The Litigation Technology Calendar Manager is responsible for managing the Litigation Technology section of the Calendar, including forecasting resource availability, assigning qualified resources to jobs, and coordinating day-to-day operational support. This role balances client preferences, resource skill sets and restrictions, job requirements, and the use of in-house resources versus outsourcing. The position also serves as a key point of communication among Calendar, Litigation Technology, and other internal departments, helping resolve time-sensitive issues and maintain smooth daily operations.

The ideal candidate is highly organized, analytical, detail-oriented, and able to think critically in a fast-paced environment where priorities can change quickly. This individual must communicate professionally with internal teams, clients, and independent contractor resources; exercise sound judgment; build positive relationships; and remain flexible when responding to changing coverage needs, last-minute assignments, and after-hours emergencies.

LITIGATION TECHNOLOGY CALENDAR MANAGER ESSENTIAL JOB RESPONSIBILITIES:

•   Regularly monitor and manage resource availability using internal scheduling and reporting systems.
•   Review upcoming assignments and forecast staffing needs, identifying hard-to-cover jobs and planning for fluctuations in calendar volume and resource availability.
•   Assign resources based on qualifications, skill sets, client and job preferences, restrictions, availability, and the appropriate use of in-house resources versus outsourcing.
•   Identify clients and assignments that may be appropriate for digital reporting/PPR services, consistent with client requirements and applicable restrictions.
•   Review job notes and requirements to identify potential hurdles, special requests, and opportunities to provide resources with the information needed to execute assignments successfully.
•   Coordinate last-minute requests, assignment changes, and coverage challenges in partnership with the other Calendar Department Managers and Litigation Technology Management.
•   Work with Litigation Technology Management to identify regional coverage gaps, onboard resources where additional coverage is needed, and communicate resource or coverage concerns.
•   Seek and incorporate resource feedback, build positive relationships with Litigation Technology resources, and support resource satisfaction and retention, including participation in local Litigation Technology events as appropriate.
•   Distribute daily Job Assignment Sheets and communicate assignment details; help acknowledge resource assignment confirmations.
•   Serve as a point of contact for department phone calls and support resources and internal departments with scheduling and assignment questions.
•   Monitor and help manage the shared Calendar Department inbox, prioritize and respond to emails, and coordinate with Calendar Managers and other departments as needed.
•   Respond to and troubleshoot time-sensitive operational issues, escalating when appropriate and exercising sound independent judgment.
•   Forecast staffing availability by reviewing future calendars and assist internal departments with questions regarding resource availability, staffing capacity, and PTO requests.
•   Coordinate resource logistics and accommodations, including protective orders, secure-entry names, equipment lists, contact information when appropriate, dietary restrictions, and other client-specific requests.
•   Assist with maintaining accurate resource information, preferences, restrictions, and departmental records.
•   Identify and implement process improvements and operational efficiencies across Calendar and Litigation Technology workflows.
•   Communicate and collaborate effectively with Scheduling, Litigation Technology, Sales, Operations, Client Services, and other internal teams.
•   Available after hours for emergency situations 
•   Prioritize competing responsibilities while maintaining accuracy, professionalism, confidentiality, and a high level of client and resource service.
•   Perform other duties as assigned.

LITIGATION TECHNOLOGY CALENDAR MANAGER SHIFT:

9:00am - 5:00pm EST, Monday-Friday

LITIGATION TECHNOLOGY CALENDAR MANAGER LOCATION:

Remote

COMPENSATION & BENEFITS:

Compensation: $60,000 - $65,000 annually 

Planet Depos also offers a comprehensive benefits package: 

• Medical insurance 
• Dental insurance 
• Vision insurance 
• Health Savings Account 
• Voluntary Term Life Insurance 
• Voluntary Long-Term Disability 
• Paid Time Off 
• Paid Holidays 
• 401(k) 
• Employee Assistance Program (EAP) 

•   At least 3 years of experience, with a demonstrated ability to manage resource and client expectations.
•   Strong understanding of the legal and court system is a plus. 
•   Strong analytical, critical-thinking, problem-solving, and decision-making skills, with sound judgment and flexibility.
•   Exceptional organizational and time-management skills, attention to detail, and accuracy.
•   Excellent written and verbal communication skills and the ability to work effectively with a variety of personalities.
•   Positive, empathetic, client-service-oriented, and team-focused approach, with strong relationship-building and negotiation skills.
•   Ability to multitask, prioritize competing responsibilities, and remain calm and professional in a fast-paced, changing environment.
•   Proficiency with Microsoft Office Suite and ability to learn internal scheduling, assignment, and reporting systems.
•   Flexibility to support after-hours. 

EOE M/F/D/V