GENERAL SUMMARY

The Staff Accountant is an hourly position that supports accounting operations across all company locations while based on-site in City of Industry, CA. Responsibilities include accounts payable, disbursements, expenses and credit card administration, account reconciliations, ERP data maintenance, and month-end close.

The role also supports product costing, manufacturing cost analysis, pricing administration, audits, and process improvement. Working with Finance, Operations, Purchasing, and Sales, the Staff Accountant maintains accurate financial records and provides analysis to support business decisions.

SCOPE OF JOB FUNCTION

Accounts Payable & Disbursements

• Review and process vendor and freight invoices in Ross, verifying account coding, documentation, and required approvals.
• Perform three-way matching of goods received notes (GRNs), purchase orders, and invoices; process approved non-PO invoices.
• Reconcile vendor statements and resolve discrepancies with vendors and internal teams.
• Prepare online and manual payments, weekly check runs, and bank uploads, subject to required review and authorization.
• Set up and maintain vendor records and coordinate vendor credit applications in accordance with company procedures. 

Expense & Credit Card Administration

• Review employee expense reports in Paylocity for accurate coding, documentation, and policy compliance; obtain required approvals.
• Process and reconcile monthly AMEX and Chase credit card activity.
• Follow up on missing receipts, unresolved charges, and discrepancies.

Month-End Close & Reporting

• Support month-end close for all locations, including journal entries, accruals, expense reviews, and account reconciliations.
• Prepare weekly GRN reports and AP and AR aging reports; investigate outstanding or unmatched items.
• Reconcile assigned accounts, including utilities, rent, and HR-related expenses.
• Prepare supporting schedules, explain significant account fluctuations, and maintain complete reconciliation documentation.
• Coordinate with teams across locations to meet reporting deadlines and resolve accounting issues.

Product Costing & Cost Analysis

• Support costing of new products, re-costing of existing products, and standard cost updates.
• Review raw material, packaging, direct labor, freight, and manufacturing overhead costs.
• Analyze actual costs against standards, budget, and prior periods; investigate significant variances.
• Support analysis of labor cost per pound, production efficiency, material usage, yield, scrap, and overhead absorption across locations.
• Review production job cost variances with Accounting, Operations, and Purchasing.
• Assist with inventory cost reviews and prepare cost comparisons by product, location, and period, highlighting discrepancies and potential savings.   

Pricing Administration

• Enter and upload approved customer pricing in Ross based on documented pricing decisions aligned by the CFO and VP of Sales.
• Verify ERP pricing and customer invoices against approved price sheets; identify discrepancies and coordinate corrections.
• Maintain scheduled pricing updates, monitor expiration dates, and retain supporting approvals.

Audit, Controls & Process Improvement

• Prepare audit schedules and documentation and assist with auditor inquiries.
• Follow company policies, accounting standards, internal controls, and segregation of duties requirements.
• Support consistent accounting procedures and documentation across all locations.
• Participate in accounting, costing, reporting, and ERP improvement projects.
• Maintain vendor contact information for ACH remittance notifications.
• Assist with outstanding check and GRN cleanup, inventory reconciliations, physical counts, and other accounting assignments 

SKILLS/KOWLEDGE/EXPERIENCE

REQUIRED

• Bachelor’s degree in Accounting, Finance, or a related field.
• Working knowledge of accounting principles, accounts payable, reconciliations, and month-end close.
• Proficiency in Microsoft Excel, including formulas, pivot tables, and lookup functions.
• Experience with ERP or accounting systems.
• Strong analytical, organizational, and problem-solving skills with close attention to detail.
• Ability to manage multiple priorities, meet deadlines, and communicate findings clearly.
• Effective collaboration across departments and locations, sound business judgment, and discretion with confidential information.

Preferred

• Four or more years of relevant accounting experience.
• Manufacturing experience, including product costing, inventory accounting, and variance analysis.
• Experience with Ross ERP, Paylocity, and Power BI or similar reporting tools.
• Experience supporting accounting operations across multiple locations.

DESIRED

• Strong interpersonal skills.
• Business Acumen.