Staff Accountant

Position Type: Full-Time
Department: Accounting
Reports To: Controller

About the Role

We are seeking an experienced, detail-oriented Staff Accountant to join our accounting team in a fast-paced manufacturing environment. This position plays an important role in maintaining accurate financial records, supporting daily accounting operations, and ensuring timely and reliable financial reporting.

The Staff Accountant will support a broad range of accounting functions, including accounts payable, accounts receivable, collections, credit administration, cash management, general ledger accounting, and financial close activities. Working closely with the Controller and other departments, this individual will help maintain strong internal controls, resolve accounting discrepancies, and identify opportunities to improve processes and efficiency.

The ideal candidate is analytical, organized, and comfortable managing multiple priorities while maintaining a high level of accuracy, accountability, and professionalism.

Key Responsibilities

General Accounting and Financial Reporting

• Perform daily accounting activities and ensure transactions are recorded accurately, completely, and in a timely manner.
• Prepare journal entries, account reconciliations, and supporting financial schedules.
• Reconcile assigned balance sheet and income statement accounts.
• Support month-end, quarter-end, and year-end financial close activities.
• Assist the Controller in maintaining the accuracy and integrity of the general ledger and financial records.
• Research discrepancies and implement appropriate corrections in accordance with established procedures.

Accounts Receivable, Collections, and Credit Administration

• Manage customer invoicing, cash application, collections, and related accounts receivable activities.
• Review accounts receivable aging reports and follow up on past-due balances to support timely collections and healthy cash flow.
• Review customer credit information and recommend credit limits and payment terms for approval.
• Monitor customer credit risk and assist in resolving collection issues and customer disputes.
• Monitor accounts receivable performance, including aging trends, Days Sales Outstanding (DSO), and potential bad debt exposure.
• Prepare credit memos, account adjustments, and write-off documentation for approval in accordance with company policies.

Accounts Payable

• Process vendor invoices and maintain accurate vendor account records.
• Verify invoices and payment requests against purchasing requirements and established approval procedures.
• Prepare supporting documentation for vendor payments.
• Research and resolve vendor account discrepancies, payment inquiries, and invoice disputes.
• Maintain complete and organized accounts payable records.

Cash Management and Banking

• Record banking transactions and perform bank reconciliations.
• Monitor cash balances and assist with cash flow reporting and forecasting.
• Investigate and resolve discrepancies in banking activity.
• Ensure cash-related transactions are recorded accurately and reconciled in a timely manner.

Compliance, Audit, and Internal Controls

• Assist with sales and use tax filings and related supporting documentation.
• Support internal and external audits by preparing schedules, records, and explanations as requested.
• Follow established accounting policies, internal controls, approval procedures, and applicable accounting standards.
• Maintain accurate, complete, and organized financial documentation.
• Identify and communicate accounting discrepancies, control concerns, and compliance issues to the Controller.

Collaboration and Continuous Improvement

• Collaborate with accounting team members and cross-functional partners to resolve accounting issues and support business needs.
• Support the development, implementation, and maintenance of accounting procedures and internal controls.
• Identify and recommend improvements to accounting processes, reporting, documentation, and efficiency.
• Participate in cross-training and approved accounting system or process improvements.
• Contribute to a collaborative, customer-focused culture that emphasizes safety, quality, productivity, and continuous improvement.

Other Responsibilities

• Maintain the confidentiality of financial, employee, customer, and business information.
• Perform other duties as assigned to support departmental and organizational objectives.

Why Join Our Team?

This is an opportunity to contribute to a broad range of accounting functions within a manufacturing environment while working closely with the Controller and cross-functional business partners. The Staff Accountant will have the opportunity to help strengthen accounting processes, support financial reporting, and contribute to the company's ongoing operational success.

Interested in joining our team? We invite qualified candidates with strong accounting experience and a commitment to accuracy, collaboration, and continuous improvement to apply.

Qualifications and Requirements

Education and Experience

• Bachelor's degree in Accounting, Finance, or a related field required.
• Minimum of eight years of progressive accounting experience.
• Demonstrated experience in accounts payable, accounts receivable, general ledger accounting, and month-end close activities.
• Experience working with ERP accounting systems required.
• Manufacturing industry experience preferred.

Skills and Competencies

• Strong knowledge of Generally Accepted Accounting Principles (GAAP) and accounting procedures.
• Broad understanding of accounts payable, accounts receivable, collections, credit administration, cash management, and general ledger accounting.
• Strong analytical, problem-solving, and account reconciliation skills.
• High level of accuracy and attention to detail.
• Ability to organize and prioritize multiple responsibilities while meeting deadlines.
• Strong written and verbal communication skills.
• Ability to work independently while collaborating effectively with the Controller, accounting team, and other departments.
• Commitment to confidentiality, professional integrity, internal controls, and continuous improvement.