OIN OUR TEAM | ENROLLMENT

Are you a detail-oriented professional who enjoys helping children and families access high-quality early childhood education? Training and Research Foundation (TRF) is looking for an Enrollment + Administrative Assistant to support our enrollment operations and help families access our programs across Orange and Riverside Counties.

This is a full-time position with an important role in supporting the families we serve. You will be the first point of contact for many families and a key part of keeping our enrollment, compliance, and administrative operations running smoothly.

POSITION AT A GLANCE

• Employment Type: Full-Time
• Organization: Training and Research Foundation
• Location: Orange & Riverside Counties
• Department: Enrollment & Administration
• Setting: Learning Center + HQ

ABOUT TRF

Training and Research Foundation is a California nonprofit dedicated to providing high-quality early childhood education to families who need it most. TRF serves children and families across three counties and operates under Title 22 and Title 5 regulatory requirements. We are committed to providing quality education and building strong partnerships with our communities.

WHY YOU'LL LOVE THIS ROLE

• Make a direct difference in the lives of children and families.
• Be part of a mission-driven team that values people, integrity, and excellence.
• Build your skills in early childhood compliance, community outreach, and program administration.
• Develop relationships with community organizations, schools, and local partners.

WHAT YOU'LL DO

Enrollment & Family Support

• Help families complete the enrollment process, including required forms, documentation, and income calculations.
• Prepare, organize, and maintain accurate children's files in compliance with TRF, Community Care Licensing, and California Department of Education requirements.
• Communicate with enrolled families about changes to their enrollment status or program information.
• Collect Food Applications and annual recertifications from families and provide the required documentation to the Area Manager.

Community Outreach & Partnerships

• Work with team members to develop and carry out community outreach plans.
• Build and maintain relationships with public and private organizations that support the needs of children and families.
• Help facilitate information sessions with local schools, community organizations, and the public to share information about TRF programs.
• Develop community connections that increase program awareness and support enrollment.

Administrative Support

• Provide office support as needed, including answering phones and distributing mail and packages.
• Receive and route program supply orders to the appropriate staff.
• Maintain required licensing documentation in children's files according to Community Care Licensing, TRF, and CDE requirements.
• Review children's files regularly to make sure documents are accurate and complete.

WHAT WE'RE LOOKING FOR

• Strong organizational skills and attention to detail, especially when working with records and compliance documents.
• Good communication and interpersonal skills, with a friendly and professional approach when working with families, staff, and community partners.
• Experience in early childhood education, social services, or a related field preferred.
• Familiarity with California childcare licensing or state preschool requirements is a plus.
• Ability to work independently, manage multiple priorities, and meet deadlines.
• Bilingual in English and Spanish is a must

Minimum Qualifications (Knowledge, Skills, and Abilities)

AA or BA Degree in an early childhood education setting working with administration preferred not required. Experience completing enrollment, recruitment and providing parental assistance.

• Able to exchange routine information using tact and persuasion as appropriate
• Good oral and written communication skills
• Ability to key in data, type, and operate a computer keyboard

Additional Requirements:

• Experience working with children and families.
• Must successfully pass a physical examination and have a current T.B. clearance, pertussis, measles and influenza vaccinations.
• Adult and Pediatric CPR/First Aid Certificate
• Must complete & pass a criminal background clearance through Community Care Licensing (DOJ/FBI/CAI).
• Must possess a CA driver’s license, and evidence of automobile insurance. (If applicable.)

Compensation: $23-$25 per hour