The Dave Thomas Foundation for Adoption is a national nonprofit public charity dedicated to finding permanent homes for the more than 130,000 children waiting in North America’s foster care systems. Created by Wendy’s® founder Dave Thomas, who was adopted, the Foundation implements evidence-based, results-driven national service programs, foster care adoption awareness campaigns and innovative grantmaking. 

STATEMENT OF PURPOSE

The staff accountant supports the Foundation’s daily financial operations through timely processing of routine accounting transactions and maintenance of financial records and financial data entry. The role contributes to the Foundation’s fiscal accountability and transparency through expense reporting, vendor administration and financial reporting. 

ACCOUNTABILITIES

1. Perform routine financial activities, including bank reconciliation, financial data entry and accurate maintenance of financial records; researching and resolving discrepancies as needed 
2. Process invoices and payments through established workflows ensuring accurate coding, documentation and approvals; maintain vendor records including new vendor set-up, W-9 collection, tax identification numbers, ACH payment information and annual 1099 preparation 
3. Support credit card and expense reporting processes, including adding and removing users, reviewing transactions, monitoring expense activity and collaborating with staff to obtain incomplete information 
4. Coordinate with the Development Operations team to reconcile donation entries and support the accurate transfer of donation data between the fundraising and accounting system
5. Assist with month-end close activities by ensuring invoices and expense transactions are accurate and complete 
6. Provide responsive, service-focused support to Foundation employees on invoices, payment requests, credit card documentation, expense reporting and related financial processes and procedures
7. Assist with audit and Form 990 preparation, maintain supporting financial records and provide backup support for other Finance team activities as needed

KNOWLEDGE AND SKILLS

The following qualifications are representative of the knowledge, skills and/or abilities required to serve in this role. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Demonstrated understanding of financial data and accounting functions, with the ability to accurately enter, review and maintain financial data
• Experience with general ledger and accounting systems (Oracle NetSuite and Ramp preferred), familiarity with fundraising software (HubSpot preferred) and ability to learn new systems quickly 
• Strong organizational skills and attention to detail with the ability to identify discrepancies, follow established procedure and apply judgement 
• Proficient with Microsoft Excel, including basic formulas, sorting, filtering and organizing data
• Self-starter with the ability to prioritize tasks and manage time effectively  
• Excellent oral and written communication skills with the ability to work independently and as part of a team
• Personal qualities of integrity, credibility and commitment to the mission; ability to maintain strict confidentiality with sensitive or privileged information

EDUCATION AND EXPERIENCE

• Undergraduate degree required, finance, accounting or related field preferred
• 1-3 years proficiency with auditing or performing general ledger, accounts payable and accounts receivable tasks 

WORK ENVIRONMENT 

• No travel required 

The Dave Thomas Foundation for Adoption is an equal employment opportunity employer and does not discriminate against any employee or applicant based on race, color, religion, religious beliefs, political affiliation, creed, HIV/AIDS status, ethnicity, sex, age, national origin, ancestry, disability, sexual orientation, gender, gender identity, gender expression, pregnancy, marital status, familial status, veteran/military status, predisposing genetic characteristics, domestic violence victim status, prior arrest or any other category protected by applicable law. Any employee who engages in such conduct is subject to disciplinary action, up to and including discharge.