We are seeking an experienced Program Manager (Manager, Program/Project III) to provide leadership, oversight, and management support for the Naval Surface Warfare Center, Port Hueneme Division (NSWC PHD).

The Program Manager will be responsible for planning, directing, coordinating, and overseeing contract activities to ensure successful execution of program objectives, contractual requirements, and Government deliverables.

This position requires a highly organized professional with extensive experience managing Department of Defense (DoD) programs, financial resources, project schedules, risk mitigation, contract performance, and multidisciplinary teams.

The selected candidate will serve as the primary contractor interface with Government stakeholders, including the Procuring Contracting Officer (PCO), Contract Specialist (CS), and Contracting Officer's Representative (COR).

The ideal candidate will demonstrate strong leadership, analytical, financial management, and communication skills, along with experience supporting complex Navy or DoD programs.

Essential Duties and Responsibilities

Program and Contract Management

• Provide overall management, direction, and oversight of contract activities in accordance with the Statement of Work (SOW), established schedules, and Government requirements.
• Develop, implement, and maintain comprehensive program management plans, schedules, and execution strategies.
• Oversee day-to-day contract operations, ensuring timely and effective execution of assigned tasks.
• Coordinate personnel, resources, and project activities across multidisciplinary teams supporting Government programs.
• Monitor contract execution to ensure performance objectives, deliverables, and quality standards are achieved.
• Establish management procedures and internal controls to promote accountability, consistency, and operational efficiency.
• Identify program dependencies, execution challenges, and potential obstacles, and implement appropriate corrective actions.
• Ensure compliance with applicable federal contracting requirements, policies, and procedures.

Financial and Resource Management

• Oversee program budgeting, cost management, and resource allocation.
• Develop and review Rough Order of Magnitude (ROM) estimates to support planning and resource requirements.
• Monitor expenditures, funding requirements, financial performance, and cost variances.
• Coordinate financial planning and resource management activities to ensure alignment with program priorities.
• Work with financial management personnel to evaluate budget execution, identify financial risks, and support accurate reporting.
• Provide recommendations to improve resource utilization, cost efficiency, and overall contract performance.
• Support financial forecasting and budget planning activities for current and future program requirements.

Schedule, Risk, and Performance Management

• Develop and maintain integrated project schedules, milestones, and deliverable tracking systems.
• Monitor progress against contractual requirements, project timelines, and performance objectives.
• Identify, evaluate, and mitigate program risks affecting cost, schedule, quality, or operational performance.
• Develop corrective action plans and monitor their implementation to resolve performance deficiencies.
• Evaluate project performance using established metrics, reporting tools, and management methodologies.
• Coordinate changes in project priorities, schedules, and resource requirements while maintaining contract compliance.
• Support quality assurance and quality control initiatives to maintain high standards of contract execution.

Government Stakeholder Coordination

• Serve as a primary contractor point of contact for Government representatives, including the PCO, CS, and COR.
• Establish and maintain effective communication channels with Government leadership, technical personnel, and other stakeholders.
• Plan, coordinate, and participate in biweekly contract status meetings addressing contract execution, performance risks, issues, and mitigation strategies.
• Prepare and present program status updates, performance assessments, financial summaries, and corrective action recommendations.
• Coordinate Government requests, technical tasking, and contractual communication with appropriate contractor personnel.
• Support annual program reviews, contract performance evaluations, and other Government-directed meetings.
• Ensure timely resolution and escalation of issues requiring Government awareness or action.

Documentation, Reporting, and Deliverables

• Oversee the development, review, and timely submission of contract deliverables and required reports.
• Prepare meeting agendas, presentation materials, records of meetings, and meeting minutes.
• Coordinate preparation of the monthly Contracting Officer's Management Report.
• Monitor reporting deadlines and ensure deliverables are accurate, complete, and compliant with SOW requirements.
• Maintain organized records of program documentation, contractual correspondence, schedules, and performance reports.
• Ensure documentation reflects current contract activities, resource requirements, identified risks, and corrective actions.
• Support contract closeout activities and preparation of required final reports.

Personnel and Operational Oversight

• Provide leadership and management oversight to contractor personnel supporting the contract.
• Coordinate staffing, personnel assignments, workload distribution, and resource availability.
• Monitor employee performance and ensure personnel possess appropriate qualifications and training.
• Oversee compliance with Government access, security, and mandatory training requirements.
• Coordinate staffing updates, personnel changes, and continuity planning.
• Ensure effective collaboration among technical, financial, administrative, and customer support teams.
• Promote process improvement initiatives that enhance operational effectiveness and contract performance.

• Bachelor's degree in Business Administration, Management, Finance, Engineering, Project Management, or a related field, or equivalent relevant experience.
• Seven (7) or more years of progressive program or project management experience, preferably supporting federal Government contracts.
• Secret Security Clearance
• Demonstrated experience overseeing complex programs involving multiple teams, stakeholders, and contractual requirements.
• Experience managing program budgets, resource allocations, schedules, risks, and performance objectives.
• Experience developing program management plans, project schedules, ROM estimates, and contract performance reports.
• Familiarity with federal contracting procedures and Government contract administration.
• Experience coordinating directly with Government contracting personnel, CORs, and senior stakeholders.
• Strong understanding of risk management, quality control, and corrective action processes.
• Proficiency with Microsoft Office applications, including Excel, Word, PowerPoint, Outlook, and Microsoft Project or comparable project management tools.
• Excellent leadership, organizational, analytical, and problem-solving skills.
• Strong written and verbal communication skills, including experience preparing executive-level presentations and reports.
• Ability to manage competing priorities, tight deadlines, and changing program requirements.

Preferred Qualifications

• Experience supporting the U.S. Navy, Naval Sea Systems Command (NAVSEA), or Naval Surface Warfare Center organizations.
• Previous experience managing DoD contracts involving financial management, technical program support, or business operations.
• Project Management Professional (PMP) certification.
• Master's degree in Business Administration, Project Management, Engineering Management, or a related discipline.
• Knowledge of Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS) requirements.
• Experience working with Navy Enterprise Resource Planning (N-ERP) systems.
• Familiarity with Power BI, Microsoft Project, Jira, Confluence, and other program management or performance reporting tools.
• Experience supporting Navy combat systems, engineering programs, logistics, research and development, or modernization initiatives.
• Experience overseeing multiple contract workstreams and geographically dispersed personnel.
• Knowledge of Agile, Scrum, Waterfall, and other project management methodologies.
• Experience developing cost estimates, financial forecasts, and resource management strategies.