Westwood's District Services Team is seeking a highly organized and detail-oriented District Service Administrator / Contract Specialist to support the management and administration of special districts throughout Texas. This position serves as a key liaison between district boards, engineers, contractors, developers, consultants, and regulatory agencies, playing a central role in administering construction contracts, tracking project budgets, and supporting the day-to-day operations of Texas special districts. The ideal candidate will possess strong communication and organizational skills, experience within the engineering, construction, utility, or municipal infrastructure industry, and the ability to manage multiple priorities in a fast-paced environment.

Duties and Responsibilities:

• Review and process contractor pay applications for accuracy, completeness, and contract compliance.
• Review, track, and process contractor change orders and supporting documentation.
• Prepare construction contracts, work authorizations, bid tabulations, contractor recommendations, and related correspondence.
• Assist with contractor procurement activities, including solicitation and bid review processes.
• Track project budgets, contract balances, expenditures, and project schedules.
• Support the administration of Texas special districts, including Municipal Utility Districts (MUDs), Fresh Water Supply Districts (FWSDs), Municipal Management Districts (MMDs), Tax Increment Reinvestment Zones (TIRZs), and other special-purpose districts.
• Prepare monthly engineering and project reports for district board meetings.
• Coordinate with attorneys, financial advisors, bookkeepers, developers, engineers, contractors, and regulatory agencies.
• Assist with board meeting preparation, agendas, and supporting materials.
• Prepare construction and financial documentation for annual audits and compliance reviews.
• Maintain organized project and district records in accordance with company and district requirements.

Required Qualifications:

• 4-7 years of experience in engineering consulting, construction management/administration, architectural consultation, contract administration, municipal infrastructure, public works, or capital improvement programs.
• Strong understanding of construction contracts, pay applications, change orders, and project documentation and auditing.
• Experience working with engineers, contractors, developers, municipalities, utility districts, or governmental entities.
• Excellent written and verbal communication skills.
• Strong organizational, time-management, and document-control abilities.
• High attention to detail and ability to manage multiple concurrent assignments.
• Proficiency with Microsoft Excel, Word, and Outlook.

Preferred Qualifications:

• Experience supporting Texas special districts, municipalities, utility providers, or local governments.
• Familiarity with municipal utility district operations, public infrastructure projects, audit support, and project budgeting.

Competencies Required:

• Contract & Risk Management: Understands professional services agreements, contractual obligations, and mitigates project risk throughout delivery.
• Scope, Budget & Fee Management: Manages project budgets with discipline, tracking financial performance and addressing scope changes proactively.
• Quality Assurance & Control: Takes ownership of deliverable accuracy and completeness through disciplined review processes and adherence to Westwood's QA/QC standards.
• Subconsultant & Team Coordination: Coordinates effectively with subconsultants, contractors, and agencies to produce integrated, conflict-free deliverables.
• Permitting & Regulatory Navigation: Navigates zoning, land use, and permitting processes efficiently to maintain project momentum and minimize delays.
• Communication & Presentation: Communicates clearly in written, verbal, and visual formats — translating technical content effectively for any audience.
• Collaboration & Teamwork: Works generously and constructively with colleagues across disciplines, offices, and organizations to achieve shared goals.
• Problem Solving & Decision Making: Approaches complex problems analytically, balances competing priorities, and makes sound, timely decisions under uncertainty.
• Professionalism & Ethics: Upholds the highest standards of integrity, professional conduct, and ethical behavior in all client and colleague interactions.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

About Westwood Professional Services, Inc. (Westwood)

At Westwood, our purpose is to create a better world for people through our work. We transform the energy grid, design resilient infrastructure, and develop communities that will flourish today and for future generations. With over 50 years of experience and a legacy of innovation, we stand at the forefront of our industry, dedicated to understanding the unique needs of the markets we serve. 

Our approach revolves around people. We are committed to building a culture that attracts, retains, and develops high performers. Our team values relationships, innovation, dedication, initiative, and growth. We believe fostering a collaborative “One Team” mentality yields superior outcomes in everything we do. 

We customize our technical capabilities and geographic reach to meet our clients where they are and help them realize their vision. We are partners in our clients’ success, driving to provide solutions that make a lasting difference. Safety, sustainability, and operational excellence are not just facets of our work; they are intrinsic to our identity, guiding every decision we make.

We are deeply invested in the communities we serve. Through our projects and giving-back initiatives, we enrich the lives of those we serve, engage others within our industry, and create a lasting impact on communities around the world. To us, success transcends the completion of projects; it is reflected in the lives we have positively impacted by our work.

Join us in creating a better world.

In 2025, Westwood was recognized as #77 on the ENR Top 500 Design Firms. Additionally, Westwood was ranked #5 for ENR's Top Design Firm for Solar, #6 for Battery Storage, and #3 for Wind (2025). The firm consistently ranks on the industry's top 25 lists and receives recognition for its involvement in award-winning projects nationwide.

Westwood provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. We believe that diverse backgrounds strengthen our business. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.