The coordinator provides administrative, operational, and program support for the adult career center system. The role includes planning and organizing programs and activities, managing key operational responsibilities, and coordinating partnerships and referrals. This position reports to the Senior Manager, Career Center System.

DUTIES AND RESPONSIBILITIES:

• Organize and manage project specific tasks and activities. 

• Provide administrative support to career center leadership and assist with special projects. 

• Work with the training and development specialist to Identify and create capacity building or training activities specific to new partnerships to help career center staff utilize resources.

• Assist in the compliance and monitoring of operations for all state and federal regulations (i.e., WIOA, TANF, FAET, Employment Services). 

• Prepare required and programmatic reports as needed or requested.

• Assists in the development and maintenance of relationships with partner organizations

• Coordinate special events, create, and distribute invitations, attend events to lend support, coordinate technical equipment, and assemble presentation/information. 

• Assist teams to plan, coordinate, and administer career center system activities, to include developing and implementing related procedures, processes, services, and systems.

• Assist teams to monitor and evaluate the program effectiveness, investigate trends, recommend, and implement modifications to improve program effectiveness.

• Schedule and organize meetings. Create and maintain meeting agendas and minutes. 

• Ensure technology is used correctly for all operations (video conferencing, presentations etc.).

• Research best practices within partnership development, collaboration and referral processes within the workforce space.

• Exhibit professionalism, diplomacy, and ability to appropriately interact with staff, participants, employers, and local stakeholders while maintaining working relationships in all aspects. 

• Assist leadership in the preparation of presentations.

• Keep track of updated records, reports, proposals, and grants.

• Ensure implementation of policies and practices.

• Perform other related duties as required.

Requirements

QUALIFICATIONS:

• Bachelor’s degree in related field. 

• Two (2) years of relevant professional experience. Equivalent combination of professional work experience, training and education may be substituted for formal education requirements.

SKILLS AND SPECIFICATIONS:

• Must demonstrate exceptional communication and relationship building skills and possess strong project management experience and skills.

• A quick Learner

• Adaptable to a fast-paced environment 

• Excellent computer skills in a Microsoft Windows environment. Must include Outlook, Excel, Word, PowerPoint, Adobe and demonstrated skills in database management and record keeping.

• Demonstrate ability to support cross-functional teams.

• Must be able to conduct research on a wide variety of data sources.

• Must have the ability to discern highly confidential materials and documents. Maintains an appropriate filing system for all confidential materials.

OTHER:

Background check and drug screen required.

Valid Drivers License and vehicle insurnace.