Objective – To provide accurate and timely accounting and administrative support for residential property operations, with a focus on tenant accounts, payment processing, accounts payable, security deposits, lease transactions, and maintaining accurate financial and tenant records.

Key Responsibilities

(The responsibilities listed below are illustrative and not exhaustive, and may include other duties as assigned.)

Accounts Receivable & Tenant Accounting

• Post tenant payments and other receipts accurately and in a timely manner in Yardi.
• Process returned payments, prepare and issue applicable tenant notices, and update tenant account records.
• Open and close tenant security deposit accounts and maintain accurate deposit records.
• Process tenant account adjustments and assist with monthly billing activities.
• Support collection efforts by following up on outstanding balances as directed by the Accounting Manager.
• Prepare accounts receivable aging reports and assist with monitoring outstanding tenant balances.

Accounts Payable & Vendor Accounting

• Assist with the daily processing of vendor invoices and payments through the P2P system.
• Track and maintain vendor contracts and scheduled payments to ensure accurate and timely processing.
• Prepare weekly accounts payable aging reports and schedules.
• Process vendor payments in Yardi, including manual checks, live checks, and electronic bill payments.

Leasing & Residential Administration

• Process tenant move-ins and move-outs, ensuring that related financial and account information is accurate and up to date.
• Review and audit lease renewal transactions to verify the accuracy of renewal terms and charges.
• Prepare lease renewal calculations and related documentation.
• Review renewal documents and associated charges for accuracy and completeness.
• Prepare, process, and maintain Public Housing Authority (PHA) documentation and related records.

Requirements & Qualifications

• Associate degree in Accounting, Finance, Business, or a related field preferred; equivalent work experience may be considered.
• One to two years of experience in real estate accounting, property accounting, accounts receivable, or accounts payable preferred.
• Experience with tenant accounting, payment processing, vendor payments, lease administration, or residential property operations is a plus.
• Proficiency in Microsoft Office, particularly Excel and Outlook.
• Experience with Yardi or other real estate accounting software is a plus.
• Strong written, verbal, and interpersonal communication skills.
• Strong attention to detail, organizational skills, and ability to manage multiple priorities and deadlines.
• Ability to research discrepancies, solve problems, maintain accurate records, and follow through on outstanding items.
• Ability to work independently while contributing to a collaborative team environment.