Position Summary

Comevo is seeking a highly organized and proactive Operations Coordinator to support company operations, employee administration, and executive leadership. This role serves as a key liaison between employees and our outsourced HR provider while also providing administrative and operational support across the organization.

The ideal candidate is a self-starter who enjoys bringing order to a wide variety of tasks, can manage multiple priorities, and is comfortable handling both business and personal administrative responsibilities. This position requires discretion, professionalism, strong communication skills, and a willingness to take ownership of tasks from start to finish.

This is a local, part-time position requiring occasional errands and banking responsibilities within San Luis Obispo County.

Our Company

There are countless software companies on the West Coast, but Comevo – based in San Luis Obispo – is one of a kind. Agile, innovative and responsive to our clients’ changing needs, our approach is simple. We collaborate. We communicate. And we create software – online orientation software for higher education institutions throughout North America – that is elegant, engaging and effective. 

Our People

What makes us truly special? It is the character of each person – the individual skills, talents and personalities – that constitutes the essence of our company. 

To continue providing our clients with software and service that are absolutely first class, we keep a constant lookout for innovative, industrious individuals who want to be part of a strong, diverse, productive team. 

Our Promise

There are no benchwarmers at Comevo: everyone gets to play in every game. Our size – and our positive, professional and rewarding corporate culture – affords each employee the opportunity to make a significant impact on the company’s success. Your voice will be heard. Your contributions will count. And your efforts will be rewarded.

Key Responsibilities

Human Resources Coordination

• Serve as the primary point of contact between employees and the company's outsourced HR provider.
• Coordinate employee onboarding and offboarding activities.
• Assist employees with benefits and HR-related questions.
• Maintain employee documentation and personnel records.
• Support performance review and employee development processes.
• Coordinate HR compliance documentation and required employee communications.
• Assist leadership with employee relations matters as needed.

Recruiting Support

• Post job openings on designated job boards and platforms.
• Review incoming resumes and identify qualified  candidates.
• Conduct initial screening calls with applicants.
• Coordinate and schedule interviews with hiring managers.
• Maintain candidate communication throughout the hiring process.
• Operations & Administrative Support
• Coordinate and organize company meetings, including staff meetings and leadership meetings.
• Prepare meeting agendas, distribute materials, and track action items.
• Assist with process documentation and operational improvements.
• Coordinate vendors and service providers.
• Support special projects as assigned.
• Maintain organized company records and administrative files.
• Assist with purchasing, subscriptions, and administrative logistics.
• Help ensure operational tasks and follow-up items remain on track.

Executive Support

• Provide administrative assistance to the CEO and leadership team.
• Manage calendars and coordinate meetings.
• Schedule appointments and coordinate logistics.
• Conduct research and gather information for projects and business initiatives.
• Prepare correspondence, documents, and presentations as needed.
• Track follow-up items and assist with project coordination.
• Handle confidential information with discretion.

Personal Assistant Responsibilities

• Assist the CEO with personal administrative tasks.
• Coordinate personal appointments and scheduling.
• Run local errands as needed.
• List personal items for sale and coordinate related communications.
• Schedule personal meetings and appointments.
• Coordinate services and vendors when requested.
• Assist with miscellaneous administrative and personal projects.

Banking & Mail Responsibilities

• Check the company post office box on a regular basis.
• Process incoming mail and distribute accordingly.
• Deposit checks and payments at designated financial institutions.
• Maintain accurate records of deposits and related transactions.

Qualifications

Required

• 3+ years of experience in administrative, operations, office management, executive assistant, HR coordination, or a related      role.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities with minimal supervision.
• High level of professionalism and discretion.
• Strong attention to detail and follow-through.
• Proficiency with Microsoft 365 including Outlook, Word, Excel, Teams, and PowerPoint.
• Reliable transportation and valid driver's license.
• Residence within the San Luis Obispo County area.
• Ability to handle confidential company and personal information responsibly.

Preferred

• Experience working with outsourced HR providers.
• Recruiting or hiring coordination experience.
• Experience supporting executives or business owners.
• Experience in a small business environment.
• Familiarity with project coordination and process improvement initiatives.