Brief Job Description: A Catering & Event Admin Lead strives to enhance the professionalism and profitability of events, while providing exceptional service and extraordinary experiences for every member and guest. The Catering and Event Admin Lead is responsible for the planning, hands-on execution, and front-line service of events—including active participation in serving, bussing, and food running. The Lead performs tasks to the highest standards, receiving inquiries for member events, golf tournament functions, meetings, social events, internal meetings, banquets, regular dining, and any other special event function at the Club. Provide accurate and timely event orders, member, and interdepartmental communication, maintain systems, policies, and procedures to enhance the efficiency of all meetings, events, and other functions for members, and enhance the member and guest experience daily. Reports to the Director of Food & Beverage or assigned manager. 

Direct Functions:

• Plan, promote, and generate enthusiasm for the club's diverse social programs.
• Ensure flawless planning and hands-on execution of all club events and banquets, including performing and overseeing serving, bussing, and food running duties during functions.
• Contribute valuable input to the development of the club's annual social calendar.
• Collaborate with members and guest clients to organize banquets, luncheons, meetings, weddings, and other social events.
• Work with the Director of Food & Beverage (Dir. of F&B) and the Executive Chef to determine menu, pricing, and event details.
• Create banquet event orders and lead weekly event meetings.
• Coordinate with Dir. of F&B, event entertainment, decorations, AV, and other requirements for successful events.
• Build setup and reset maps – review and adjust as needed the functionality of event maps with the Dir. of F&B.
• Check event orders against actual room setup.
• Manage event billing and client correspondence.
• Conduct pre-function meetings with Dir. of F&B and/or event leads/servers to ensure smooth service and coordinate the timing of courses.
• Make recommendations for the replacement and upgrading of banquet service equipment.
• Keep an accurate history file of each event and provide feedback for improvement.
• Complete other appropriate work assignments as requested by the Dir. of F&B.

Candidate Qualifications:

• One (1) to Three (3) years minimum experience in high-end private event operations, food and beverage service, or event sales for a private club, hotel, or resort preferred.
• Ability to work irregular hours, including evenings, weekends, and holidays.
• A friendly and outgoing personality with strong communication skills and high visibility.
• A commitment to the profession and high ethical standards.
• Impeccable and verifiable references.
• Physical ability to actively participate in hands-on event execution, including serving, bussing, and food running in a fast-paced environment.
• The ability to operate a computer to enter, retrieve, review, or modify data utilizing Word, Excel, Outlook, PowerPoint, email, Clubessential, and other software programs at a high level of proficiency.
• Ability to work independently as well as follow directions through to completion.
• Complete tasks quickly and accurately.
• High level of Food & Beverage knowledge and Industry trends.
• Excellent customer experience and comfortable managing members and guest expectations.

Educational Requirements:

• Preferred: A high school diploma.

Hourly Wage:

• $15.16 plus service charge and/or tips when servicing the events.

Other Benefits:

• Employee meal with shift
• Uniform allowance