Description
Job Summary:
This position offers hands-on experience in the daily operations of a dynamic and inclusive HR department within a nonprofit historic site and event-driven environment. The intern will play a key role in supporting core transactional HR workflows, maintaining HRIS data integrity, and documenting routine operational processes. The HR Intern is responsible for supporting a wide range of HR functions, including recruitment, onboarding, and employee record keeping. This position offers hands-on experience in the daily operations of a dynamic and inclusive HR department within a nonprofit historic site and event-driven environment.
Duties & Responsibilities:
- Employee Orientation, Onboarding & Experience
- Review and evaluate the existing new-hire orientation and onboarding experience to identify opportunities for improvement.
- Assist with redesigning the employee orientation program, including presentations, welcome materials, and employee resources.
- Develop standardized onboarding checklists and resources for new employees and hiring managers.
- Support the creation of structured onboarding experiences, including preboarding, first-day, first-week, and 30-, 60-, and 90-day milestones.
- Develop and administer onboarding feedback surveys to evaluate the new-hire experience.
- Research and recommend employee experience initiatives that support engagement, connection, and retention.
- Assist with improving offboarding materials, including exit surveys and separation checklists.
2. HR SharePoint Organization & Document Management
- Conduct an inventory of existing HR documents, forms, templates, and resources maintained in SharePoint.
- Assist with reorganizing HR SharePoint folders to improve document accessibility, consistency, and efficiency.
- Identify outdated, duplicate, or missing documents and flag them for HR review.
- Establish consistent file naming conventions and document organization practices.
- Create and maintain a centralized inventory of HR forms, templates, and resources.
- Assist with organizing employee-facing HR resources and internal departmental materials.
- Support document management improvements while maintaining confidentiality and appropriate access permissions.
3. Paylocity HRIS Audit & Administrative Support
- Assist with reviewing authorized employee information in Paylocity for accuracy and completeness.
- Identify missing or inconsistent employee information, including job titles, departments, reporting relationships, and employment classifications.
- Review onboarding task completion, employee document acknowledgments, and other assigned HRIS records.
- Develop and maintain audit tracking spreadsheets to document findings and recommended corrections.
- Assist with testing and evaluating employee self-service features and onboarding workflows.
- Support approved HRIS data cleanup initiatives under the supervision of the Director of Human Resources.
- Maintain confidentiality and comply with HR data security requirements.
Requirements
Required Skills/Abilities:
- Currently pursuing an associate's, bachelor's, in Human Resources Management, Business Administration, Organizational Development, or a related field.
- Strong organizational skills, attention to detail, and ability to manage competing priorities.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office, including Excel, Word, PowerPoint, Outlook, and Teams.
- Familiarity with SharePoint and HR information systems preferred.
- Ability to maintain confidentiality and exercise discretion when handling sensitive information.
- Strong research, analytical, and problem-solving abilities.
- Willingness to learn, take initiative, and contribute ideas to improve existing processes.
- Interest in human resources, employee experience, and organizational effectiveness.
- Interest in Human Resources
- Strong organizational skills and attention to detail
- Comfortable with digital tools like Google Workspace and Microsoft Office
- Excellent communication and interpersonal skills
- Ability to handle confidential information with discretion
Physical Requirements:
- Ability to sit for prolonged periods of time.??
- Ability to lift up to 10 pounds ??