Description
Trenam Law is seeking an experienced Legal Assistant with at least 3+ years of experience supporting real estate attorneys, with a focus on commercial real estate and land use and zoning research. Preference will be given to candidates who demonstrate a strong desire to learn, possess advanced technical skills, and have a natural commitment to providing excellent client service.
This is an in-office position that is based in our St. Pete Office.
Requirements
- Provide proactive legal and administrative support to attorneys handling commercial real estate, land use, zoning, and transactional matters
- Format and proofread contracts, agreements, and legal correspondence
- Manage attorney calendars, track key transaction dates, and monitor deadlines
- Support land use attorneys with zoning applications, permitting processes, and municipal filings
- Communicate professionally and effectively with clients, governmental agencies, and other parties involved in transactions
- Coordinate document execution, notarization, and recording with appropriate authorities
- Assist with opening new matters, including gathering relevant information, initiating conflict checks, and preparing engagement letters
- Accurately enter and maintain documents in the Firm’s document management system (DMS)
- Assist with time entry and billing procedures
- Maintain professionalism and confidentiality in all interactions and documentation
- Perform other duties as assigned
Qualifications
- 3+ years of experience supporting real estate attorneys; commercial real estate and/or land use and zoning experience preferred
- Familiarity with transactional processes, including purchase and sale agreements, commercial leasing, and closing procedures
- Working knowledge of land use and zoning research, including agency filings and permit tracking
- Strong attention to detail with the ability to manage multiple priorities and deadlines
- Excellent written and verbal communication skills
- Ability to handle sensitive and confidential information with discretion
- Ability to work effectively as part of a team in support of the Firm’s commitment to excellent client service
- Advanced technical proficiency in Microsoft Office and document management systems