Administrative Secretary (Two Openings Available) – City Clerk or Human Resources
Starting Salary: $19.02 – $21.39 per hour depending on experience and qualifications
Opening Date: October 21, 2026
First Review: November 3, 2026
Department: Administration
Admin Secretary - Clerk - Job Description
Admin Secretary - HR - Job Description
The Position
The City has two Administrative Secretary openings with unique career paths available. Whether your interests are in local government administration, records management, communications, recruitment, or employee services, these positions offer opportunities to build a rewarding career in public service. Applicants will submit a single application and will be considered for both opportunities. Candidates may indicate if they have a preference for one department during the selection process.
The City is seeking two experienced individuals to provide administrative and clerical support, ensuring the efficient operation of the assigned department by performing a variety of routine clerical, administrative, and technical duties. The City will also consider entry-level secretary applicants at a starting hourly wage of $17.53 - $19.72. Both positions offer opportunities for professional growth and advancement within City government.
Administrative Secretary – City Clerk: Want to know what’s really going on in the City? In this roll, you will serve as the first point of contact for residents and visitors, making professionalism, customer service, organization, and attention to detail critical to success. You will assist in City Council meeting preparation and records management, including agendas, minutes, ordinances, and resolutions. You will also help compose, proofread, and distribute professional public communication through media outlets, social media platforms, and the City’s website. This position offers a potential future career path to Deputy City Clerk or Communications Specialist.
Administrative Secretary – Human Resources: Want to help support the City’s workforce? In this role, you will assist Human Resources with day-to-day operations and support through recruitment, employee communication, and records management activities. Duties include compiling data for various reports, drafting and distributing employee communication, providing assistance with wages and benefits, and maintaining confidential personnel records. The position offers a potential future career path to Personnel Technician.
Need to Have
· Professional demeanor in person, over the phone, and through electronic communications.
· Strong organizational skills with the ability to manage multiple priorities and deadlines.
· Excellent written communication skills and attention to detail.
· Ability to maintain confidentiality and handle sensitive information appropriately.
· Experience creating and distributing information through social media, websites, newsletters, or other communication channels.
· Ability to assist with promoting City programs, events, and community engagement initiatives.
Qualifications
Preferred candidate will have at least two (2) years of increasingly responsible related experience in office or records management; Typing speed of 30 w.p.m. Experience with Microsoft Office applications, social media management, website content updates, graphic design platforms such as Canva, and basic marketing principles is preferred. See job description for the full list of requirements and qualifications.
Location and Hours
This position is located in-person at City Hall, generally working regular business hours, Monday through Friday.
About the Position Type
This position is full-time and benefit-earning. Benefits include medical, dental, vision and life insurance as well as paid vacation leave, sick leave, holiday pay, floating holidays, comp time, and a matching retirement plan. The City also offers supplemental insurance along with a Health Savings Account, in which the City contributes up to $1,680/year to help employees cover out-of-pocket medical expenses.
How To Apply
- Submit your application through the City’s online application system here,
- Access our online application system at the Alliance Public Library, or
- If you need assistance to actively participate in the application process, please email us at jobs@cityofalliance.net or visit us at 324 Laramie, or call Human Resources at 308-762-5400.
The City of Alliance provides equal access to employment, programs and services.