JOB CLASSIFICATION   

Salaried Exempt  

SUMMARY:  

This position will be responsible for maintaining the finances of the Research department and providing administrative oversight within the implementation of the RealTime system. As well as managing the Regulatory department.   

DUTIES:  

• Timely submission and allocation of invoices 
• Corresponds with sponsors and third parties regarding submission and status of payments to ensure payments received 
• Assigns credit card allocations monthly
• Keeps records of financial transactions current 
• Act as a liaison between the sponsor and the site 
• Directs study start-up for upcoming studies
• Professionally greet and assist any office visitors 
• Administrative oversight of study buildout 
• Manages RealTime allocations, including ordering cards as needed, adding funds biweekly, and notifying HR accordingly. 
• Invoice sponsors in a timely manner 
• Ensure financial records are current 
• Provide payment info to AR for incoming payments. 
• Provide allocation info for expenses (FedEx, CC statement, etc) 
• Confirm the receipt of all W9s/collect SSNs for issuance of 1099s
• Directs study start-up
• Marketing/Recruitment 
• Staff Certification 
• Assist with SOPs, including oversight of quarterly reviews and revisions as necessary 
• Schedule annual device calibrations
• In the absence of the director, will attend manager meetings and support Lead Clinical Coordinator 
• Other duties as assigned. 

SUPERVISION  

Work is performed under general supervision from the Director. The Principal Investigator may act as a consultant on any problems which arise. 

 SKILLS AND QUALIFICATIONS  

• High personal motivation, self-management, and detail orientation; ability to take responsibility for meeting deadlines and making progress without direct supervision. 
• Strong spoken and written communication skills. 
• Capacity and willingness to learn new software, research methods, and work routines quickly; flexibility in responding to new research opportunities as they arise. 
• Technologically savvy and able to learn new programs quickly and able to troubleshoot common issues; proficiency in Word, Excel, PowerPoint, Outlook, and Internet skills.
• Articulate and tactful communication skills; readiness to meet and work directly with clients.
• Experience managing people and projects; must be able to handle multiple projects and changing priorities. 
• Possess a high level of self-confidence and demonstrate the ability to take the initiative. 
• Have excellent attention to detail and high-level accuracy with documents. 
• Ability to assess, prioritize and act quickly. 
• Learning-based and solution-oriented.
• Deadline driven and highly organized. 
• Ability to maintain the goodwill and reputation of the entire team.

EQUIPMENT  

Must be familiar with scientific and medical equipment used in the particular field of laboratory, medical, and clinical research. 

WORKING CONDITIONS  

Work is performed in an office, laboratory, and/or clinic environment, with occasional work from home. The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.  Management retains the right to add or change the duties of the position at any time.  

IMPORTANT:  

Any qualifications to be considered as equivalents in lieu of stated minimums require prior approval of the Division Manager, Principal Investigator, and Chief Operations Officer.  Information resources, including data, information, technology, and software, are Atlanta  Diabetes Associates’ resources and must be protected and used in conformance with all  applicable laws and policies in accordance with Information Security Standards.