Accounts Payable Coordinator

Location: Pasadena, Texas

Department: Accounting

Reports To: Accounting Manager

Job Level: Level 3

Position Summary

Spike Electric is seeking an experienced Accounts Payable Coordinator Level 3 to manage daily accounts payable activities and support accurate, timely, and well-controlled financial operations. This role requires strong ownership of invoice processing, vendor account maintenance, payment coordination, account reconciliations, and issue resolution.

The ideal candidate is organized, detail-oriented, comfortable working independently, and able to communicate effectively with vendors, purchasing, receiving, project management, and the Accounting team.

Key Responsibilities

Process vendor invoices accurately and timely.

Review invoices for proper approvals, purchase orders, receiving documentation, coding, and supporting documents.

Match invoices to purchase orders and receiving records.

Investigate and resolve invoice, pricing, quantity, and receiving discrepancies.

Maintain accurate vendor files and vendor account information.

Prepare accounts payable aging reports and monitor outstanding invoices.

Coordinate payment processing according to company procedures and payment terms.

Respond to vendor inquiries and maintain professional vendor relationships.

Reconcile vendor statements and resolve outstanding balances.

Assist with month-end close activities, including accruals and accounts payable cutoff.

Support the review of open purchase orders, unmatched receipts, and uninvoiced receipts.

Coordinate with Purchasing, Receiving, Operations, Project Management, and Accounting to resolve issues.

Assist with audit requests and provide supporting documentation.

Maintain organized records in accordance with company policies.

Identify opportunities to improve accounts payable processes, controls, and reporting.

Perform other accounting duties as assigned.

Required Qualifications

Minimum four years of accounts payable or related accounting experience.

Strong understanding of invoice processing, purchase orders, receiving, coding, and payment processes.

Experience reconciling vendor statements and resolving discrepancies.

Strong Microsoft Excel skills.

Experience working with an ERP or accounting system.

Excellent attention to detail and organizational skills.

Ability to manage deadlines and multiple priorities.

Strong written and verbal communication skills.

Ability to maintain confidentiality and handle sensitive financial information.

High school diploma or equivalent required.

Preferred Qualifications

Associate or bachelor’s degree in accounting, finance, or a related field.

Experience in manufacturing, construction, electrical, project-based, or industrial environments.

Experience with Microsoft Dynamics 365 Business Central or a similar ERP system.

Experience with three-way matching, inventory-related invoices, and project or job costing.

Experience supporting month-end close and audit activities.