Reports to: Financial Controller 

Supervises: No supervisory duties are included in this position. 

Collect charges. Prepare and mail receivables. Reconcile and post payments received. Liaise with members on billing inquiries. 

Maintain exact records of accounts payable. Reconcile accounts payable with invoices. Process, write and issue all invoices and check requests for payments on accounts.  

Job Tasks/Duties  

Accounts Payable 

• Manage electronic AP system: audit invoices received and distribute invoices for approval. 
• Collect credit card receipts and reconcile monthly credit card statement. 
• Post invoices to proper accounts. 
• Administer petty cash; reports deficiencies or surpluses to Controller. 
• Process check runs and cut manual checks as required. 
• Assist Controller in preparing month-end financial statements. 
• Assist with clerical work in the Accounting Department. 
• Maintain vendor contact records. 
• Reconcile vendors’ statements to ensure that all invoices are accounted for. 
• Interact with department heads regarding credit memos and invoice problems. 
• Complete other appropriate assignments made by the Controller. 

Accounts Receivable 

• Maintain members’ records and accounts.  
• Collect all member charges. 
• Post charges to accounts from all club revenue centers. Audit point-of-sale charge batches. 
• Prepare and mail member statements. 
• Receive and reconcile payments on accounts. Process monthly ACH payments. 
• Advise Controller about delinquent member accounts. 
• Serves as the primary point of contact for all member billing inquiries, overseeing the full cycle of issue resolution. 
• Coordinate the resolution of billing disputes with the appropriate department head and the member. 
• Collect information on banquet event billing and process billing. 
• Assists with clerical work in the Accounting Department. 
• Completes other appropriate assignments made by the Controller. 

Education and/or Experience

• High School diploma or equivalent (GED). 
• One-year certificate from college or technical school or three to six months related experience and/or training; or equivalent combination of education and experience may substitute. 

Job Knowledge, Core Competencies and Expectations

• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions and percentages. 
• Ability to operate computer and other general office equipment. 
• Familiarity with generally accepted accounting principles. 
• Knowledge and ability to perform required role in emergency situations.

Licenses and Special Requirements

Physical Demands and Work Environment

• Must be able to reach, bend, stoop, stand and lift up to 40 pounds. 
• Must be able to sit for prolonged periods of time. 
• Moderate noise level in the work environment.