Position:  Regular, Full time, Non-exempt

Department:  Grantmaking and Community Impact (GCI)

Reports to:   Vice President, Grantmaking & Community Impact

Supervises:   None

Date Reviewed:  August 2024

Organizational and Program Background

For more than 109 years, the Cleveland Foundation has worked with donors, nonprofit organizations, and community partners to enhance the quality of life for all Greater Cleveland residents. Focusing on Cuyahoga, Lake, and Geauga counties, the foundation builds community endowment, addresses needs through grantmaking and social impact investing and provides leadership on vital issues. The Cleveland Foundation is the world’s first community foundation and one of the largest today, with approximately $3 billion in assets. 

Summary: This position provides advanced administrative support and coordination to up to 3 Program Officers (PO) ensuring that the Foundation’s overall grant-making strategy is implemented effectively. This role supports GCI’s dual priorities of meeting the needs and priorities of communities and residents of Cuyahoga, Lake and Geauga counties while focusing on systems change that fuel the region’s economic engine, transform historically redlined neighborhoods and shrink the wealth gap.

Responsibilities and Expected Outcomes:

Communication & Meeting Coordination

• Communicate with and schedule meetings between Program Officers (PO) and grantees, partners, and internal teams.
• Coordinate regularly scheduled internal meetings to maintain open communication and monitor initiative progress.

Project & Task Management

• Identify tasks and follow-up actions; determine timelines, accountability, and priority in consultation with the manager.
• Facilitate team projects by tracking progress and ensuring accountability.

Administrative Support & Documentation

• Manage travel requests, expense reports, contracts, invoices, and check requests to ensure efficient workflow.
• Track budgets to ensure accuracy and efficient use of resources.

Analysis & Reporting

• Take notes for various projects, analyze and identify key themes, and create spreadsheets or charts to support POs’ work.
• Proofread all memos and write-ups to ensure coherent, concise communication of necessary information for leadership.

Cross-Team & Committee Coordination

• Coordinate with other teams and leaders to facilitate cross-team collaboration and knowledge sharing.
• Staff assigned committees, including managing communication, scheduling, docket preparation, distribution, and note-taking.
• Contribute to fostering a team culture focused on maximizing the foundation’s assets to meet community needs.

Essential Qualifications, Credentials and Technical Skills required:

• A minimum of three to five years of progressively responsible experience in a senior administrative or executive assistant role. Proven track record of independent judgment and decision-making in matters of a confidential and/or non-routine nature; ability to anticipate needs of the executive.
• Associate or bachelor’s degree welcome.
• Ability to respond sensitively and patiently to internal and external inquiries in a timely manner and the ability to handle sensitive information and maintain confidence.
• Demonstrated customer service orientation and an ability to interact confidently and effectively with people of diverse cultural and socio-economic backgrounds.
• Ability to take a proactive role in the coordination of team efforts, promote cooperation and collaboration between team members and encourage open communication in multidisciplinary teams.
• Demonstrated detail orientation, flexibility and ability to coordinate several projects simultaneously with a series of continuous deadlines.
• Excellent writing, spelling, proofing and organizational skills.
• Demonstrated intermediate IT skills, particularly in Outlook and the MS Office Suite (Word, Excel, PowerPoint, TEAMS) and exceptional internet research skills.
• Familiarity with Cleveland’s nonprofit sector is preferred.
• Strong social-emotional intelligence.

OUR COMMITMENT TO EQUAL OPPORTUNITY & DIVERSITY, EQUITY, AND INCLUSION:

The Cleveland Foundation exists to enhance the quality of life for all citizens of Greater Cleveland. The ability to carry out our mission and to foster our commitment to diversity, equity and inclusion can best be pursued if our workforce, grantees, donors, partners, and governing body are inclusive of individuals of diverse backgrounds, beliefs, and perspectives. 

We believe that diversity encompasses, but is not limited to, age, color, education, ethnicity, family or marital status, gender, gender identity or expression, language, national origin, physical and mental abilities or characteristics, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status, and/or other characteristics that make an individual unique.  

The Cleveland Foundation is committed to equal employment opportunities for all, and our policy is to ensure that employees are selected, developed, retained, and promoted based on the individual’s ability and job performance, and without regard to that individual’s status or characteristics protected by federal, state or local law.

 PAY AND BENEFITS: 

Based on the foundation's compensation program, the estimated annual salary for this position may be between $48,000 and $53,000, with some flexibility, based on a candidate's academic, professional, and community experiences and credentials.

The foundation offers an exceptional benefits package including medical, dental, vision, identity theft, accident and critical care, life, and disability coverage, a comprehensive wellness program, an employee assistance program, a fully vested 403(b) retirement plan, 10 paid holidays and, for non-exempt positions, 10 days of vacation and 12 sick days, prorated the first year of service based on date of hire. 

 TO APPLY: 

If you are interested in applying for this position, please submit your cover letter and resume as soon as possible. This posting will remain active until filled. We regret that we cannot respond personally to each applicant.

Note: Our flexible workplace policy provides one day of remote work per week.