• Identifies items to be changed, added, or deleted from inventory
• Processes department requests to add, delete and change items
• Maintains inventory templates. Makes changes to reflect current items in use.
• Maintains appropriate records and files
• Work with management to create and adjust new item add policies and procedures
• Create various reports
• Ensure all products received are correct and on time to meet operational needs
• Establish dependable schedule so that facilities expect your presence
• Establishes shelf locations and ensures correct labels are printed and applied in the various inventory locations. Changes locations as conditions warrant

Decisions acted upon independently by this position

• When and what quantity of supplies to order
• Delivery schedule for stock supplies
• Authorize substitutions with site approval
• Find an alternative vendor that can provide back-ordered supplies
• Communication of problems to the Purchasing Manager
• Prioritize ordering of supplies to meet changing patient volumes
• Direct involvement in the Product Recall process
• Maintain a clean and safe work environment
• Other duties as assigned

Requirements

Education

• High school diploma or equivalent 
• College degree preferred

Certifications/Licensure

• Not applicable

Experience

• 1-2 years of experience in an Inventory Control environment preferred

Technical Skills

• Working knowledge of distribution, inventory control and purchasing systems
• Experience with computer software (spreadsheets, database, word-processing)

Soft Skills

• Excellent communication and customer relations skills
• Excellent organization skills 

Physical Requirements

• Ability to do medium lifting according to DOL guidelines
• Ability to perform job functions at multiple sites
• Ability to work outdoors—limited to receiving and warehousing of inventory
• Ability to be on your feet up to 8 hours

This description is intended to provide only basic guidelines for meeting job requirements. Duties and responsibilities, experience, qualifications, skills, supervisory relationship, physical/mental demands, and environmental/ working conditions may change as needs evolve.

Base salary offers for this position may vary based on factors such as location, skills and relevant experience. We offer the following benefits to those who are benefit eligible (30+ hours a week): medical, dental, vision, life and AD&D insurance, long and short term disability, 401k program with company match and profit sharing, wellness program, health savings accounts, flexible savings accounts, ID protection plan and accident, critical illness and hospital benefits. In addition, we offer paid holidays and paid time off.

Illinois Bone and Joint Institute, LLC is an equal opportunity employer. All employment decisions are based on qualifications, merit, and business need, without regard to race, color, religion, age, sex, national origin, disability status, military or veteran status, sexual orientation, gender identity and expression, or any other characteristic protected by federal, state or local laws. This policy applies to recruitment and placement, promotion, training, transfer, retention, rate of pay and all other terms and conditions of employment.