QBE, LLC is seeking an HR Administrative Coordinator / Facility Security Officer (FSO) to support the day-to-day operations of our Human Resources team while managing industrial security, personnel clearances, and regulatory compliance for our classified government contracts.

You’ll work closely with the HR manager and cross-functional leaders to keep employee information accurate, policies documented, and personnel deployments compliant. The right candidate is organized, discreet, comfortable with systems, and able to manage multiple priorities without losing attention to detail.

About QBE, LLC

QBE is a technology and security solutions provider supporting defense and federal customers worldwide. We deliver capabilities where precision, accountability and technical excellence directly support national-level objectives. Our people work in small, embedded teams where their expertise is visible and valued. 

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What you will do

Human Resources Administration

• Maintain accurate digital and physical employee records, including employment contracts, policy acknowledgments, leave data, and onboarding documentation
• Support onboarding and offboarding activities, including document collection, orientation scheduling, systems setup coordination, and checklist tracking
• Respond to employee questions related to HR policies, benefits, leave, and internal processes, or route them to the right stakeholder
• Update the HRIS and other internal systems with employee changes, job details, attendance information, and reporting data
• Assist with payroll coordination by preparing employee data, tracking time-off updates, and helping verify required administrative inputs
• Support recruitment coordination by scheduling interviews, posting jobs, organizing candidate records, and maintaining hiring documentation
• Help prepare HR reports related to turnover, headcount, onboarding progress, compliance tasks, and other people’s metrics
• Support performance management and training administration by organizing review cycles, meeting materials, and development records
• Maintain confidentiality across all employee information, documentation, and communication

Facility Security and Personnel Deployment

1. Personnel Security (PERSEC)

• Process, submit, and track initial personnel security clearances (PCLs), reinvestigations, and status updates via DISS, NBIS, and e-QIP.      
• Conduct security briefings, debriefings, initial orientations, annual refresher training, and Insider Threat Program training. 
• Manage Common Access Card (CAC) requests, visit authorization requests (VARs), foreign travel reporting, and adverse information tracking. 

2. Facility & Physical Security (PHYSEC)

• Maintain collateral classified spaces, secure storage containers, alarm systems, and access control protocols in compliance with government standards.
• Perform periodic self-inspections, identify security vulnerabilities, and implement timely corrective action plans.
• Prepare for, host, and remediate findings during formal DCSA security reviews and audits. 

3. Information & Document Control (INFOSEC)

• Oversee the receipt, dispatch, accountability, destruction, and logging of classified materials and digital/hardcopy data.
• Prepare, review, issue, and maintain DD Form 254s (Contract Security Classification Specification) for prime and subcontracts.
• Maintain compliance records in the National Industrial Security System (NISS). 

4. Government & Stakeholder Liaison

• Serve as the primary point of contact for DCSA Industrial Security Representatives, Cognizant Security Agencies (CSAs), and Government Program Security Officers (PSOs). 
• Partner with Human Resources, Information Technology (IT/Cybersecurity), and executive leadership on zero-trust, CMMC 2.0 readiness, insider threat monitoring, and FOCI (Foreign Ownership, Control, or Influence) reporting.      
• Assemble individual deployment, CRC, and personnel folders
• Manage all OCONUS travel/deployment administrative requirements: Theater specific deployment requirements, SOFA and TESA/ASSA familiarity, Synchronized Pre-deployment and Operational Tracker (SPOT) management and inputs

What you bring
must have:

• Active Top Secret security clearance
• Must have completed (or be willing to rapidly complete) required CDSE (Center for Development of Security Excellence) FSO certification and curriculum
• 1 to 2  years of experience in HR administration, office administration, recruiting support, or a related role
• Working knowledge of Microsoft Office and comfort with HR software or HRIS platforms
• 3 to 5+ years of experience managing an industrial security program within the defense or GovCon sector.
• Hands-on familiarity with government databases including DISS, NISS, NBIS, and/or Scattered Castles
• Basic understanding of employment documentation, record-keeping practices, and workplace policies
• Ability to handle confidential information with professionalism and good judgment
• Deep, working familiarity with 32 CFR Part 117 (NISPOM), CMMC frameworks, and  contractor security operations
• Strong  organizational skills, written communication, and follow-through

What makes you stand out  

• Bachelor’s degree in human resources, business administration, or a related field
• Or associate’s degree +2 years of experience
• Security Fundamentals Professional Certification (SFPC)

Physical Requirements 

• Ability to remain in a stationary position for extended periods while working at a computer. 
• Ability to communicate effectively through virtual and in-person meetings. 
• Ability to perform duties in an office, remote, or hybrid environment based on program requirements. 
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position

Equal Opportunity Employer

QBE, LLC is an Equal Opportunity Employer, including of individuals with disabilities and protected veterans. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, protected veteran status, genetic information, or any other characteristic protected by applicable federal, state, or local law.

QBE is committed to providing reasonable accommodation to qualified individuals with disabilities. 

Compensation & Benefits

The projected compensation range for this position is $70,000.00 - $75,000.00. There are differentiating factors that can impact a final salary/hourly rate, including, but not limited to, Contract Wage Determination, relevant work experience, skills and competencies that align to the specified role, geographic location (for remote opportunities), education and certifications as well as Federal Government Contract Labor categories. In addition, QBE invests in its employees beyond just compensation. QBE's benefits offerings include, dependent upon position, Health Insurance, Life Insurance, Paid Time Off, Holiday Pay, short-term and long-term Disability, Retirement and Savings, Learning and Development opportunities, wellness programs as well as other optional benefit elections.