POSITION SUMMARY:
The primary roles of the Associate Director, Leadership Engagement are 1) lead and manage, in collaboration with the Leadership Engagement team, the preparation and execution of meetings, communications, and initiatives for the Board of Trustees (BOT) and associated committees, 2) support the leadership of the BOT to ensure effective Board and staff relationship, 3) support collaboration across all Leadership and Membership engagement activities.
ESSENTIAL DUTIES:
- Lead the coordination of PAMED’s BOT by preparing and managing the project timelines for the regularly scheduled meetings, retreats, socials, and orientations of the BOT by soliciting and compiling background materials from the staff, physician leaders, and component organizations; managing agenda by using the OnBoard platform; and tracking implantation of previous Board actions.
- Lead the coordination of PAMED’s Executive Committee by preparing and managing the project timelines for meetings by soliciting and compiling background materials from the staff and physician leaders; managing the agenda using the OnBoard platform; reviewing minutes following meetings; and tracking implementation of previous committee actions.
- Overseeing committees and task forces by recording and organizing committee rosters, and overseeing timelines and tracking progress, and providing administrative support and best practices resources for staff leads.
- Manage the scheduling for and correspondence from the Board Chair and Presidents to various constituencies.
- Manage the BOT activities related to the annual HOD, including elections, and assist the Leadership Engagement team with the HOD timeline.
- Arrange emergency telephone conferences and meetings of the Executive Committee and BOT as needed.
- Work in collaboration with the Leadership Engagement team to identify problem situations which may arise during meeting planning processes, including deviations from the timeline, calling them to the attention of the Senior Director of Leadership Engagement as appropriate.
- Work in collaboration with the Leadership Engagement staff as a backup and support when needed, including meeting support, reports, etc.
- Collaborate to create and adhere to detailed timelines to ensure that all aspects of PAMED’s Leadership Engagement meetings and projects proceed in a timely manner.
- Support the Leadership and Member Engagement team in special projects as needed, including but not limited to: report and presentation preparation, script and letter writing, project implementation, etc.
- Support Leadership Engagement operations as needed, including but not limited to: updating emergency plans, special reporting, drafting, and updating procedures.
- Actively assesses and improves contributions to company culture by practicing advocacy meaningfully, encouraging and respecting individuals' ideas and experiences, elevating colleagues' confidence to bring their whole and best selves to work, and navigate all communication based in active listening and thoughtful dialogue.
ADDITIONAL DUTIES MAY INCLUDE:
Assist with coordination of other Leadership Engagement and PAMED initiatives that may be requested or assigned.
PHYSICAL ACTIVITIES
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Sedentary work. Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers. The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading. Hearing and speech to communicate in person, before groups, and over the telephone. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
- Operation of a motor vehicle, occasionally
This PDQ accurately reflects the duties, qualifications, and other requirements of this position.
Revision Date: 10/29/2026
EOE - It is the policy of PAMED to ensure equal employment opportunity without discrimination or harassment based on race, color, religion, sex (including pregnancy), sexual orientation, gender identity or expression, national origin, age, disability, marital status, veteran status, citizenship, genetic information, possession of a General Educational Development certificate as opposed to a high school diploma, or any other characteristic protected by applicable federal, state or local law. This commitment applies, but is not limited, to decisions made with respect to hiring, placement, compensation, benefits, promotions, demotions, transfers, terminations, layoffs, return from layoffs, administration of benefits, and all other terms and conditions of employment.
QUALIFICATIONS: Required Skill/Education/Knowledge
- 5 Years’ Experience in an office setting working with C-Suite level individuals
- 3 Years’ Experience working with associations or boards at a state or national level
- Interpersonal skills
- Committed to process improvement
- Previous experience with physicians and medical professionals preferred
- Self-motivated
- Diplomacy skills, including confidentiality
- Ability to prioritize and manage multiple tasks/events
- Ability to think and work independently with minimal supervision
- Demonstrate verbal, written, and presentation skills
- Skilled in Microsoft Office Products including TEAM, Outlook, Word, PowerPoint, and Advanced Excel
- Valid state issued driver’s license
SPECIAL REQUIREMENTS:
Regular and/or special Board meetings require extra hours of work to prepare and execute the meetings. Monthly Executive Committee teleconferences occur after hours. Some night and weekend meeting attendance required as needed. Attendance is also required at PAMED’s House of Delegates (HOD) meeting held over one weekend each year (September and October) in Mechanicsburg and Hershey, PA.