Request for Proposal: US Energy Consultant
Fully Remote
Description

Posting Date: January 23, 2023

Location: Virtual


Organization Description

Health Care Without Harm seeks to transform health care worldwide so the sector reduces its environmental footprint and becomes a leader in the global movement for environmental health and justice. Working closely with Health Care Without Harm, Practice Greenhealth is the leading membership organization for sustainable health care, delivering environmental solutions to more than 1,500 hospitals and health systems in the United States and Canada.


Health Care Without Harm’s Commitment to Diversity, Equity, and Inclusion

Health Care Without Harm and Practice Greenhealth are committed to seeking and sustaining culturally and ethnically diverse organizations and to the principles that promote inclusive practices. We are dedicated to not only building a diverse staff but also a diverse set of consultants and partners with expertise and interest in serving the mission of the organizations in respectful ways. Health Care Without Harm believes that our work can only be transformed when a diversity of voices, perspectives, and lived experiences are a part of the movement for change. We strongly encourage consultants and organizations representing BIPOC and LGBTQ communities to apply.


Project Description

Health Care Without Harm and Practice Greenhealth works with health systems through various programs and engagement experiences to advance decarbonization and greenhouse gas emissions reduction efforts. The project entails various discrete components, including engaging in targeted work with Massachusetts-based hospitals on energy solutions to meet carbon reduction commitments, supporting new and existing tools and resources related to energy strategies and solutions, supporting the energy-related Practice Greenhealth Environmental Excellence Awards application process, and supporting Health Care Without Harm and Practice Greenhealth staff in responding to membership network questions related to energy solutions. 


Overarching Goal

Contract with an individual(s) to serve in an advisory and discrete project support capacity to assist Health Care Without Harm and Practice Greenhealth staff in guiding partner hospital systems in achieving key strategic goals as it relates to decarbonization and energy solutions.

Requirements

Deliverables

1. Identify and advise on tailored, implementable energy solutions for hospitals and health facilities to meet unique facility needs and resources and to achieve carbon reduction targets and commitments. (Estimate 60 hours) This includes but is not limited to:

  • Targeted work with hospitals in Massachusetts to achieve compliance with state and local building emissions reporting and reduction rules, including the City of Boston’s Building Emissions Reduction and Disclosure Ordinance 2.0 (BERDO) .
  • Advising on energy reduction and renewable energy project prioritization and purchasing pursued by hospitals working to achieve the HHS Health Care Climate Pledge
  • Supporting health care Impact Purchasing Commitment signatories in pursuing the renewable electricity goal.
  • Evaluating and providing information regarding federal and/or state incentives, funds, and financing opportunities available to support energy decarbonization strategies in health care facilities, such as from the Inflation Reduction Act (IRA) and Infrastructure Investment and Jobs Act (IIJA). 

2. Review and contribute content to new and existing tools, resources, reports, or presentations referencing energy strategies as relevant. (Estimate 20 hours) 

3. Assist in reviewing and scoring the sections of the Practice Greenhealth Environmental Excellence Awards applications related to energy strategies. (Estimate 80 hours) 

4. Support in updating the Practice Greenhealth Environmental Excellence Awards by providing input on content, questions, metrics, and score weighting for the sections related to energy strategies. (Estimate 20 hours)

5. Support in evaluating and proposing solutions for how the Practice Greenhealth Awards system interfaces and develops synergies with the EnergyStar Portfolio Manager portal integration or data pulls. (Estimate 20 hours)

6. As time allows, update Practice Greenhealth “energy” and “building” resources to include progressive best practices guidance. Assist the Sustainability Solutions Team and Growth & Marketing around the content strategy (i.e. energy resources assisting hospital stakeholders in decarbonization goals and Practice Greenhealth partner experiences such as Knowledge Session or Work Group around scope I and II reduction and or participate in a Cohort). (Estimate 40 hours)

7. Assist Practice Greenhealth staff in responding to questions received from the network (e.g., addressing requests for best practices in power purchase agreements (PPAs), questions on land use cases around carbon sinks, different types of certification benefits like LEED, Green Globes, Fitwell, TRUE, etc.). (Estimate 10 hours)

8. As time allows, provide additional ongoing research, advice, and consultation to staff as requested and mutually agreed upon to assist in guiding ongoing efforts and projects to advance health facility decarbonization and greenhouse gas emissions reduction across all three Scopes.


Reporting & Check-Ins

This will include a series of virtual check-in calls including but not limited to: 

  • Orientation to the organization and current energy-related initiatives and measures. 
  • Review of scope of work, timeline, and communication schedule within the first 30 days of onboarding. 
  • On-going check-in calls with staff on a pre-determined frequency to discuss advisory and project needs. 
  • Final deliverable review call.

Process, Timeline, and Budget

The consultant will communicate with a staff lead and a core team from Health Care Without Harm to serve in this advisory capacity and complete agreed-upon deliverables from March 1 - December 31, 2023.


The consultant will be paid according to an agreed-upon hourly rate not to exceed $45,000 for the total scope of work. Note that other expenses, including creative assets that may need to be purchased or travel expenses, will be covered by Health Care Without Harm separately and discussed before any purchases.   


Qualifications

The ideal consultant will have the following qualifications:

  1. Bachelor’s degree in engineering (e.g. electrical, mechanical, chemical), architecture, or technical sciences or equivalent experience may be used as a substitute for education
  2. Five or more years of experience with energy management in a health care environment or comparable institutional setting
  3. Working knowledge of building automation and control systems
  4. Strong working knowledge of Greenhouse Gas Protocol Scopes 1, 2, and/or 3 components and experience with emissions inventory/accounting
  5. Ability to work virtually, both independently and in a team setting
  6. Ability to be a self-starter and collaborative team player and bring alternate viewpoints to discussion/analysis
  7. Experience presenting information to all levels of management
  8. Excellent oral and written communications skills
  9. Excellent computer skills, including proficiency in Excel, Word, Outlook, and PowerPoint
  10. Strong project management skills
  11. Excellent analytical, organizational, and time management skills
  12. Certified Energy Manager (CEM), AHA Certified Healthcare Constructor (CHC), or AHA Certified Healthcare Facility Manager (CHFM) (preferred) 
  13. Six Sigma certification or equivalent ISO experience and training (preferred)

Submission Guidelines

Please submit your proposal no later than Friday, February 10th at 11:59 pm EST to contracts@hcwh.org. Your submission must include:

  1. Name(s) and curriculum vitae of the individuals who will be involved in completing the services. Please include any relevant licenses, certifications, etc.
  2. Cover letter summarizing qualifications – why and how you are best suited to meet the deliverables. 
  3. A past example of similar work, including a list of former clients for similar services, if applicable. 
  4. A cost breakdown of this work, including the hourly rate for performing the agreed-upon work plan. A list of any staff assigned to the project and their roles
  5. A completed conflict of interest form .
  6. A written declaration that you can agree to the general terms and conditions included in this RFP.
  7. Health Care Without Harm supports positive efforts to utilize small businesses, minority-owned firms, women’s business enterprises, and Labor Surplus Area firms. Please indicate whether or not you fall within one or more of these categories.
  8. A timeframe of validity of your proposal (must be at least 60 days).

Criteria for the Assessment of Proposal

  • The expertise of the proposal and experience of the consultant indicated in the proposal.
  • Qualifications in the cover letter summary and its appropriateness to the conditions and timeline outlined in the RFP.
  • Financial considerations.
  • Health Care Without Harm and Practice Greenhealth are not willing to award the contract to more than one service provider.

Inquiries

Inquiries can be made to Emmie Mediate, U.S. Director of Climate & Health at contracts@hcwh.org.


General Terms and Conditions for Bidders

Other terms and conditions will be included in an awarded contract

1. Contracts shall be made only with responsible contractors who possess the potential ability to perform successfully under the terms and conditions of the proposed procurement. Consideration shall be given to such matters as contractor integrity, record of past performance, financial and technical resources or accessibility to other necessary resources. In certain circumstances, contracts with certain parties are restricted by agencies' implementation of United States Executive Orders 12549 and 12689, “Debarment and Suspension.”

2. Awards shall be made to the bidder or the offeror whose bid or offer is responsive to the solicitation and is most advantageous o the recipient, price, quality and other factors considered. Solicitations shall clearly set forth all requirements that the bidder or the offeror shall fulfill in order for the bid or offer to be evaluated by the recipient. Any and all bids or offers may be rejected when it is in Health Care Without Harm’s interest to do so.

3. Health Care Without Harm suppliers and contractors must demonstrate compliance with the following ethical principles. Any breach of these provisions shall disqualify the supplier or entitle Health Care Without Harm to terminate any agreements with the supplier immediately upon notice without any liability for the termination or any other liability of any kind.

a. Contractors shall not directly or indirectly provide material support or resources, including financial support, in-kind support, technical or organizational assistance, or any other form of support or service, to individuals that are terrorists, that are associated with acts of terrorism, or that pose a significant risk of committing acts of terrorism.

b. Contractors must comply with all applicable anti-bribery and anti-corruption laws in the countries where it does business. Additionally, contractors understand and agree to comply with the U.S. Foreign Corrupt Practices Act, as revised, which generally prohibits the offer, promise, payment or giving of anything of value either directly or indirectly to any government official for the purpose of obtaining or retaining business or any improper advantage. 

c. Contractors shall not engage in any practice inconsistent with the rights set forth in the Convention on the Rights of the Child, including Article 32 thereof, which, inter alia, requires that a child shall be protected from performing any work that is likely to be hazardous or to interfere with the child’s education, or to be harmful to the child’s health or physical mental, spiritual, moral or social development. Additionally, Contractor warrants that the Contractor is not engaged in the sale or manufacture of anti-personnel mines or components utilized in the manufacture of anti-personnel mines.

d. Health Care Without Harm takes all appropriate measures to prevent sexual exploitation or abuse of anyone through its work. For these purposes, sexual activity with any person less than eighteen years of age, regardless of any laws relating to consent, shall constitute sexual exploitation and abuse of such person. In addition, contractors shall refrain from exchanging any money, goods, services, or other things of value for sexual favors or activities, or from engaging in any sexual activities that are exploitative or degrading to any person.

e. Contractors are expected to disclose to Health Care Without Harm any situation that may appear as a conflict of interest, and disclose to Health Care Without Harm if anyone under contract with Health Care Without Harm may have an interest of any kind in the contractor's business or any kind of economic ties between contractor and Health Care Without Harm.

f. Health Care Without Harm will fully enforce applicable laws prohibiting harassment and discrimination by or against contractors, including harassment, and/or discrimination because of race, religion, color, national origin, ancestry, marital status, sexual orientation, disability, gender, age, or other status protected by applicable law, and to maintain a business relationship free of any such harassment and discrimination. Harassment may take many forms, including but not limited to:

i. Verbal conduct such as epithets, derogatory comments, slurs or unwanted sexual advances, invitations, innuendo, or comments ii. Visual conduct such as derogatory posters, cartoons, drawings or gestures

iii. Physical conduct such as assault, blocking normal movement or interference 

4. Health Care Without Harm supports positive efforts to utilize small businesses, minority owned firms, and women’s business enterprises and Labor Surplus Area firms.

a. Health Care Without Harm encourages contracts with consortiums of firms referenced above when a contract is too large for one of those firms to handle individually.

5. Contractor agrees to the acceptance, to the extent practicable and economically feasible, of products and services dimensioned in the metric system of measurement.

6. Health Care Without Harm requires, when practicable and economically feasible, for products and services that conserve natural resources and protect the environment and are energy efficient.