Service Garage Coordinator

Service Garage Secretary

Job Type: Full Time

Shift Schedule: M - F, 7AM-4:00PM

Salary: $19 - $25/hour

** Pre-employment background check and drug screen required.

Service Garage Coordinator General Job Duties:

• Answering phones and helping walk-in customers 
• Signing for deliveries and taking items back to the shop
• Submitting and organizing shop paperwork (i.e. repair reports, invoices, mail, work orders, etc.)
• Support the finance department on all month end and year end procedures including but not limited to physical inventory, AP Invoice management. 
• Provide backup coverage when needed.
• DVR: Post truck repair reports from Geo Tab to Service Shop
• Track trailer Service due Reports
• Other duties as assigned.

AP Invoice Management

• Code invoices and communicate to AP department 
• Scan picking slips to Corp share folder 

Purchase Order Receipts

• Receipt non-stock supplies  
• Receipt and stock Parts inventory
• Receipt Packaging Material  

Month End Close

• Month End Cash-out and reports
• AR report: review account status and call if needed
• Create statements in Service Shop, mail or email

Other Administrative Support

• Provide support to Service Manager and safety program 
• Update daily reports when assigned 
• Postal mail and daily package distribution 
• Review breakroom and office supplies: update Excel/request items
• Other assigned duties

Service Garage Coordinator Requirements:

• High School degree required
• Will need above average skills in communication both oral and written 
• Will need above average skills in organization and attention to detail
• Will need to have had experience with Excel
• Demonstrates ability to work as a teamwork and effectively manage through others
• Demonstrates the ability to work under pressure and multi-task
• Previous experience in a manufacturing office and/or accounting preferred 
• Will be bending/lifting to 40 pounds.
• Ability to immediately understand and react to verbal safety commands, audio alarms, and written hazard alerts in English in a Manufacturing setting.
• Proficient in English to accurately read, interpret, and execute equipment lock-out/tag-out (LOTO) protocols and machine operation manuals.
• Sufficient English verbal skills to clearly and instantly report machine malfunctions, near-misses, or unsafe floor conditions to supervisors and team members.
• This role operates in the immediate vicinity of fast-moving, heavy automated equipment. Clear, real-time communication and strict adherence to English-language safety signage are mandatory for workplace safety. 

Service Garage Coordinator Benefits:

• Employee referral bonus program
• 2 weeks paid time off + 2 floating holidays
• Medical, Dental, and Vision Insurance (FSA & HSA options)
• Educational assistance
• Life insurance, short term & long-term disability
• 401(k) with employer match & immediate vesting
• Employee heating pellet program
• Lignetics SWAG gear to include an annual pair of work boots & other PPE  .

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