DEPARTMENT: Clerk

WORK SCHEDULE: 8:00 a.m. - 4:30 p.m., M-F; 37.5 hours per week

JOB CATEGORY: COMOT (Computer, Office Machine Operation, Technician)

FLSA STATUS: Non-exempt

Incumbent serves as Voter Registration/Election Supervisor for the Clerk’s Department, responsible for supervising assigned staff, coordinating voter registration, managing election process, and assisting the Clerk in administering Election Laws.

Supervises assigned staff, including analyzing workload, orienting and training new subordinates, planning, delegating, and controlling work assignments, keeping supervisor and staff informed, and communicating and administering personnel programs and procedures.

Serves as County Security Administrator for State Voting Registration Service.

Coordinates voter registration processing, including maintaining and updating voter registrations, verifying that voters are placed in correct precinct, creating voter lists, and entering data in Indiana Statewide Voter Registration System.

Monitors and maintains voter registration records and lists.

Coordinates re-precincting and re-districting, including submitting data to State of Indiana Election Division.

Coordinates preparations for Election Day, and Absentee Voting, including training and supervising poll workers and Boards, training staff and workers, managing the delivery of all election equipment and supplies to voting sites, and making decisions on managing elections based on election and absentee voter laws.

Coordinates and administers training to poll workers, board members, and absentee workers, including training in election laws, and absentee voter laws.

Plans and presents public speaking engagements, as requested.

Creates and edits ballots in election machines, including programming and maintaining computerized election machines, processing votes on Election Day, and posting final results on County website.

Manages IT for all voting equipment, coordinating ballots and programming of voting machines and poll books.

Coordinates candidate filings and campaign finance reports, including assisting candidates with forms, monitoring campaign finance dates and deadlines, and advising County Election Board of late filings.

Assists Clerk in administration of Election laws, including advising County Election Board, and assisting in selecting poll locations, and ensuring compliance with State and Federal guidelines.

Administers the County website for the Clerk and file management system, including creating and updating information on website, and posting candidate filings and election results in timely manner.

Answers the telephone and greet office visitors, including providing information and assistance, taking messages, transferring/directing to appropriate individual or department.

Performs duties of co-workers in their absence or as needed.

Performs other duties as assigned.

High school diploma or GED.

Ability to meet all departmental hiring requirements, including passage of a drug test.

Working knowledge of election voting machines and e-poll books and software.

Working knowledge of Department policies and procedures, applicable local and state rules and regulations, legal terminology and forms, and ability to apply such knowledge to a variety of interrelated processes, tasks and operations.

Ability to supervise assigned staff, including analyzing workload, orienting and training new subordinates, planning, delegating, and controlling work assignments, keeping supervisor and staff informed, and communicating and administering personnel programs and procedures.

Ability to coordinate voter registration processing, including maintaining and updating voter registrations, verifying that voters are placed in correct precinct, creating voter lists, and entering data in Indiana Statewide Voter Registration System.

Ability to monitor and maintain voter registration records and lists.

Ability to plan and present public speaking engagements, as requested.

Ability to provide public access to or maintain confidentiality of department information/records according to state requirements.

Ability to comply with all employer/department personnel policies and work rules including, but not limited to, attendance, safety, drug-free workplace, and personal conduct.

Ability to competently serve the public with diplomacy and respect, including occasional encounters with irate/hostile persons.

Ability to read and interpret maps.

Working knowledge of standard English grammar, spelling and punctuation, and ability to type with speed and accuracy.

Ability to properly operate a variety of standard office equipment, including vehicle, computer, printer, postage meter, election voting machines, election poll pads (I-Pads), fax machine, telephone, calculator and copier.

Ability to make simple arithmetic calculations.

Ability to compile, collate, or classify data.

Ability to understand, memorize, retain, and carry out written or oral instructions and present findings in oral or written form.

Ability to work on several tasks at the same time and work rapidly for long periods often amidst frequent distractions and interruptions, occasionally under time pressure.

Ability to work alone with minimum supervision and with others in a team environment.

Ability to effectively communicate orally and in writing with co-workers, other County departments, attorneys, state agencies, election candidates, vendors, and the public, including being sensitive to professional ethics, gender, cultural diversities and disabilities.

Ability to occasionally work with or be exposed to violent/irate individuals during election process. 

Ability to regularly work weekend, extended, and/or evening hours, and occasionally travel out of town for training, sometimes overnight.  

Possession of a valid Indiana driver’s license and demonstrated safe driving record.