Position Summary

The Benefits & Compliance Specialist is responsible for administering employee benefits programs, ensuring accurate state and federal reporting, and maintaining compliance with government requirements, including SAM (System for Award Management) reporting. This role supports HR and leadership by ensuring all benefits, reporting, and regulatory obligations are handled accurately and on time.

Key Responsibilities

Benefits Administration

Manage day-to-day administration of employee benefit programs (health, dental, vision, 401(k), and other offerings)

Coordinate employee enrollments, changes, and terminations

Serve as the primary point of contact for employee benefit questions

Ensure compliance with company policies and federal/state regulations (ACA, ERISA, etc.)

Work with brokers and providers to resolve issues and optimize plans

Maintain accurate benefits records and documentation

State Reporting & Compliance

Prepare and submit required state reports (including unemployment, wage reporting, and other mandated filings)

Monitor changes in state regulations and ensure ongoing compliance

Maintain accurate employee data for reporting purposes

Coordinate with payroll and HR teams to ensure reporting accuracy

Government & SAM Reporting

Maintain and update SAM.gov registration and compliance requirements

Prepare and submit required government reports, including contract-related compliance documentation

Ensure adherence to federal contracting requirements (as applicable, e.g., Service Contract Act, EEO reporting, etc.)

Track deadlines and ensure timely submission of all government filings

Assist with audits and provide documentation as needed

Recordkeeping & Audits

Maintain organized and compliant records for all benefits and reporting activities

Support internal and external audits

Ensure confidentiality and security of employee and company data

Qualifications

Bachelor’s degree in Human Resources, Business Administration, or related field (or equivalent experience)

3+ years of experience in benefits administration, HR compliance, or related role

Experience with government reporting and/or federal contracting compliance preferred

Familiarity with SAM.gov and state reporting systems is a plus

Strong attention to detail and organizational skills

Ability to manage multiple deadlines and priorities

Proficiency in HRIS and Microsoft Office (Excel strongly preferred)

Key Competencies

Strong analytical and problem-solving skills

High level of accuracy and attention to detail

Ability to handle sensitive information with confidentiality

Excellent communication and customer service skills

Knowledge of employment laws and compliance requirements

Work Environment

Office or remote environment, depending on company needs