Job Title: Staff Accountant

Status: Non-exempt, Hourly

Reports To: Deputy Director

This job description is intended to be a general statement about this job and is not to be considered a detailed assignment. It may be modified to adjust for necessary changes. 

Job Summary

Working under the supervision of the Deputy Director, the Staff Accountant is responsible for the day-to-day operation and maintenance of the financial records (general ledger). 

Essential Job Functions

· Conduct all duties associated with weekly accounts payable including: interacting with staff and vendors; processing invoices; expense coding; and data entry

· Conduct all duties associated with accounts receivable including: preparing and submitting claims for reimbursement to government agencies and private funders; performing bank deposits; and tracking and following up on all accounts receivables

· Conduct all duties associated with bi-weekly payroll, including inputting data to Quickbooks as well as a separate online payroll service provider

· Perform monthly bank reconciliations for bank accounts

· Perform credit card reconciliations

· Assists in cash management

· Assist in gathering required documents as backup to claims for reimbursement

· Track all assets and agency inventory 

· Generate W-2s and 1099s at calendar year-end

· Assist with preparing annual audit schedules

· Assist accountants on tax return preparation

· Assist with any government annual single audit and grant-based audit or invoice review that may occur

· Gather all necessary information for financial reporting to federal, city and state agencies, as needed

· Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies

· Adhere to federal, state, local codes and contract performance requirements

· Support the vision, mission and goals, and demonstrate a commitment to the values, of the organization

· Perform other duties as directed

Core Components of Trauma-Informed Service Provision (as applicable)

· Encourage clients’ choice and voice in their care and treatment

· Participate in and emphasize a team-based approach to client services

· Include client feedback and participation in programmatic design and evaluation when appropriate

· Participate in evidence-based counseling/education (motivational interviewing, coaching) regarding the impact of trauma, stigma, discrimination, and other various topics and their relation to disease management 

· Empower and encourage clients and families in self-management, self-efficacy and behavior change

· Be mindful of environment and aware of the potential impact of trauma when meeting with community members

· Communicate across the continuum of care – from internal staff, to third parties such as health plans, specialists, hospitals, and other health and support facilities

Minimum Qualifications

· Bachelors Degree or a combination of education and equivalent experience

· Minimum 3 to 5 years experience in Accounting that include but are not limited to Insurance, Accounting and Payroll

· Valid California driver’s license, current vehicle insurance, and reliable transportation to travel between sites for meetings and/or to gather information for reporting purposes

Preferred Qualifications

· Non Profit Grant based Accounting

· Grant based audits

· CPA audits

Required Skills/Knowledge/Abilities

· Ability and willingness to work flexible hours, including evenings and weekends as required

· Ability to work with people of all social and ethnic backgrounds and within the constraints of government funded programs

· Expert understanding of financial reports, including analyzing and creating them

· Ability to work in spreadsheets, with knowledge of formulas and advanced functions, like pivot tables

· Good verbal and written skills necessary for communication with clients, co-workers and vendors/community partners

· Effective interpersonal and organizational skills

· Ability to prioritize and meet deadlines, work independently, take initiative and be proactive

· Computer literate, Windows, proficient in MS Office programs (Word, Excel, Access, Outlook, PowerPoint) and Quickbooks

· Ability and willingness to meet the organization’s attendance and dress code policies

· Ability to handle confidential materials and information in a professional manner

· Excellent customer service skills and commitment to providing the highest level of customer satisfaction

Physical Requirements

· Ability to sit and/or stand for long periods of time

· Ability to reach, push, pull, bend, climb, stoop, and lift and carry up to 25 lbs of materials to perform routine essential job functions

· Manual dexterity and strength sufficient to enter information via computer keyboard for long periods of time, to write notes and information as needed, and to pick up and hold charts, tools, supplies and other items

· Speaking and hearing ability sufficient to handle phone and in-person conversations with clients, vendors and other staff

· Sufficient verbal and writing skills necessary for effective communication with clients, vendors and other staff

· Visual acuity and reading ability sufficient to effectively read records and documents, and to accurately view information on a computer monitor

· Eye/hand coordination, hearing and visual acuity necessary for driving safely

Working Conditions

· Remote

· Christie’s Place is a Drug Free and Smoke Free work environment