POSITION TITLE: Staffing Coordinator

DEPARTMENT: Nursing

EMPLOYEE REPORTS TO: DON, CNO/CEO

SUPERVISES: N/A

FLSA STATUS: Non-Exempt

EMPLOYMENT STATUS: Full-time, Part-time, or Per Diem

This job description is a record of the essential functions of the listed job. The job description provides the employee, CEO, Human Resources, applicants, and other agencies with a clear understanding of the job, where it fits into the organization, and the skill and work requirements in relation to other jobs. Jobs are always changing to some degree and the existence of the approved job description is not intended to limit normal change and growth. The facility will make reasonable accommodations to otherwise qualified individuals who are capable of performing the essential functions of the job with or without reasonable accommodation. 

POPULATION SERVED

The position does not involve direct patient care for a population of patients ages 18 and older. Age specific experience and/or special training and/or expertise are not required to serve this population.

POSITION SUMMARY

Using independent judgment, the Staffing Coordinator is responsible to provide staffing and other support as necessary hospital-wide. The Staffing Coordinator must possess good organization and advanced word processing skills. The Staffing Coordinator must have a pleasant personality with the ability to establish good working relationships with varying personalities (co-workers and the public). This position does not provide direct patient care. The primary purpose of this role is to allow the Chief Nursing Officer, Acute Nursing Manager, and Director of Skilled Nursing to appropriately staff, supervise, and administer the clinical functions of the hospital. This position is responsible to put together the four week schedule for nursing and other assigned departments following scheduling guidelines and local practices for approval by the CNO/DON/NS. In addition, this position is responsible to forecast staffing needs so that emergencies in staffing are avoided and the hospital can provide safe care for all admissions. This position maintains all agency files and contracts and ensures that all agency staff are oriented, evaluated, have active and valid license, and meet the same standards as employed staff. This position reconciles Agency invoice with the schedule and ensures accurate and timely processing of invoices and accruals. This position also ensures that all Agency personnel are fully compliant with agency badge and punch policy. This position also reconciles the nursing time and attendance/payroll and works with the CNO/DON/NS regarding any time and attendance schedule discrepancies. This position also maintains accurate time and attendance logs for clinical staff and disciplinary forms for the CNO/DON/NS according to policy. This position, to be effective must have a person with exceptional intrapersonal skills. Detailed knowledge of staff preferences and work availability are essential. This position is not a conduit agency use. This position needs to be part of a strategy for Agency Reduction.This position may not accept gifts, lunches, or meet with representatives of outside agencies .

• Maintain staffing operations across the board
• Obtain daily staffing requests and fill them efficiently
• Uphold accurate system for tracking staff over a variety of shifts
• Coordinate staff to meet the organization’s requirements.
• Monitor overtime accumulations and attendance of employees
• Assist the Human Resource Department with employee licensure updates and orientations
• Provide facility tours to newly hired employees
• Track a document all in service training sessions
• Conduct competency checks on new and existing employees
• Maintain schedules for rotating shifts
• Secure coverage for vacancy shifts
• Work with the payroll manager to verify payroll accuracy
• Process employee vacation requests

POSITION QUALIFICATIONS

The Staffing Coordinator must be a high school graduate or GED equivalent. He/she must have advanced knowledge in word processing and forms creation and be technically literate in the Microsoft Office suite of products (including Outlook). He/she must also possess excellent telephone, communication, and people skills. The Staffing Coordinator must have the ability to prioritize, organize, handle multiple projects, work under pressure, and complete assignments in a timely fashion under frequent and numerous deadlines. Ability to maintain assigned work hours: Requires endurance to perform tasks over long periods of work hours.

DEMANDS AND CHARACTERISTICS OF WORK, EQUIPMENT USAGE, AND WORK ENVIRONMENT

PERCENTAGE OF WORK TIME 1-33% 34-66% 67-100%

• Standing/Walking - 67-100%
• Sitting - 1-33%
• Twisting - 1-33%
• Lifting/Carrying - 1-33%
• Pushing/Pulling - 1-33%
• Climbing (Ascending/descending) - 1-33%
• Bending/Stooping - 1-33%
• Using arm muscles frequently or for extended periods - 1-33%
• Using leg muscles frequently or for extended periods - 1-33%
• Using back muscles frequently or for extended periods - 1-33%

LIFTING REQUIREMENTS – Individuals in patient care positions are required to lift a patient with or without assistance.

• 2-10 Pounds - 34-66%
• 11-20 - 34-66%
• 21-30 Pounds - 1-33%
• 31-40 Pounds - 1-33%
• 41-50 Pounds - 1-33%
• 51 Pounds or More - 1-33%

WORKING ENVIRONMENT

• Working in hot, cold, wet surroundings - 1-33%
• Working outdoors - 1-33%
• Working with or near chemicals - 1-33%
• Working near radiation sources - 1-33%
• Potential exposure to communicable diseases - 1-33%
• Working with hazardous waste materials - 1-33%
• Utilizing essential upgraded or adaptive equipment as industry standards require - 1-33%
• Using hand tools - 1-33%
• Operating vehicle - 34-66%
• Potential for cuts and bruises - 1-33%

EXCHANGE OF IDEAS

• Ability to express or exchange ideas - 67-100%
• Ability to understand communication of others with or without adaptive devices - 67-100%
• Ability to perform basic math - 67-100%
• Ability to read at an elementary level - 67-100%

WORKPLACE BEHAVIORS

I. RESULTS ORIENTATION – Meets current objectives and positions the organization for future growth. Completes daily tasks and assignments and processes large volumes of work associated with the operation of the department.

II. SOCIAL SENSITIVITY - Builds positive relationships based on respect for others. Demonstrates a helpful, positive attitude. Maintains effective communication with peers, medical staff, patients, visitors, and families.

III. QUALITY OUTCOMES – Meets and exceeds expectations of internal and external customers. All organizational and departmental standards regarding quality of performance are met. Demonstrates a strong commitment to confidentiality. Participates in quality improvement programs as directed.

IV. SAFE WORKING ENVIRONMENT – Demonstrates an awareness of and adherence to safety and legal requirements established at the facility with an emphasis on maintaining a safe environment for all persons working in the facility.

• A. Accident/Injury Reporting – Reports any accidents, injuries, and unsafe equipment and conditions to supervisor by the end of the shift and reports any pre-existing conditions as identified by the ADA.
• B. Unsafe Conditions – Immediately reports and corrects, if possible, unsafe
• conditions or equipment.
• C. Workplace Standards – Compiles with relevant regulations, standards and policies governing safe workplace environment (OSHA, Accreditation, etc.)
• D. Safety Techniques – Maintains current knowledge of all aspects of the facility’s safety program by attending safety-related training as mandated upon hire and thereafter as required by facility.
• E. Modified Work – Accepts modified work assignments after receiving the physician’s release to return to work following an accident/ injury. 
• F. Follows Prescribed/Recommended Treatment – Follows the prescribed/recommended treatment given by treating physician(s) after an accident/injury.

V. EDUCATION – Participates in required in-services and educational programs on an ongoing basis.

VI. ATTENDANCE AND PUNCTUALITY – Follows all facility guidelines outlining standards of attendance and punctuality. Responsible for reporting to and completing work at assigned times.

UNIVERSAL PRECAUTIONS

Universal precautions will be observed in order to prevent contact with blood or other potentially infectious materials. Under circumstances in which differentiation between body fluid types is difficult or impossible, all body fluids shall be considered potentially infectious materials. All blood or other potentially infectious materials will be considered infectious regardless of the status. The category shown below is designed to communicate the risk of exposure for this particular position.

Category II

• Tasks involve no contact with moist body substances, non-intact skin or mucous membranes; however, employment may require performing unplanned Category I tasks (i.e. Tasks that involve light contact with moist body substances, non-intact skin or mucous membranes. Department procedures define and require use of minimum protective measures to perform the task). Appropriate protective measures are readily available.