Company & Job Overview

Diality is a medical device company focused on developing solutions to improve lives impacted by kidney disease. Diality offers the Moda-flx Hemodialysis System, a user-friendly, mobile, and connected hemodialysis system designed to maximize clinical flexibility and ease-of-use for both clinical and non-clinical users.  The Moda-flx Hemodialysis system combines flow rate capabilities of conventional in-center dialysis devices with a fully integrated reverse osmosis (RO) water filtration system to provide a broad range of prescriptions and meet the evolving needs of any professional dialysis care setting.

The Payroll Specialist is responsible for the accurate and timely processing of U.S. payroll and related payroll accounting activities. This role works closely with Human Resources, Accounting, and Finance to ensure payroll transactions, employee changes, deductions, taxes, and reconciliations are accurate and compliant with applicable requirements. The Payroll Specialist also serves as a resource to employees, supports payroll audits and reporting, and helps maintain strong payroll processes, controls, and documentation.

Responsibilities

• Process recurring U.S. payroll for exempt and nonexempt employees using Paylocity, including payroll inputs, timekeeping, overtime, paid time off, bonuses, commissions where applicable, retroactive adjustments, and off-cycle payments.

• Validate employee changes, new hires, terminations, compensation changes, benefit deductions, 401(k) elections, and tax withholding against approved HR documentation.

• Review payroll registers, exception reports, changes from prior payrolls, and funding totals; prepare payroll for independent approval before release.

• Reconcile payroll registers and cash disbursements to NetSuite general ledger entries; prepare or support payroll journal entries, accruals, and month-end reconciliations.

• Coordinate with HR and benefit providers to resolve discrepancies involving deductions, retirement contributions, leaves of absence, garnishments, and final pay.

• Support payroll tax filings, W-2s, agency notices, and multistate registration/compliance in coordination with Paylocity and external advisors.

• Maintain accurate payroll records, audit trails, reconciliations, and access controls; protect sensitive employee and compensation information.

• Maintain payroll system data integrity and support configuration, reporting, access reviews, and process improvements within Paylocity. Develop and maintain recurring payroll reports, including payroll registers, deduction reconciliations, headcount reports, compensation changes, and payroll expense analyses.

• Respond promptly and professionally to employee payroll questions and research corrections to resolution.

• Support internal and external audits, annual reporting, process documentation, and payroll system improvements.

• Monitor applicable federal and state wage-and-hour and payroll requirements and escalate compliance concerns.

• Strong knowledge of U.S. payroll practices and applicable federal, state, and local wage-and-hour and payroll requirements.

• Demonstrated ability to accurately process payroll for exempt and nonexempt employees in a multistate environment; experience with Paylocity strongly preferred.

• Strong understanding of payroll accounting, including journal entries, accruals, general ledger and cash reconciliations; experience with NetSuite preferred.

• Exceptional attention to detail with strong analytical and reconciliation skills and the ability to identify, research, and resolve payroll discrepancies.

• Ability to interpret payroll policies and regulatory requirements and appropriately identify and escalate potential compliance concerns.

• Strong organizational and time-management skills with the ability to meet recurring payroll deadlines while managing multiple priorities.

• Demonstrated discretion and sound judgment in handling confidential employee and compensation information.

• Strong interpersonal and communication skills with a service-oriented approach to responding to employee payroll questions and partnering with HR, Finance, and external providers.

• Strong Microsoft Excel skills and ability to effectively work with payroll data, reports, and reconciliations.

• Ability to document processes, maintain effective payroll controls, and identify opportunities for process and system improvements.

Education & Experience

• Associate’s degree in Accounting, Finance, Business, or equivalent work experience 

• 5+ years of payroll experience 

• Experience with Paylocity and Concur preferred 

Travel

• N/A

Physical Requirements

• Ability to perform work in an office environment, including prolonged periods of sitting and working at a computer.

• Ability to frequently use a computer, keyboard, telephone, and other standard office equipment.

• Ability to communicate effectively in person and through telephone and electronic communication.

• Ability to occasionally stand, walk, bend, reach, and move throughout the office in connection with normal job duties.

• Ability to occasionally lift and carry materials, supplies, or equipment weighing up to 25 pounds.

The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of duties performed for this position.