Position Summary

The Development & Community Engagement Coordinator leads fundraising, donor relations, grant development, marketing, communications, and community engagement that advance the mission and long-term sustainability of Fellowship House, Inc. Working directly with the CEO, this position builds and grows the organization's development efforts, with an emphasis on relationships with individual donors, businesses, foundations, civic organizations, and community partners.

The Coordinator serves as primary staff liaison to the Junior Board, supports the Board of Directors, and supervises the Data & Grant Compliance Coordinator. This is a hands-on role requiring initiative, creativity, strong communication, and the ability to manage multiple deadlines and recurring annual cycles.

Reports To: CEO
Positions Supervised: Data & Grant Compliance Manager
FLSA Status: Exempt
Compensation: Starting salary between $45,000-55,000 based on qualifications and experience. Eligible for annual cost of living raises, health/dental/vision benefits, 401k contributions, employer paid life and long term disability insurance.
Schedule: Full-Time, Monday-Friday (7:00 AM - 3:00 PM or 8:00 AM - 4:00 PM). Occasional evening or weekend hours required for scheduled events, holiday activities, community outreach, or approved program needs.

Location: In office, with option for partial work from home after 6 month probation

1. Fundraising & Donor Development

• Work with the CEO to set and carry out fundraising strategies that support operations, programs, and long-term growth.
• Identify, research, and cultivate individual donors, corporate sponsors, local businesses, foundations, and civic groups; pursue recurring and annual giving, sponsorships, employee giving, and in-kind support.
• Plan and run campaigns, appeals, and fundraising events, including sponsorship recruitment, promotion, volunteers, and post-event follow-up.
• Develop fundraising materials, sponsorship packages, donor communications, and presentations that convey mission, need, and community impact.
• Manage donor acknowledgment: record gifts (monetary, service, in-kind), collect donor contact details, and send timely thank-you letters with proper tax documentation.
• Maintain a donor and prospect database and outreach process; report regularly to the CEO on contributions, sponsorships, and progress toward goals.
• Support the CEO and Board in engaging prospective donors, and support capital campaign activities (donor outreach, sponsorships, communications, grant coordination).

2. Grant Development & Funder Relations

• With the CEO, identify and pursue grants from foundations, corporations, and other funders; maintain a prospect pipeline and assess fit with strategic priorities and requirements.
• Coordinate the application process: letters of inquiry, narratives, program and outcome data, budgets (with the CEO and Finance), letters of support, and portal submissions.
• Maintain one centralized calendar of opportunities, deadlines, award periods, and reporting requirements, and organized grant files.
• Oversee preparation of grant progress and financial reports in coordination with the Data & Grant Compliance Coordinator, who is responsible for data collection, documentation, and compliance reporting.
• Manage the annual United Way allocation cycle: application (due approximately end of July via Fluxx), ongoing performance reporting, and the fall Volunteer Allocation Team site visit.
• Coordinate the internal United Way employee giving campaign.
• Keep the CEO informed of opportunities, award notices, funding restrictions, and reporting requirements.

3. Marketing, Communications & Public Relations

• Develop and carry out a consistent communications plan that raises awareness of Fellowship House services and impact.
• Manage social media (Facebook, Instagram, LinkedIn) and website content; maintain brand consistency across print and digital.
• Create flyers, brochures, newsletters, presentations, donor materials, and graphics (Canva); keep the outreach cart and referral materials stocked.
• Coordinate press releases, media relations, and public announcements with the CEO.
• Gather stories and outcomes with program staff while protecting client confidentiality and obtaining appropriate consent; never post client photos or identifying information without authorization.
• Produce the Annual Report each spring (design, data and highlights from leadership and program staff, review, printing, distribution).
• Track basic communication metrics (social, web, outreach) and adjust as needed.

4. Community Engagement, Outreach & Events

• Build and maintain relationships with businesses, civic and faith organizations, foundations, healthcare providers, schools, public health partners, and recovery networks.
• Represent Fellowship House at networking events, coalitions, resource fairs, and community meetings; vet opportunities, arrange staff coverage, and keep an outreach calendar.
• Lead community outreach that raises awareness of substance use and co-occurring mental health disorders, reduces stigma, and promotes treatment and recovery.
• Compile and submit the Quarterly Outreach Report.
• Plan and execute annual events, including the Thanksgiving event and Christmas dinner (sponsors, budget, volunteers, setup, cleanup, thank-you notes), and coordinate the monthly mobile clinic visit.
• Recruit and coordinate volunteers and interns, including vetting group inquiries with clinical leadership, confidentiality requirements, tracking hours, and follow-up.

5. Junior Board Oversight

• Serve as primary staff liaison: coordinate meetings, communications, and activities.
• Help leadership set annual goals, fundraising objectives, and engagement plans; recruit and engage members.
• Provide talking points and materials, monitor progress, and report to the CEO.

6. Board of Directors Support

• Prepare materials and presentations on development and community engagement for the Board.
• Coordinate or support board administration (annual meeting schedule, conflict-of-interest and responsibility forms, dues invoices, monthly packets and reminders, minutes, record-keeping). Final ownership of these tasks to be confirmed by the CEO.

7. Supervision of Data & Grant Compliance Coordinator

• Provide direction, set priorities, assign work, and monitor performance and timeliness.
• Establish timelines so grant data, documentation, and reporting are accurate and on schedule.
• Coordinate with program and administrative staff to obtain information for applications and reports; communicate priorities to the CEO.

8. Organizational Collaboration & Other Duties

• Align development, marketing, and engagement work with CEO priorities and strategic goals.
• Collaborate with program leadership and administrative staff to tell the organization's story accurately.
• Represent Fellowship House professionally in all external interactions.
• Perform other related duties as assigned by the CEO.

Minimum Qualifications

• Education: Bachelor's degree in marketing, communications, public relations, nonprofit management, business, or a related field preferred; equivalent experience considered.
• Experience: Two or more years in fundraising, nonprofit development, marketing, communications, sales, or community engagement preferred. Experience with donor relations, grants, community partnerships, social media, and marketing materials is beneficial. Supervisory, volunteer coordination, or project management experience is a plus.
• Knowledge: Candidates are not required to arrive with a behavioral health background, but willingness and openness to learn and become familiar with substance use and mental health are required. The employee will be expected to build working knowledge of substance use disorders, co-occurring mental health conditions, stigma, and recovery pathways, including the ASAM Criteria, Recovery-Oriented Systems of Care (ROSC), NIDA's Principles of Drug Addiction Treatment, and Twelve-Step and other recovery approaches, and to use person-first, stigma-free language in all communications. Prior working knowledge of these is preferred.
• Skills & Abilities:
  • Excellent written and verbal communication, including compelling donor, grant, and marketing writing.
  • Strong interpersonal and relationship-building skills; self-motivated and outgoing, able to start new relationships independently.
  • Strong organization and attention to detail across multiple projects, deadlines, and recurring annual cycles.
  • Ability to work independently while collaborating with the CEO, staff, Board, and partners.
  • Proficiency in Microsoft Office and Google Workspace; familiarity with Canva, social media, and website management; ability to learn donor databases and grant portals.
  • Ability to supervise and direct staff.
  • Professionalism, sound judgment, integrity, and careful handling of confidential information.
• Driving: Valid driver's license and ability to travel locally as needed