Full-time, 12-month administrative assistant staff position in the PA Program and School of Health Professions responsible for providing administrative and logistical support for the day-to-day operation of the PA Program. This is a PA Program and faculty support administrative assistant position, and the Program Coordinator will work closely with the Program Manager to ensure all of these program needs are met. 

PRINCIPAL ACCOUNTABILITIES

Interacts with other University personnel, students, instructional faculty, and other visitors with professionalism and enthusiasm. Assists the Director of Clinical Education and clinical team with all administrative needs, including, but not limited to:

• Clinical site student onboarding and credentialing
• Sending and tracking evaluations
•  Working with CORE ELMS (clinical rotation management software)
• Coordinating student travel to American Samoa
• Maintaining and updating clinical affiliation agreements and preceptor records
• Assisting with clinical rotation scheduling
• Handles incoming phone and e-mail correspondence, forwarding as necessary.
• Drafts routine correspondence.
• Maintains office files.
• Places orders for goods and supplies.
• Assists with exam proctoring.
• Maintains the highest levels of professionalism and discretion at all times.
• Provides administrative support as requested or needed by the PA Program Director and faculty.
• Assists in other duties as assigned by the Program Director.

OTHER DUTIES

• Participates in University events as a representative of the PA Program and the School of Health Professions.
• Participates in events external to the program that increase awareness and reputation of the Assumption University PA Program.
• Assists with the preparation for ARC-PA accreditation activities and reports.
• Regularly attends all scheduled staff and faculty meetings.

• Minimum of 1 year experience in similar role
• Excellent administrative and office management skills
• Proficiency with university-specific data entry systems
• Demonstrated organizational, communication, and interpersonal skills
• Ability to gather, interpret, analyze, and report data
• In-depth knowledge of Microsoft Office Suite
• Attentiveness to detail, including the ability to prioritize, follow through, schedule, and complete multiple projects with varied schedules
• Must be willing to contribute actively to the mission of the University as well as show respect for the Catholic and Assumptionist identity of Assumption University

PREFERRED QUALIFICATIONS

• Greater than 1 year experience in similar role

ABOUT ASSUMPTION UNIVERSITY:

Assumption University is a comprehensive Catholic liberal arts university in Worcester, Massachusetts, sponsored by the Augustinians of the Assumption. Rooted in the Catholic intellectual tradition, Assumption is committed to academic excellence and the pursuit of truth in the company of friends. An Assumption education awakens in students a sense of wonder, discovery, and purpose, forming graduates known for their intellectual seriousness, thoughtful citizenship, and devotion to the common good. 

Offering more than 90 undergraduate and graduate programs, Assumption combines the breadth of a liberal arts education with preparation for successful careers and lives of purpose. Our close-knit, mission-centered community values intellectual curiosity and the exchange of diverse perspectives. We welcome faculty and staff of all backgrounds and faith traditions who share our commitment to educating students and advancing the University's mission.

Assumption University recognizes the essential contribution of a diverse community of students, staff, and faculty and condemns all forms of harassment, discrimination, and disrespect. As such, and in compliance with the requirements of federal law and/or the laws of the Commonwealth of Massachusetts, Assumption University prohibits discrimination on the basis of race, color, national origin, religion, disability, age, veteran status, marital status, gender, gender identity, sexual orientation, and pregnancy, as well as other legally protected status, in admission to, access to, treatment in, or employment in its programs and activities, except where such conditions may constitute bona fide qualifications for the programs or activities in question.