Position Summary

The Parts Shipping & Receiving Clerk is responsible for handling the incoming and outgoing flow of automotive parts and supplies within the dealership’s Parts Department. This role ensures all shipments are accurately received, documented, stored, and distributed to the appropriate departments or vendors. The ideal candidate is detail-oriented, organized, and able to work efficiently in a fast-paced automotive environment.

Essential Duties and Responsibilities

• Receive incoming shipments of automotive parts and verify accuracy against invoices and purchase orders. 
• Inspect shipments for damage, shortages, or discrepancies and report issues to management or vendors. 
• Unpack, label, and stock incoming parts in designated storage areas. 
• Prepare outgoing shipments, including returns, cores, warranty parts, and vendor orders. 
• Maintain accurate records of all incoming and outgoing shipments. 
• Update inventory records in dealership management systems (DMS) or inventory tracking systems. 
• Coordinate with parts counter staff, service, and body shop departments for timely distribution of parts. 
• Organize and maintain clean, orderly shipping and receiving areas. 
• Package parts securely to prevent damage during transport. 
• Communicate with vendors, carriers, and dealership staff regarding shipment status. 
• Assist with inventory counts and cycle counts as needed. 
• Follow all safety procedures for handling and storing automotive parts and materials. 
• Operate shipping equipment such as scanners, pallet jacks, and labeling systems. 
• Perform additional duties as assigned by Parts Management. 

Qualifications

• Strong attention to detail and organizational skills. 
• Basic knowledge of automotive parts preferred. 
• Ability to follow written and verbal instructions accurately. 
• Basic computer skills and familiarity with inventory systems preferred. 
• Strong communication and teamwork abilities. 
• Ability to work in a fast-paced, deadline-driven environment. 
• Dependable, punctual, and safety-conscious work ethic. 
• Ability to lift and move parts safely. 

Education and Experience

• High school diploma or GED required. 
• Prior shipping, receiving, warehouse, or automotive parts experience preferred. 
• Experience with dealership management systems (DMS) or inventory software is a plus. 
• On-the-job training provided. 

Physical Requirements

• Frequent standing, walking, bending, and lifting throughout the workday. 
• Ability to lift and carry up to 50 pounds regularly. 
• Ability to operate shipping equipment, scanners, and pallet jacks. 
• Ability to work in warehouse, storage, and parts department environments. 
• Ability to communicate effectively in person, by phone, and electronically. 

Work Environment

Fast-paced automotive dealership parts department environment with frequent movement of parts and inventory. Work is performed in warehouse and storage areas with moderate noise levels and regular handling of shipments and materials. Occasional extended hours may be required based on operational

Equal Employment Opportunity Statement

The Company is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. Employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected status under applicable law.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required for this position. Management reserves the right to modify, add, or remove duties and assign other responsibilities as necessary.