Summary: This position is responsible for performing a range of accounting and clerical tasks related to the accounts payable function. This generally includes receiving, processing, and verifying invoices, tracking and recording purchase orders, and processing payments.

Essential Functions:

• Keeps track of all payments and expenditures, invoices, statements, credits, etc.
• Maintains accounting ledgers by verifying and posting account transactions.
• Monitor all vendor payment agreements to find discounts that can be used to reduce invoice amounts.
• Charge expenses to accounts and cost centers by analyzing invoice/expense reports and recording entries.
• Vendor payments by monitoring discount opportunities and due dates, process checks, wires, and credit card payments, resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos, issuing stop-payments.
• Reconcile vendor accounts by reconciling monthly statements.
• Provide accurate and effective document preparation and records management relative to the Accounts Payable function in accordance with records retention policies and procedures.
• Process and complete month-end accounts payable reports.
• Matching invoices to purchase orders and vouchers.
• Consistent and timely communication with vendors and management.
• Respond to requests from auditors and provides information in a timely manner.
• Manage all emails coming to accounts payable daily.
• Full cycle AP processing including 3-way match.
• Ensure correct approval, sorting, coding & matching of invoices/receipts.
• Ability to multi-task, meet firm deadlines, proactively prioritize needs and effectively manage priorities.
• Other office duties as assigned.

Physical Demands:

This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary. This position may occasionally lift up to 25 pounds for files and computer printouts.

Position Type:

This is a full-time in office position; 40 hour minimum, with the expectation to maintain a regular work schedule of 8:30am to 5:00pm. Occasional evening and weekend work may be required as job duties demand.

Required Education and Experience:

• Associate's degree in accounting or business administration, or equivalent business experience
• 4 years AP Clerk or similar experience
• Knowledge of bookkeeping and generally accepted accounting principles
• Excellent math skills with high-level of accuracy and detail
• High-level of confidentially and discretion

Preferred Education and Experience:

• Experience with ERP/accounting systems; Oracle accounting software experience

Other Duties:

All other duties as assigned by management. Duties, responsibilities and activities may change at any time with or without notice.

Notice of AI Use in Job Application Review

As part of our commitment in creating a fair, efficient, and consistent hiring process we may use artificial intelligence (AI) to help our recruiting teams organize, summarize, and analyze information provided by candidates, including resumes, application responses, and other materials submitted during the application process.AI may be used to identify patterns, highlight relevant skills, and experience, and assist in comparing a candidate’s qualifications with the requirement of a specific role. These tools are to improve efficiency and consistency while supporting more informed hiring decisions, which will ultimately be made by the hiring team.