Senior Payroll Specialist

Location: Hybrid/Remote

Candidates should reside in one of the following areas:

•  Florida—either Jacksonville, Daytona or Orlando
• Arizona—Phoenix
• GA/NJ—Either Macon, GA or the greater NY/NJ area.   

Position Summary

We are seeking an experienced and detail-oriented Senior Payroll Specialist to manage and execute all aspects of the payroll cycle for a multi-state workforce. This role requires a highly organized professional who can work independently, maintain confidentiality, and ensure accurate and timely payroll processing in compliance with federal, state, and local regulations. 

Key Responsibilities

• Process end-to-end payroll for employees across multiple states on a biweekly basis. 

• Ensure accurate calculation of wages, overtime, bonuses, commissions, deductions, garnishments, and taxes. 

• Maintain payroll records and ensure compliance with federal, state, and local payroll laws and regulations. 

• Review and audit payroll data for accuracy prior to final processing. 

• Manage payroll-related employee inquiries and resolve discrepancies in a timely and professional manner. 

• Administer payroll changes including new hires, terminations, promotions, and benefit deductions. 

• Coordinate with HR and Finance teams to ensure accurate employee and compensation data. 

• Assist with payroll reports, tax filings and benefit deductions reconciliations.

• Support year-end payroll activities including W-2 processing and audits. 

• Maintain confidentiality of employee information and payroll records. 

• Identify opportunities for payroll process improvements and increased efficiency. 

Work Environment & Benefits

• Full-time, fully remote position. 

• Competitive compensation based on experience. 

• Comprehensive benefits package including medical, dental, vision, PTO, and retirement options. 

Qualifications

• 5+ years of payroll processing experience, including full-cycle payroll administration. 

• Multi-state payroll experience strongly preferred. 

• Experience processing payroll independently with minimal supervision. 

• Working knowledge of payroll tax regulations, wage laws, and compliance requirements. 

• Experience with Paylocity preferred. 

• Strong attention to detail and high level of accuracy. 

• Excellent organizational, analytical, and problem-solving skills. 

• Ability to prioritize tasks and meet deadlines in a fast-paced environment. 

• Strong communication and customer service skills. 

• Proficiency in Microsoft Excel and payroll reporting tools. 

Preferred Attributes

• CPP certification is a plus. 

• Experience supporting high-growth or distributed organizations preferred. 

• Self-starter with the ability to manage responsibilities independently and proactively.