Company Summary: 

Fermi America is pioneering the development of next-generation energy infrastructure to power the future of artificial intelligence. By delivering highly reliable, gigawatt-scale power solutions, we are helping meet the rapidly growing energy demands of advanced AI technologies. Our flagship HyperGrid™ campus in Amarillo, Texas, is designed to become one of the world's largest energy-driven AI complexes, integrating nuclear, natural gas, utility, solar, and battery power. With a planned 17 gigawatts of power capacity and 18 million square feet of AI infrastructure, Fermi America is positioned to play a leading role in the future of energy and artificial intelligence. At Fermi America, we are building more than infrastructure. We are creating opportunities for talented professionals to help shape the next generation of energy and AI innovation.

Responsibilities:

Executive Partnership & Calendar Management

• Manage a complex and dynamic executive calendar, coordinating meetings, travel, and strategic priorities.
• Partner closely with other executive assistants to ensure alignment across leadership calendars and business initiatives.
• Anticipate scheduling conflicts, prioritize competing demands, and proactively resolve issues.
• Coordinate domestic travel arrangements, itineraries, accommodations, and expense reporting.
• Ensure the CHRO is prepared for meetings through the development of agendas, briefing materials, and supporting documentation.

Executive Representation & Stakeholder Coordination

• Serve as a trusted representative of the CHRO when engaging with executives, employees, external partners, and executive search firms.
• Maintain a professional and polished presence that reflects the values and standards of Fermi America.
• Facilitate communication and follow-up between the CHRO and internal stakeholders.
• Act as a proxy on designated initiatives while ensuring alignment with executive priorities.
• Support recruiting leadership activities and executive-level candidate interview coordination.

Operations, Administration & Project Support

• Manage purchase orders (POs), statements of work (SOWs), invoices, and department administrative processes.
• Monitor action items, deadlines, and project deliverables on behalf of the CHRO.
• Maintain organizational charts and leadership directories with a high degree of accuracy and attention to detail.
• Assist with departmental planning, budgeting activities, reporting, and workforce analytics.
• Coordinate leadership meetings, team events, employee engagement activities, lunches, and special events.
• Support office management activities, vendor coordination, and departmental supply management.

Reporting & Executive Deliverables

• Develop presentations, reports, and executive communications using PowerPoint, Excel, and other business tools.
• Compile and analyze data to support decision-making and leadership reporting.
• Prepare professional executive-level materials for meetings, presentations, and strategic initiatives.
• Draft correspondence and communications on behalf of the CHRO as needed.

Confidentiality & Professional Judgment

• Handle highly sensitive employee, organizational, and business information with the utmost discretion.
• Exercise sound judgment when managing confidential matters and executive communications.
• Demonstrate strong discernment regarding what information requires escalation, confidentiality, or executive involvement.
• Build trusted relationships throughout the organization while maintaining professionalism and confidentiality.

  Required Qualification:

• 5+ years of experience supporting C-suite executives, senior leaders, or executive teams.
• Exceptional organizational and project management skills with the ability to manage multiple priorities simultaneously.
• Advanced proficiency in Microsoft Outlook, Excel, PowerPoint, Word, and Teams.
• Strong analytical capabilities and comfort working with reports, metrics, and executive presentations.
• Excellent written and verbal communication skills.
• Demonstrated experience handling confidential and sensitive information.
• Ability to work independently with minimal supervision while maintaining a high level of accuracy.
• Strong attention to detail and commitment to operational excellence.

Preferred Qualification:

• Experience supporting a Chief Human Resources Officer or Human Resources leadership team.
• Experience in a high-growth, startup, energy, infrastructure, construction, engineering, technology, or industrial environment.
• Experience managing budgets, vendors, purchase orders, invoices, and statements of work.
• Experience coordinating executive recruiting activities and working with executive search firms. 

Equal Employment Opportunity & Benefits: 

Fermi America is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, national origin, age, disability, genetic information, veteran status, or any other status protected by applicable law. Fermi America offers a competitive benefits package, including medical, dental, vision, life insurance, disability coverage, and employee assistance programs, subject to eligibility and plan terms. Reasonable accommodation is available to qualified applicants with disabilities throughout the hiring process.