Human Resource Associate

Olney, IL, Hybrid Possible   

DESCRIPTION

TrustBank is seeking a dedicated Human Resources Associate to support our growing community bank. This role offers the opportunity to work closely with a collaborative HR team in a fast-paced environment while contributing to key processes that support our employees and organizational growth. The HR Associate will play an important role in fostering a positive employee experience aligned with our mission of Growing Prosperity Together.

JOB TITLE: Human Resource Associate

DEPARTMENT: Human Resources

REPORTS TO: Human Resource Director

FLSA STATUS: NON-EXEMPT

TYPE OF POSITION: FULL-TIME

JOB SUMMARY

The HR Associate will focus on essential HR administrative tasks, employee data management and supporting core HR processes. They provide a solid foundation in human resources management, including HR systems, employee relations and the day-to-day functions of an HR department. The role is designed for an entry-level HR professional who is detail-oriented, highly organized and interested in building a career in Human Resources within the bank. This position serves as a developmental role within the Human Resources team and is intended to prepare high-potential individuals for future HR Generalist, HR Manager, and other leadership opportunities. The HR Associate will receive exposure to strategic and operational HR functions while developing the skills necessary to support a growing community bank and its workforce. Candidates should possess a genuine interest in building a long-term career in Human Resources and contributing to the future success of TrustBank.

DUTIES AND RESPONSIBILITIES

HR Administration and Records:

• Maintain accurate, complete and confidential employee files and HR documentation.

• Initiating and tracking performance management process to ensure timeliness and accurate record keeping.

Payroll and Financial Controls:

• Check employee time sheets and track employee vacation, sick, personal time and other leave balances to ensure payroll accuracy

• Responsible for bi-weekly payroll processing, payroll continuity planning, year-end payroll activity, and assist in related audit documentation. 

• Performs quarterly audits of employee and director deposit accounts. 

• Serves as first point of contact for routine employee, HR and payroll issues.  Escalating as appropriate to HR Leadership.

Benefits Administration:

• Maintain the following employee benefit programs: 

o a. Medical, Dental, Vision and Life insurance benefits; 

o b. Long-term disability plan; 

o c. Section 125 Plan; 

o d. Other employee benefits. 

• Assist with benefit enrollments, changes, terminations and reconciliations with payroll and benefit vendors: assist with open enrollment, separation and execution.

Compliance and Risk:

• Assist and recommend revisions for updates in the Employee Handbook.

• Shadow disciplinary process.

• Keep the company compliant in regard to applicable State and Federal employment laws. 

• Assist with maintaining the NMLS Registry with annual renewal and register new employees as needed.

Training and Onboarding:

• Supports administration and coordination for the Bank’s training program: tracks required training completion.  

• Assist HR Leadership with new employee onboarding, related documentation, system setup and related scheduling. 

Other Duties:

• Assists Chief Human Resource Officer and the Human Resource Director with other miscellaneous duties pertaining to the job as needed. 

• Generate reports and assist with data analysis as needed.

• Other duties as assigned

WORKING CONDITIONS and ESSENTIAL FUNCTIONS

The position is Monday through Friday, typically from 8AM – 5PM and is forty hours a week. Additional hours may be required as needed. The position will primarily be located at 400 E York St., Olney, IL 62450, but a hybrid role may considered for a highly qualified candidate. The position requires long periods of sitting in front of a computer. Noise level is moderate, and the office is well lit. The duties of the job may require the employee to stand, walk, use hands, and feel objects, tools, or controls, reach with hands, arms, and talk, or hear. Ability to lift 25-pounds. Vision abilities include close vision, distance vision, peripheral vision, depth perception and the ability to focus. Some work may be repetitive at the computer, and the position requires direct work with the public.

TRUSTBANK CORE VALUES

Embrace and promote the TrustBank and Wealth Management Culture and Core Values in all aspects of your duties.

COMPENSATION AND BENEFITS

The estimated hourly rate for this position is $22.00 - $28.00/per hour, along with the eligibility for a discretionary annual bonus. Pay rate may vary based on the candidate’s qualifications, skills, and experience. Our generous employee benefits details may be found on our bank’s website. https://trustbank.net/company/career-opportunities

DISCLOSURES

TrustBank recognizes that people are our bank’s strength, and we place a high value on diversity and inclusion. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. In accordance with applicable law, we make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as any mental health or physical disability needs. The best talent will acquire the position. This job description may be subject to change and is not intended to be all-inclusive. The employee may perform other related duties to meet the ongoing needs of the organization. Equal Opportunity Employer/Disability/Veterans

Revised: October 14, 2026

EDUCATION and/or EXPERIENCE

• One to three years in prior Human Resources role

• A College or University degree and/or relevant proven work experience

• PHR/SHRM-CP designations is desirable or a willingness to acquire certifications.

REQUIRED SKILLS and ABILITIES

• Knowledgeable in areas of Human Resource functions.

• Skilled in applicable computer software, e.g., HRIS, Microsoft 365 and particularly Word, Excel, Copilot, SharePoint, etc.

• Excellent written and verbal communication skills, with the ability to interact professionally with employees at all levels of the organization.

• Ability to know when to escalate complex issues, establish priorities, and setting deadlines for critical responsibilities under management.

• Willing to obtain certifications related to the position.

• Experience working in a HRIS program.

TECHNICAL SKILLS

Proficiency in Microsoft 365, Excel skills are particularly important for data entry, management and analysis, planning software, and report preparation. Microsoft Word skills for developing and updating employee communication, training resources, and benefits information, and maintaining employment-related documents. Proficiency with Microsoft Copilot is preferred to enhance productivity, streamline administrative tasks, and support the creation of accurate, professional HR communications and documentation. Ability to effectively use AI-powered tools while exercising sound judgment, confidentiality, and attention to detail is essential. Familiarity with HRIS and related software applications in the human resource space are ideal. The ability to quickly learn and adapt to new software is essential.

Notice of AI Use in Job Application Review

As part of our commitment in creating a fair, efficient, and consistent hiring process we may use artificial intelligence (AI) to help our recruiting teams organize, summarize, and analyze information provided by candidates, including resumes, application responses, and other materials submitted during the application process.AI may be used to identify patterns, highlight relevant skills, and experience, and assist in comparing a candidate’s qualifications with the requirement of a specific role. These tools are to improve efficiency and consistency while supporting more informed hiring decisions, which will ultimately be made by the hiring team.