DEPARTMENT OVERVIEW

The Payroll Department is responsible for processing and distributing payroll in a timely and accurate manner for multiple entities concurrently. The Payroll Department coordinates with external vendors including payroll processing platforms, payroll partners and internal customers including Human Resource, Legal, and Accounting. The Payroll Department is responsible for reports, earnings information, and other payroll data on a recurring basis as well as compliance with Federal, State and Local requirements. 

POSITION OVERVIEW

The payroll intermediate is primarily responsible for processing payroll and maintaining the employee database. This role will oversee the proper compensation of other employees. They compile information about workers' salaries and/or the number of hours worked, and they issue paychecks based on that information. Before issuing the checks, they verify their accuracy and make any necessary adjustments. The payroll intermediate is a fully competent and productive professional contributor who applies acquired job skills, policies, and procedures to complete substantive assignments, projects, tasks of moderate scope and complexity.

ESSENTIAL FUNCTIONS

• Collect and verify timesheet information for all employees/harvest crews.
• Calculate pay according to hours worked incorporating   sick, vacation, etc.
• Compile payroll data such as hours worked/piecework to   calculate gross wages for group or individual harvest.
• Ability to calculate and explain rest & recover   time and overtime premium.
• Upload and verify CSV import files from time tracking   software into the payroll software.
• Process high-volume weekly payroll.
• Enter data related to new employee enrollment.
• Process and update employee direct deposits, federal   and state withholding elections.
• Process employee change from Human Resources Department   such as new pay rates, job titles, change in status and hours.
• Verify pay amounts, hours of work, benefits, deductions, etc.
• Record and post all payroll registers.
• Verify check count with timecard count, obtain signatures, package checks, and distribute to employees and crew supervisors.
• Resolve payroll discrepancies and answer any employee   payroll queries.
• Process payroll operations according to company   policies and procedures.
• Demonstrates understanding of the H-2A federal program   payroll requirements such as guaranteed rates, tracking hours, corresponding   domestic worker status, etc.
• Communicate with department management, staff members, and outside agencies.
• Prepare and submit reports with payroll information to   supervisor/management.
• Maintain employee confidence and protects payroll   operations by keeping information confidential.
• Other duties as assigned.

Additional Responsibilities

• Process final paychecks.

COMPETENCIES

• Problem Solving - Works well in group problem solving situations.

• Interpersonal – Focuses on solving conflict, not blaming. Maintains confidentiality. Listens to others without interrupting. Keeps emotions under control. Remains open to others’ ideas and makes suggestions of ideas to better policies and procedures.

• Oral Communication – Listens and gets clarification. Responds well to questions.

• Teamwork - Balances team and individual responsibilities; Contributes to building a positive team spirit; Able to build morale and group commitments to goal and objectives. Supports everyone's efforts to succeed; Ability to work well with all team members.

• Ethics - Treats people with respect; Works with integrity.

• Communication – Must be able to read and write in Spanish.

• Support Company Vision - Follows policies and procedures; Supports company's goals and values. Leads by example.

• Adaptability - Adapts to changes in the work environment; Able to deal with frequent change, delays, or unexpected events.

• Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent.

• Dependability - Follows instructions, responds   to management direction; Takes responsibility for own actions; Keeps commitments;  Commits to long hours of work when necessary to reach goals.

• Planning/Organizing - Uses time efficiently.

• Quality - Demonstrates accuracy and thoroughness.

• Quantity - Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly.

• Safety and Security –Reports potentially unsafe conditions. Uses equipment and materials proper. Keeps work area clean   and organized.

DESCRIPTION

• High School Diploma or General Education Degree. 
• 3-5 years agriculture payroll experience. 
• Demonstrated ability to work   independently, and as a part of a collaborative team. Ability to prioritize deadlines & projects, including coordinating the efforts of multiple contributors, and establish time frames for completion of projects and assignments. 
• Willingness and ability to embrace and follow the Company Handbook. Ability to interact constructively and employees at all levels, upper management, owners, and community members, with diverse personalities and cultures, exercising sensitivity, tact, and diplomacy with an emphasis on flexibility, customer   service and professionalism 
• Ability to communicate clearly and effectively, orally and in writing, including effective writing skills to prepare correspondence, various documents and reports, and email with knowledge of correct usage of English language, grammar, punctuation, and spelling. 
• Willingness and ability to meet Company and department standards for attendance. 
• Demonstrated proficiency with Windows operating systems and related business and communication software and a   demonstrated ability to learn and use various campus administrative computing   systems and applications including, but not limited to Outlook, Pet Tiger, ADP, Excel with the ability to update and expand skills as needed. 
• Strong   communication skills, written and verbal. Bilingual both Spanish and English. Excellent interpersonal skills, reliable, strong organizational skills. Ability to multitask and prioritize in deadline-driven environment. Strong   knowledge of tax and wage laws. Able   to work effectively with minimal supervision
• Broad business knowledge including IT, HR, and Finance Desired