Job Title: HR Assistant

Status: Non-Exempt

Reports to: HR Manager

About Martin Inc.

Founded in 1934 and headquartered in Florence, AL, Martin offers a wide variety of products and services in Industrial, Safety, Integrated Supply and Fastening – all uniquely designed to help companies operate better. Martin is a member of Affiliated Distributors, the Industrial Supply Association, National Association of Wholesalers, the National Fasteners Distributor Association, and the Global Sourcing Alliance. For more information, visit www.martinsupply.com.  

Summary:

 The HR Assistant provides administrative and operational support to the Human Resources department while assisting with the day-to-day needs of Martin's corporate office. This position supports a variety of HR functions, helps maintain an organized and welcoming office environment, and assists with meeting coordination, visitor accommodations, and general office operations. The ideal candidate is organized, dependable, detail-oriented, and comfortable balancing multiple responsibilities in a fast-paced environment.

Key Responsibilities:

Human Resources Support

• Provide administrative support to the Human Resources department, including maintaining employee records, preparing correspondence, filing, and assisting with daily HR activities.
• Assist with monthly audits of employee benefit enrollments and billing.
• Maintain driver Motor Vehicle Record (MVR) records and assist with the driver qualification process.
• Coordinate the annual distribution of OSHA logs and other required employee communications.
• Distribute labor law posters, employee well-being campaigns, and other HR communications to branches and sites.
• Assist with HR projects, employee events, and other departmental initiatives as needed. 
• Maintain and update the company fleet list, ensuring accurate vehicle assignments and locations.
• Maintain fleet records, including vehicle titles, insurance documentation, and registration renewals.
• Coordinate vehicle recall notifications and track completion of required repairs.
• Request Certificates of Insurance (COIs) as needed and maintain accurate records of requests.

Corporate Office & Administrative Support

• Greet visitors and employees, providing a welcoming and professional experience at the corporate office.
• Answer and direct incoming calls, including company and HR phone lines.
• Coordinate conference room reservations, meeting schedules, and room setups, including requests from executive leadership.
• Assist with travel arrangements and accommodations for visiting employees and guests.
• Maintain office and breakroom supplies, including coffee, snacks, and other necessities in common areas and executive spaces.
• Coordinate supply orders, receive deliveries, and distribute items throughout the corporate office.
• Maintain and distribute company directories and contact information.
• Coordinate special events, meetings, and activities at the corporate office.

Additional Responsibilities

• Provide administrative assistance to HR and corporate leadership as needed.
• Perform other related duties as assigned.

Qualifications: 

• Associate's degree in Human Resources, Business Administration, or a related field preferred; equivalent work experience will also be considered.
• Previous experience in human resources, administrative support, or a related office environment preferred.
• Proficiency in Microsoft Office applications, including Outlook, Word, and Excel.
• Strong organizational skills with the ability to manage multiple tasks and changing priorities.
• Excellent written and verbal communication skills.
• Ability to handle confidential and sensitive employee information with discretion.
• Strong attention to detail and accuracy in recordkeeping.
• Professional, dependable, and service-oriented approach when interacting with employees, visitors, and leadership.
• Ability to work independently while supporting a team environment.
• Willingness to assist with a variety of HR and corporate office responsibilities.