Accounting & Human Resources Manager

Nativity of Our Lord Catholic Parish and School | Broomfield, Colorado

Position: Full-Time, Exempt
Reports to: Parish Business Manager

Position Summary

Nativity of Our Lord Catholic Parish and School seeks an Accounting and Human Resources Manager to oversee daily accounting, payroll, human resources, and school tuition account administration.

Reporting to the Parish Business Manager, this position is responsible for accurate financial and personnel records, timely completion of recurring responsibilities, resolution of discrepancies, and responsive service to employees and school families.

The Accounting and HR Manager works closely with the Pastor, Parish Business Manager, Senior Accounting Specialist, School Principal, and appropriate Parish, School, and Archdiocesan personnel.

Key Responsibilities

Accounting and Financial Operations

• Maintain accurate Parish and School general ledger records in accordance with established accounting practices and Archdiocesan requirements.
• Review account, department, fund, and class coding; prepare and post approved journal entries.
• Reconcile payroll, tuition, accounts payable, accounts receivable, and assigned balance-sheet accounts.
• Coordinate with the Senior Accounting Specialist, who prepares bank reconciliations.
• Maintain monthly and fiscal-year-end closing schedules, supporting records, and audit documentation.
• Investigate discrepancies and resolve outstanding accounting items promptly.

Payroll Administration

• Manage biweekly payroll preparation, review, approved submission, and reconciliation for Parish and School employees.
• Verify compensation, hours, stipends, leave, deductions, and other payroll inputs.
• Review payroll registers for missing employees, duplicate payments, incorrect rates, and other exceptions.
• Provide the Business Manager with pre-process payroll registers and documented exceptions for approval before submission.
• Coordinate payroll corrections, tax reporting, retirement contributions, and benefit deductions.
• Maintain payroll records, deadlines, and written procedures.

Human Resources Management

• Coordinate recruitment, applicant screening, interviews, reference checks, and onboarding.
• Prepare employment documentation and maintain accurate employee records in Paylocity.
• Coordinate employment eligibility verification, background checks, Safe Environment requirements, and policy acknowledgments.
• Administer employee benefits, PTO, sick leave, FAMLI, and other applicable leave programs.
• Serve as the primary contact for routine employee HR, payroll, and benefits questions.
• Coordinate performance reviews, personnel changes, employee relations matters, and separations with management and Archdiocesan HR.
• Maintain confidential personnel records and monitor employment compliance requirements.

School Tuition and Finalsite Administration

• Manage the tuition ledger and billing cycle in Finalsite Enrollment, including charges, payment schedules, adjustments, and reconciliation.
• Maintain approved tuition rates, fees, deposits, discounts, scholarships, and payment plans.
• Coordinate with the School Registrar on enrollment, reenrollment, withdrawals, and billing changes.
• Respond to parent questions concerning tuition balances, payments, financial aid, and account arrangements.
• Follow up on overdue balances, document payment commitments, and escalate collection matters requiring management approval.
• Prepare monthly tuition receivable and aging reports for the Business Manager and Principal.

Financial Reporting and Budget Support

• Prepare monthly Parish and School financial statements and supporting schedules.
• Prepare required Archdiocesan variance analyses and explain significant budget differences.
• Prepare Finance Council financial statements, budget-to-actual reports, and assigned supporting materials.
• Provide accurate financial, payroll, staffing, benefits, and tuition information to support budgeting and forecasting.
• Assist with annual budget preparation, fiscal-year reporting, and required Archdiocesan submissions.

Internal Controls and Accountability

• Maintain accurate records, documented procedures, and established approval processes.
• Preserve appropriate separation of financial duties and management oversight.
• Identify unresolved issues early, communicate their impact, and recommend practical solutions.
• Follow assigned responsibilities through completion while respecting the Business Manager's approval authority.

The Accounting and HR Manager plays an essential role in supporting the financial stewardship, employees, families, and mission of Nativity of Our Lord Catholic Parish and School.

Education and Experience

• Bachelor's degree in Accounting, Finance, Business Administration, Human Resources, or a related field preferred.
• At least three years of progressively responsible accounting, payroll, HR, or business office experience preferred.
• Experience with general ledger accounting, financial reconciliations, payroll processing, and financial reporting.
• Working knowledge of employee benefits administration, onboarding, employment records, and applicable employment regulations.
• Experience with Paylocity, ParishSOFT Accounting, and Finalsite Enrollment preferred, or demonstrated ability to learn comparable systems.
• Experience in a Catholic parish, school, nonprofit organization, or similarly complex organization is desirable.

Knowledge, Skills, and Abilities

• Strong organizational skills, attention to detail, and commitment to meeting deadlines.
• Ability to manage multiple priorities independently and follow assignments through completion.
• Proficiency with Microsoft Excel, financial reports, and electronic recordkeeping systems.
• Ability to investigate accounting discrepancies and resolve issues accurately.
• Strong written and verbal communication skills and a professional, service-oriented approach.
• Sound judgment, discretion, and ability to maintain confidential financial, personnel, and family information.
• Ability to work collaboratively with clergy, school administrators, employees, parents, and Archdiocesan personnel.
• Understanding of financial internal controls, appropriate approvals, and separation of duties.
• Respect for and willingness to support the mission and values of the Catholic Church.

Physical Requirements and Work Environment

• Ability to perform the essential duties of a primarily office-based administrative position, with or without reasonable accommodation.
• Ability to remain seated or standing for extended periods while performing computer-based and administrative work, with opportunities to change position.
• Regular use of a computer, keyboard, telephone, and standard office equipment.
• Ability to communicate effectively in person, by telephone, and electronically.
• Ability to move throughout Parish and School facilities for meetings and routine business activities.
• Occasional lifting or carrying of office materials and supplies weighing up to 20 pounds, with assistance or accommodation when needed.
• Ability to review electronic and printed financial records, personnel documents, and reports.
• Occasional work outside normal business hours may be necessary to meet payroll, reporting, or other operational deadlines.

Nativity of Our Lord Catholic Parish and School is committed to providing reasonable accommodations to qualified individuals with disabilities in accordance with applicable law.