Job Title: Medical Records Clerk

FLSA Classification: Non-Exempt

Reports To: Director of Administrative Services

General Statement of Duties: Provides a variety of clerical and filing duties including the filing of reports into charts and charts into files. Requires ability to operate photocopier, fax machine and label maker. Excessive bending, stooping and lifting up to 50 pounds. Requires ability to distinguish words and letters in their proper order. Work is performed in an office environment around the clinic’s files. Involves contact with the Physicians and Staff. Work may be repetitious at times.

Duties and Responsibilities:

• Files reports daily in appropriate sections of patient charts and keep charts in proper order.

• Maintains chronological order in placing reports in patient records.

• Pulls charts as requested for review.

• Pull charts that are needed for the next days appointments

• Audit all of the charts pulled for the next days appointments and add appropriate forms needed for the appointment

• Check orders in the front of the chart and mark chart if the test results are not in

• Responsible for putting the charts up front in alphabetical order for the next days appointments by 3:00pm 

• Request’s charts from other offices or archives for appointments and/or copying records

• Photocopies records when requested with proper approval.

• Ensure that requests for information are handled promptly and effectively

• Answers phones from customers and fulfill their requests.

• Faxes records to physician’s offices and hospitals, hospices etc.

• Make new patient charts and audit them

• Sorts and stores all patient files.

• Maintains files and records in a confidential manner.

• Assists in care and maintenance of department equipment and supplies.

• Ensure that all medical records are handled in accordance to Utah Cancer Specialists Privacy and Security Polices

• Adheres to all HIPAA laws and procedures

• Collect charts from designated areas at least 3 times a day

• Performs related work as required 

Knowledge, skill and abilities:

Knowledge of medical office procedures. Knowledge of basic arithmetic to make simple calculations. Skill in operating a computer, photocopier and fax machine. Ability to sort and file materials correctly by alphabetical or numeric system. Ability to read, understand and follow oral and written instruction. Ability to establish and maintain effective working relationships with staff. General clerical experience preferred with some exposure to medical terminology.

Education/Training requirements: High School Diploma

Certificate/License Requirements: None