We are seeking a detail-oriented, organized, and dependable Accounts Payable Specialist to join our finance team. This position plays an important role in maintaining the accuracy and integrity of our financial operations by ensuring vendor invoices, employee reimbursements, and payment transactions are processed accurately and efficiently.

The ideal candidate is a proactive problem-solver with strong accounting skills, excellent attention to detail, and the ability to manage multiple priorities in a fast-paced environment. This individual will work collaboratively with staff, vendors, and other members of the finance team to support timely payments, accurate financial reporting, and compliance with organizational policies and procedures.

If you are someone who takes pride in accuracy, enjoys keeping financial operations running smoothly, and values being part of a collaborative team, we encourage you to apply!

ESSENTIAL FUNCTIONS:

• Receive, review, verify vendor invoices, check requests, and employee expense reimbursements for accuracy, proper approvals, and supporting documentation.
• Record all expense transactions in the general ledger and sub-ledgers with correct account, class, and restriction tagging (restricted vs. unrestricted funds).
• Prepare weekly check runs and process ACH and other electronic payments in accordance with approved payment schedules and policies.
• Reconcile vendor statements and the accounts payable sub-ledger to the general ledger, and research and resolve discrepancies.
• Review and reconcile organizational credit card statements, ensuring receipts and approvals are documented.
• Maintain vendor records, including W-9s, contact and payment information, and related contracts.
• Assist with month-end close, expense accruals, and annual 1099 preparation.
• Respond to vendor and staff inquiries regarding invoice and payment status.

SKILLS & COMPETENCIES:

• Proven ability to complete accounting transactions with accuracy and attention to detail.
• Flexibility to operate in a fast-paced environment. 
• Ability to manage multiple projects and shift priorities as needed. 
• Create and/or maintain physical and electronic filing systems. 
• Strong critical thinking and problem-solving skills. 
• Strong computer literacy including spreadsheet/database programs. 
• Ability to work independently and as a team member. 
• Ability to maintain confidentiality. 

 REQUIRED KNOWLEDGE/EDUCATION/CERTIFICATION:

• Associates degree in related field preferred or equivalent combinations of relevant education and experience will be considered.
• Knowledge of Microsoft Word, Excel, PowerPoint, Adobe, and Outlook (advanced knowledge preferred). 

EXPERIENCE:

• Minimum of at least two years’ experience with computerized accounting software (preference given to QuickBooks Online).
• Accounts payable, vendor relations, or customer service experience.

 WORK SCHEDULE: Part-time, 15-20 hours per week; Flexible with most work hours to be performed Monday through Friday during business hours.