Texas Baptists is a convention of more than 5,300 Baptist churches. Active membership at a church supportive of Texas Baptists is a condition of employment. Texas Baptists makes all employment decisions based on its religious mission, purpose, and beliefs while otherwise complying with all federal, state, and local employment laws. The BGCT is dedicated to fair hiring practices and only relies on lawful exemptions to employment laws to the extent necessary to protect its religious mission, purpose, and beliefs.

1. BASIC FUNCTION

RESPONSIBILITIES / TASKS

NOTE: Some descriptions may have more specific duties and/or goals and objectives attached to this form. Such attachments normally reflect unique aspects of specific locations, shifts, departments, etc.

1. Office Responsibilities - Provide general clerical assistance for the BSM to include, but not limited to: 

• Accurate maintenance of record retention systems, filing, and responding to ministry needs from internal and external constituents. 
• Effective telecommunications support by answering phones, taking messages, routing messages, and requests timely and accurately. Accurately identify high-priority callers and take immediate action to inform staff, then properly manage routing of caller and/ or messages to the appropriate individual. 
• Make travel arrangements including airline, hotel, and rental car reservations. Notify supervisor and staff of arrangements and provide travel documentation required for trip. 
• Process mail and other correspondence accurately and timely.
• Prepare and proofread letters, memos, spreadsheets, and other correspondence accurately and timely. 
• Schedule and coordinate meetings, conferences, and church visits; maintain and distribute staff weekly schedules. 
• Effectively create written documents, maintaining files (print and electronic) in an organized manner.
• Serve as financial backup when the financial ministry assistant is out of the office (FE reports, payments, etc.)

2. Maintain extensive knowledge of all programs of the campus ministry and be able to respond to requests for information accurately and timely. 

3. Handle donor responsibilities, including: 

• Communicate with donors who contact our office with issues or questions
• Address and correct problems as they are discovered in our documentation

4. Attend meetings and participate in training as required. 

5. Maintain compliance with the Baptist General Convention of Texas policies and procedures. Maintain compliance with all state and federal laws and regulatory requirements. 

6. Support Raising Administrative Tasks include:

• Monitor balances of all support raising accounts

a. Alert Support Raising Director if individual balances are lagging behind

b. Add updated amounts to dashboard monthly

• Watch for gifts that don’t come in through online giving platforms and make sure they end up in the proper accounts (trusts, stocks, donor-advised funds, etc.)
• Assist all new support raising staff as they transition onto the TX BSM team

a. Assist HR with collection of needed hiring paperwork (HR deadline must be met)

b. Check actual benefits selection matches funding agreement

c. Assist with new employee orientation

d. Support Bootcamp, Thrive, and off cycle Support Raising Training meetings- including travel, accommodation, and meal arrangements, producing documents needed for the training, general hospitality tasks, and answering questions.

• Move funds once per semester for all support raising staff according to funding agreements

a. CP or DD supplements to account where each individual is paid from

b. Training and administrative funds from individual accounts to the main T&A fund

• Facilitate creation of funding agreements (October & March)
• Assist with the Process of onboarding and offboarding TX BSM Missionaries

a. Application and agreement process

b. Complete Background checks, ministry safe trainings, and input correct information into Salesforce

c. Assist support-raising coaches with documentation

d. General Checking for compliance and correctness on all processes

7. Perform other duties as required.