Job Title: Accounting Clerk (AP/AR)

Reports To: Controller

Supervises: None

Overtime Status: Nonexempt (Hourly)

Location: 2910 Limestone Way, Paso Robles, CA 93446

Standard Hours: Must be available for a 4–6-hour shift on either Thursday or Friday. Remaining hours can be scheduled flexibly during regular business hours based on the candidate’s availability

FT/PT: Part-Time, 16-18 hours/week

Pay Range: $25.00 - $30.00 per hour

Last Updated: October 2026

Job Summary

The AP/AR Clerk supports the financial operations of ONX Wines by managing the daily processing of accounts payable and accounts receivable transactions. Reporting directly to the Controller & HR Liaison, this position ensures that vendor invoices, customer billing, payments, and deposits are recorded accurately, processed on time, and supported by complete documentation.

This role is a key member of a small accounting team and plays an important part in maintaining the accuracy and integrity of company financial records. The AP/AR Clerk assists with bank reconciliations, daily cash and credit card balancing, and the month end, quarterly, and year end close process, while upholding the internal controls and quality standards established by the Controller.

Duties & Responsibilities

Accounts Payable

? Process vendor invoices accurately and on time, including matching invoices to purchase orders and coding expenses to the correct general ledger (G/L) accounts.

? Set up and maintain vendor records, including required tax and insurance documentation.

? Prepare and perform scheduled check runs and other vendor payments for Controller review and approval.

? Monitor open payables to ensure vendor balances are current and payments are made according to terms.

? Research and resolve vendor inquiries, invoice discrepancies, and statement differences.

? Assist the Controller with annual 1099 reporting by maintaining accurate vendor tax information throughout the year.

Accounts Receivable

? Prepare and issue customer invoices and record revenue accurately in the accounting system.

? Set up and maintain customer accounts.

? Apply customer payments and prepare bank deposits.

? Monitor open receivables and follow up on past due balances to keep accounts current.

? Perform general account research and resolve customer billing questions.

Cash, Banking & Reconciliations

? Balance prior day cash, check, and credit card receipts.

? Assist with daily bank reconciliations and identify and research variances.

? Ensure all deposits and disbursements are recorded promptly and supported by appropriate documentation.

Close & Reporting Support

? Assist with month end, quarterly, and year end closing activities as directed by the Controller.

? Prepare AP and AR aging reports and supporting schedules.

? Support the Controller with requests from external accountants related to tax preparation, financial reviews, and audits.

Internal Controls & Administrative Support

? Follow established accounting policies, procedures, and internal controls.

? Maintain organized, complete, and confidential financial files and records.

? Recommend improvements to AP and AR processes that increase accuracy and efficiency.

? Support special projects and other accounting duties as assigned by the Controller.

Required Experience, Education, & Skills

? Must be 21 years of age.

? Working knowledge of basic accounting principles, including debits, credits, and general ledger coding.

? Proficiency with accounting software and Microsoft Excel (sorting, filtering, formulas, and basic reconciliations).

? Strong attention to detail and a high degree of accuracy with numbers.

? Strong organizational and time management skills, with the ability to meet recurring deadlines.

? Ability to maintain confidentiality and handle sensitive financial information with discretion.

? Ability to multitask and problem solve while maintaining enthusiasm and poise in a busy, deadline driven environment.

? Strong work ethic and positive attitude.

? Excellent written and verbal communication skills, including professional interaction with vendors and customers.

? Reliable transportation.

Preferred

? High school diploma or equivalent; coursework in accounting, finance, or business.

? Two (2) years of experience in accounts payable, accounts receivable, or bookkeeping.

? Associate degree in Accounting, Finance, Business Administration, or a related field.

? Experience in the wine, hospitality, agriculture, or consumer packaged goods industries.

? Experience reconciling point of sale, credit card, and wine club transactions.

? Interest in wine and the Paso Robles wine community.

Physical Requirements

? Must be able to sit or stand for extended periods, perform repetitive keyboarding, utilize a computer monitor, and lift/carry up to 20 lbs.

Additional Details

This job description is only a summary of the typical functions of the job, not an exhaustive or comprehensive list of all possible job responsibilities, tasks, and duties. The responsibilities, tasks, and duties of the jobholder might differ from those outlined in the job description and other duties, as assigned, might be part of the job.

ONX Wines is committed to fostering a diverse and inclusive workplace. We prohibit discrimination and harassment of any kind in accordance with applicable federal, state, and local laws.

Applicants must be authorized to work in the United States without the need for visa sponsorship.

About ONX Wines

At ONX Wines & Vineyards, our aim is to create a portfolio of wines we think are among the best in the world, and in doing so, respectfully represent the soils, varieties, people, and histories that made them. Our close-knit Paso Robles winery approaches each day around a shared belief: First and foremost, we love great wine. Great isn't an accident. It's the handiwork of design. It's the result of a multitude of meticulous choices, each one respecting the highest standard. Those high standards begin with respect for natural resources. As a certified California Sustainable Vineyard, we're committed to a sustainable relationship with nature and believe in leaving things better than we found them. Complex wines create simple pleasures. They connect people to the agricultural foundations we respect, our daily interactions with the natural world, and the sublime joy of a well-crafted, surprising wine. Rocks and dirt. Vines and grapes. Effort and art. What will happen?