Organization: Three Little Pitties Rescue
Department: Events & Fundraising
Reports To: Marketing Manager

Full Time Salary: Commensurate with experience 

Schedule: Flexible, with an expectation to work approximately one half day, 1-2 weekend days per month

Position Summary

Three Little Pitties Rescue is seeking an enthusiastic, outgoing, creative, and highly motivated Events & Fundraising Coordinator to lead our growing calendar of community events, fundraising activities, adoption events, and volunteer-led programs.

This is a hands-on, community-facing position. We are looking for someone who wants to grow the events department. This takes being out in the community—not someone who simply coordinates events from behind a desk. The ideal candidate will build relationships, make phone calls, ask businesses for donations and sponsorships, recruit and motivate volunteers, solve problems on the fly, and personally help execute events from start to finish.

The Events & Fundraising Coordinator will serve as an important representative of Three Little Pitties throughout the Greater Houston area, with a particular emphasis on building relationships within the Friendswood and surrounding business community.

This position sits at the intersection of Marketing, Volunteers, and Development, working closely with all three areas to create events that increase community awareness, generate revenue, cultivate donors, recruit volunteers, and ultimately support our lifesaving mission.

Key Responsibilities

Event Leadership & Execution

The Events & Fundraising Coordinator will take ownership of assigned events and be responsible for planning, coordinating, promoting, staffing, and executing them successfully.

Events may include:

• School Outreach
  • School visits and educational outreach
  • School staff engagement
  • Puppy visits
  • Development of ongoing relationships with local schools
• Community Events
  • Halloween in the Park
  • Christmas in the Park
  • Scoop Shop events
  • Hope Fall Festival
  • Cane's fundraising events
  • City and community events
  • Additional local festivals and outreach opportunities
• Puppy Parties
  • On-site and off-site puppy parties
  • Coordination with hosts and businesses
  • Scheduling volunteers and puppies
  • Promotion and follow-up
• Major Fundraising Events
  • Bingo, Derby, Gala, Summer Raffle, Haunted House
  • Admin, coordination, errands, design work, setup, etc
  • Additional fundraising campaigns and events
• Adoption Events
  • Serve as the primary staff lead for adoption events
  • Attend and oversee adoption events as scheduled
  • Coordinate volunteers, animals, supplies, and event logistics
  • Ensure events provide an excellent experience for adopters and volunteers

Volunteer Leadership

Our events rely heavily on volunteers, and this position will be responsible for making those volunteers feel organized, supported, valued, and excited to participate.

Responsibilities include:

• Recruiting and scheduling volunteers for events
• Providing clear instructions and expectations
• Creating event-specific volunteer roles
• Leading volunteers on event days
• Delegating responsibilities effectively
• Being present and hands-on rather than relying solely on volunteers to manage events
• Recognizing and celebrating volunteer contributions
• Building a strong culture around events so volunteers want to return
• Identifying volunteers who may be interested in taking on additional leadership responsibilities

The goal is to create a structure where volunteers feel that their time matters and that they are an essential part of the success of every event.

Fundraising & Donor Cultivation

The Events & Fundraising Coordinator will help create events that are not only engaging but financially successful.

Responsibilities include:

• Identifying and cultivating potential donors and sponsors
• Making cold calls and conducting community outreach
• Asking local businesses for sponsorships and in-kind donations
• Building relationships with business owners and community leaders
• Soliciting raffle and auction items
• Creating and assembling raffle baskets
• Coordinating silent/live auctions when applicable
• Managing event fundraising components
• Tracking fundraising revenue and expenses
• Monitoring event profitability and helping keep overhead low
• Identifying opportunities to obtain donated or discounted venues, food, printing, entertainment, supplies, and services
• Following up with donors and sponsors after events
• Ensuring promised sponsor benefits are delivered
• Supporting donor stewardship and continued engagement

The coordinator should be comfortable asking for money, donations, sponsorships, and support. Fundraising is a core responsibility of this position.

Community Relationship Development

A major focus of this position will be building Three Little Pitties' presence and relationships within the local community.

The coordinator will develop and maintain relationships with:

• Local businesses
• Friendswood-area businesses and business owners
• The Chamber of Commerce
• City of Friendswood and other municipal partners
• Schools and educators
• Veterinary practices
• Pet-related businesses
• Community organizations
• Running clubs and other civic groups
• Local event organizers
• Corporate partners
• Existing donors and supporters

The ideal candidate will either already have strong community connections or be highly motivated and comfortable building those relationships from the ground up.

This position requires someone who is comfortable walking into a business, introducing themselves, explaining the mission of Three Little Pitties, and asking, "How can we work together?"

Marketing & Mission Integration

Events should do more than raise money—they should introduce new people to Three Little Pitties and create lifelong supporters.

Working with the Marketing and Development teams, the coordinator will:

• Help develop event promotional strategies
• Provide content and stories for social media
• Promote registration and attendance
• Incorporate adoptable animals and rescue stories into events
• Help create compelling mission-focused experiences
• Capture photos and content during events
• Identify opportunities to grow Three Little Pitties' audience
• Encourage event attendees to become donors, adopters, fosters, volunteers, or supporters

Event Logistics & Budget Management

The coordinator will be responsible for the practical details required to execute successful events while maintaining a strong focus on cost efficiency.

Responsibilities include:

• Event timelines and checklists
• Vendor coordination
• Venue coordination
• Permits and logistical requirements when applicable
• Equipment and supply coordination
• Volunteer assignments
• Animal logistics
• Event setup and breakdown
• Expense tracking
• Inventory management
• Securing donated or discounted goods and services
• Ensuring events meet established revenue and expense goals

The goal is to maximize the net impact of every event, not simply the amount of money raised.

Post-Event Stewardship & Reporting

Following each event, the coordinator will:

• Ensure donors and sponsors receive appropriate recognition and thanks
• Coordinate donor thank-you communications
• Track revenue and expenses
• Document attendance and participation
• Report fundraising results
• Record new donor and community contacts
• Gather volunteer feedback
• Identify what worked and what should be improved
• Make recommendations for future events
• Maintain relationships with sponsors and partners between events

What Success Looks Like

Success in this role will be measured not only by the number of events completed, but by the relationships and long-term impact created through those events.

Key measures may include:

• Funds raised and net revenue
• Number of new donors acquired
• Number and value of sponsorships secured
• In-kind donations obtained
• Event attendance
• Number of participants and volunteers
• Volunteer retention and engagement
• New community partnerships
• Community awareness 
• Adoption-event performance
• New supporters, fosters, volunteers, and adopters generated through events
• Year-over-year growth in event participation and revenue

Ideal Candidate

We are looking for someone who is:

• Within 30 minutes of Friendswood Tx
• Experience in Canva, experience with CapCut is a plus
• Experience planning events and or organizing community groups 
• Comfortable asking for and history of success asking for donations and sponsorships
• Self-motivated and able to take ownership without constant direction
• Enthusiastic and outgoing
• Comfortable speaking with strangers and representing the organization publicly
• Creative and able to develop new event and fundraising ideas
• Flexible and comfortable when plans change
• Highly organized and able to manage multiple events simultaneously
• A strong communicator
• Comfortable leading volunteers
• Comfortable making cold calls
• Comfortable speaking with business owners and community leaders
• Willing to work evenings and weekends based on the event schedule
• Passionate about animal welfare and the Three Little Pitties mission
• Able to work independently while collaborating closely with Marketing, Volunteers, Development, and Rescue teams

Particularly valuable experience or connections include:

• Existing relationships within the Friendswood/Houston business community
• Chamber of Commerce involvement
• School or community outreach experience
• Nonprofit fundraising
• Event planning
• Volunteer management
• Sales or business development
• Sponsorship acquisition
• Donor cultivation
• Experience working with community organizations

Previous nonprofit experience is valuable, but the right personality, work ethic, community orientation, and willingness to get involved are equally important.

The Three Little Pitties Event Philosophy

We believe the best events are not simply events—they are opportunities to build community around our mission.

The person in this role should be willing to roll up their sleeves, load supplies, set up tables, greet families, lead volunteers, talk to businesses, ask for donations, clean up afterward, and celebrate the wins with the team.

We want someone who sees an empty event calendar and thinks, "Who can we partner with?" Someone who sees a local business and thinks, "How can we build a relationship?" And someone who sees a group of volunteers and thinks, "How can I make these people feel valued and excited to come back?"

This role has the opportunity to make a measurable difference in the lives of animals while building a stronger, more connected community around Three Little Pitties.