Position Title: Contracts Compliance Analyst

Job Classification: Exempt

Work Schedule: Monday – Friday, 8am – 5pm with occasional weekend/nights as needed

Reporting Relationship: Reports to Contracts and Compliance Manager

Location: Remote position with travel as required

Position Summary

Prairie Band, LLC is seeking a highly organized, detail-oriented Government Contracts

Compliance Analyst to support federal contracting compliance activities across its portfolio of 

subsidiary companies.

The Compliance Analyst will be responsible for monitoring regulatory requirements, coordinating 

matters involving the U.S. Small Business Administration (SBA), supporting 8(a) Business 

Development Program participation, reviewing government contract requirements, maintaining 

compliance documentation, and assisting management with the implementation of internal compliance 

policies and procedures.

The successful candidate will possess working knowledge of the Federal Acquisition Regulation 

(FAR), SBA regulations, federal small business contracting programs, and compliance requirements 

applicable to tribally owned businesses.

This position serves as a key resource within Prairie Band's Shared Services organization, 

supporting subsidiary leadership, Business Development, Contracts, Finance, Human Resources, and 

executive management to ensure regulatory compliance, maintain eligibility for federal

contracting opportunities and minimize organizational risk.

Essential Functions

SBA Coordination and 8(a) Program Compliance

• Serve as a primary administrative and compliance liaison with SBA representatives, including assigned Business Opportunity Specialists (BOS), district offices, and other SBA program personnel.
• Coordinate SBA correspondence, requests for information, compliance reviews, and required submissions.
• Support preparation, submission, and maintenance of SBA 8(a) Business Development Program applications and supporting documentation.
• Monitor compliance with 13 CFR Part 124 and other applicable SBA regulations.
• Coordinate preparation and submission of required annual 8(a) program reviews, business plan updates, financial documentation, and other program reporting.
• Maintain accurate SBA program records, including eligibility documentation, ownership information, management records, and organizational changes.
• Assist with SBA size-standard determinations, NAICS code classifications, affiliation reviews, and small businesses eligibility assessments.

Contracts Compliance Analyst

• Coordinate SBA notifications and approval requests associated with changes in ownership, management, organizational structure, or other matters affecting program eligibility.
• Support compliance with SBA requirements applicable to tribally owned and Native American-owned businesses.
• Assist with SBA Mentor-Protégé Program applications, agreements, annual reporting, and compliance monitoring.
• Coordinate SBA-related matters involving joint ventures, including documentation, eligibility reviews, reporting, and applicable approval requirements.
• Track 8(a) program milestones, participation periods, reporting deadlines, and graduation planning.
• Assist with documentation supporting SBA sole-source awards, competitive 8(a) procurements, and applicable tribal contracting authorities.

Federal Government Contract Compliance

• Review government contracts, task orders, modifications, and solicitations to identify applicable regulatory and contractual compliance requirements.
• Monitor compliance with the FAR, Defense Federal Acquisition Regulation Supplement (DFARS), and other applicable agency supplements.
• Develop and maintain contract compliance matrices identifying key clauses, deliverables, reporting requirements, and compliance deadlines.
• Assist with monitoring compliance with subcontracting limitations, applicable small business subcontracting requirements, and contract performance obligations.
• Review organizational compliance with applicable Service Contract Labor Standards (SCLS/SCA), Davis-Bacon Act, and wage determination requirements.
• Coordinate with Human Resources, Finance, and program management personnel to support compliance with labor classifications, wage rates, fringe benefits, and timekeeping requirements.
• Support contract compliance reviews and internal assessments to identify deficiencies and recommend corrective actions.
• Assist with government audits, compliance inquiries, contract reviews, and requests for supporting documentation.
• Maintain records supporting federal contract compliance and audit readiness.
• Monitor regulatory updates and communicate potential impacts to management and affected subsidiaries.

Tribal Business and Small Business Regulatory Compliance

• Support compliance activities associated with tribally owned business entities participating in federal contracting programs.
• Assist in documenting tribal ownership, control, organizational structure, and eligibility for applicable federal contracting programs.
• Monitor applicable SBA requirements concerning tribal affiliation exceptions, business size determinations, and participation in federal small business programs.
• Coordinate compliance documentation involving parent companies, subsidiaries, joint ventures, and affiliated entities.
• Support reviews of applicable sole-source contracting provisions and thresholds for tribally owned 8(a) participants.
• Assist with maintaining entity registrations, certifications, and representations in SAM.gov and other government systems.
• Coordinate documentation necessary to support eligibility for federal contracting set-asides and socioeconomic programs.

Corporate Compliance and Risk Management

• Assist in developing, implementing, and maintaining corporate compliance policies, standard operating procedures, and internal controls.
• Support compliance monitoring across multiple subsidiaries operating under Prairie Band, LLC.
• Maintain compliance calendars, regulatory trackers, and reporting dashboards.
• Identify potential compliance risks and elevate findings to appropriate management personnel.
• Coordinate corrective action plans and track remediation activities through completion.
• Support internal compliance training and employee awareness initiatives.
• Assist with organizational conflict-of-interest reviews, ethics requirements, and mandatory disclosure procedures.
• Support record retention practices and documentation management consistent with contractual and regulatory requirements.

Government Systems, Registrations, and Reporting

• Maintain and monitor company information in applicable federal systems, including:

               *  SAM.gov

               *  SBA certification and program portals

               *  SBA Dynamic Small Business Search / Small Business Search resources, as applicable

               *  Federal Procurement Data System information and USAspending.gov

               *  PIEE/WAWF and other agency systems, as assigned

• Monitor entity registration renewals, certifications, representations, and compliance reporting deadlines.
• Coordinate documentation required for federal contract eligibility and award processing.
• Prepare periodic compliance status reports for management and subsidiary leadership.
• Maintain organized electronic records of government correspondence, regulatory submissions, and compliance determinations.

Shared Services and Cross-Functional Coordination

• Work collaboratively with Business Development, Contracts, Finance, Human Resources, Information Technology, and subsidiary management.
• Support implementation of standardized compliance procedures across the enterprise.
• Coordinate with Finance on contract-related financial compliance, reporting, and audit preparation.
• Assist Human Resources with labor-related contract compliance requirements.
• Support Business Development and Capture teams with verification of eligibility, certifications, and solicitation compliance requirements.
• Assist with compliance-related workflows, document management, and reporting through Unanet and other enterprise systems.
• Provide compliance guidance to subsidiary management while ensuring operational accountability remains with the appropriate business unit.
• Participate in internal process improvement initiatives and compliance-focused Process Action Teams.

Education

• Bachelor's degree in business administration, Contract Management, Legal Studies, Accounting, Finance, Public Administration, or a related field.
• Equivalent relevant professional experience may be considered in lieu of a degree.

Professional Experience

• Three to five years of experience in government contracting, regulatory compliance, contract administration, or a related field.
• Demonstrated experience working with SBA regulations, federal small business programs, or SBA 8(a) Business Development Program requirements.
• Experience interpreting FAR clauses, government contracting requirements, and regulatory guidance.
• Experience coordinating with government agencies, regulatory representatives, or contracting personnel.
• Experience in preparing compliance reports, maintaining regulatory documentation, and supporting audits or compliance reviews.

Required Knowledge, Skills, and Abilities

SBA and Regulatory Knowledge

• Working knowledge of SBA 8(a) Business Development Program requirements and 13 CFR Parts 121, 124, and 125.
• Familiarity with SBA program eligibility, business size standards, affiliation rules, and annual reporting requirements.
• Understanding of SBA Mentor-Protégé Program requirements and joint venture compliance considerations.
• Knowledge of federal small business contracting programs and socioeconomic set-aside requirements.
• Ability to research, interpret, and apply federal regulations to organizational business activities.

Federal Contracting Knowledge

• Working knowledge of FAR and applicable DFARS requirements.
• Familiarity with government contract administration, compliance monitoring, and contract documentation.
• Understanding of federal labor compliance requirements, including SCA/SCLS and Davis-Bacon requirements.
• Familiarity with federal contractor ethics, internal controls, and audit requirements.

Analytical and Administrative Skills

• Strong analytical, organizational, and problem-solving abilities.
• Excellent written and verbal communication skills.
• Ability to prepare professional correspondence, compliance reports, and regulatory submissions.
• Strong attention to detail and ability to manage multiple deadlines.
• Ability to maintain confidential business and regulatory information.
• Proficiency with Microsoft Office applications, particularly Excel, Word, PowerPoint, and Outlook.
• Ability to develop compliance trackers, reporting matrices, and management dashboards.
• Ability to work independently while coordinating with multiple departments and subsidiary organizations.

Preferred Qualifications

• Direct experience coordinating with SBA Business Opportunity Specialists or SBA district offices.
• Experience supporting tribally owned, Alaska Native Corporation, or Native Hawaiian Organization federal contractors.
• Experience with SBA 8(a) applications, annual reviews, eligibility matters, and program graduation.
• Familiarity with SBA tribal affiliation rules and special contracting provisions.
• Experience supporting SBA Mentor-Protégé agreements and joint venture compliance.
• Experience with government contractor systems such as Unanet a plus.
• Familiarity with DCAA audit readiness, DCMA contract administration, and federal contractor internal controls.
• Experience with CMMC, NIST SP 800-171, and cybersecurity-related contractual compliance requirements a plus.
• Professional certifications such as Certified Federal Contracts Manager (CFCM), Certified Compliance & Ethics Professional (CCEP), or comparable credentials.

Working Conditions and Physical Requirements

Work is performed in professional office, operational, project, and field environments. The position requires frequent computer and telephone use, extended periods of sitting, regular meetings, and the ability to inspect operating locations and project sites. Travel, evening meetings, and work outside normal business hours may be required. The employee may encounter construction, industrial, weather, or other field conditions and must comply with all safety practices. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions.

Additional Duties 

Additional duties and responsibilities may be added to this job description at any time. The job description does not state or imply that these are the only activities to be performed by the employee holding this position. Employees are required to follow any other job-related instructions and to perform any other job-related responsibilities as requested by their supervisor.  

Tribal Preference Exercised 

Prairie Band, LLC is subject to Title 22: Employment Code of the Prairie Band Potawatomi Nation. In accordance with Title 22, this position is designated as a TIER 2 position. Preference will be given to individuals to the extent required pursuant to Section 22-2-4(B).