Systems Scheduling Coordinator

Batesville Tool & Die, Inc.

Reports To: Customer Service Manager

Position Overview

Batesville Tool & Die is seeking an organized, detail-oriented Systems Scheduling Coordinator to support production scheduling, manufacturing systems, and customer delivery requirements across our facilities.

This position plays an important role in ensuring accurate production information, maintaining Bills of Materials (BOMs), coordinating scheduling activities, and supporting communication between departments.

The ideal candidate is comfortable working with technology, enjoys problem-solving, and can manage multiple priorities in a fast-paced manufacturing environment.

Job Description

Production Scheduling & Coordination

• Coordinate production schedules and support daily manufacturing operations to help meet customer delivery expectations.
• Work closely with production schedulers and Customer Service representatives to resolve scheduling conflicts, communicate changes, and maintain efficient production flow.
• Assist with entering and maintaining customer forecasts and annual production volume information.
• Provide technical and administrative support to the Customer Service department.
• Respond to scheduling issues and changing priorities in a timely and professional manner.

Manufacturing Systems & Data Management

• Create, update, and maintain accurate Bills of Materials (BOMs) for new product launches and engineering changes across manufacturing locations.
• Assist employees with technical questions related to BOMs and manufacturing system information.
• Create and organize CAD file folders, accounting job records, and program management records.
• Establish and maintain tooling-tracking records and master tool lists.
• Upload and maintain quotes, purchase orders, and supporting documentation in the Plex manufacturing system.
• Ensure manufacturing system information is accurate, complete, and properly maintained.

Quality & Continuous Improvement

• Maintain applicable quality procedures, forms, and documentation in accordance with company standards and TS/ISO requirements.
• Assist with training employees on applicable processes and system procedures.
• Review project value analysis at project completion and conduct profitability analysis one year after the start of production.
• Identify opportunities to improve efficiency, reduce costs, and streamline processes.
• Support lean manufacturing initiatives, 5S workplace organization, and continuous improvement activities.

Communication & Department Support

• Collaborate with Customer Service, production, engineering, accounting, and other departments to support daily operations.
• Provide guidance and assistance to production schedulers regarding system information and scheduling concerns.
• Participate in department meetings, projects, and company improvement initiatives.
• Support department goals, expense management, and operational performance measures.
• Assist with work planning, employee training, and department coordination as needed.
• Make routine decisions within assigned authority when department management is temporarily unavailable.
• Follow company safety procedures, environmental requirements, and workplace policies.

 Job Requirements

Education & Experience

• High school diploma, GED, or High School Equivalency (HSE) diploma required.
• Strong computer skills and a technology-oriented background required.
• Effective verbal and written communication skills required.
• Ability to learn and navigate manufacturing software, databases, and production scheduling systems.

Technical Skills & Abilities

• Proficiency with computer applications, including Microsoft Office products.
• Ability to use or learn Plex Online manufacturing software.
• Strong attention to detail, particularly when entering and maintaining manufacturing data.
• Ability to organize information, maintain accurate records, and manage multiple assignments.
• Strong analytical, troubleshooting, and problem-solving abilities.
• Ability to interpret production information and coordinate scheduling changes.
• Ability to work independently while collaborating effectively with other departments.

Professional Qualifications

• Strong organizational and time-management skills.
• Ability to prioritize tasks and respond effectively to changing production demands.
• Professional communication skills and a team-oriented approach.
• Dependability, initiative, and a commitment to accuracy.
• Willingness to learn new systems, procedures, and manufacturing processes.
• Flexibility to work overtime when business needs require it.

Physical Requirements & Work Environment

• Primarily office-based position involving extended periods of computer work.
• Frequent verbal communication and interaction with employees and departments.
• Occasional standing, walking, bending, reaching, kneeling, and stair climbing.
• Frequent lifting of up to 30 pounds and occasional lifting of up to 60 pounds.
• Occasional exposure to manufacturing plant conditions, including temperature variations.
• Required personal protective equipment must be worn when entering designated manufacturing areas.
• Occasional domestic or international travel may be required.

Supervisory Responsibilities: This position does not have direct supervisory responsibilities.

This job description outlines the general responsibilities and qualifications associated with the position and is not intended to be an exhaustive list of duties. Additional responsibilities may be assigned based on business needs. Nothing in this description alters the applicable at-will employment relationship.